Duma Works is recruiting a Finance and Administration Manager for
one of our clients.
The Company is an importer
and distributor of fine wines and spirits from renowned producers around the
world.
Job Description: The Finance and Administration Manager will contribute to the day to day financial and administrative activities of the organisation, and play a key role in adhering and implementing company finance and administration policies.
Job Description: The Finance and Administration Manager will contribute to the day to day financial and administrative activities of the organisation, and play a key role in adhering and implementing company finance and administration policies.
Specific roles and
responsibilities include:
Finance and Accounting
- Prepare and
maintain accurate, timely financial records for the organization in
accordance with standard accounting procedures
- Develop,
implement and ensure compliance with internal financial policies,
procedures and control mechanisms
- Ensure all
statutory remittance and reporting requirements of the organization are
met
- Prepare all
necessary information for annual returns and audits
- Develop and
maintain financial accounting systems for cash management and control
- Bank account
reconciliation
- Manage cash
flow and prepare in advance for cash flow needs
- Oversee
bookkeeping and payroll functions
- Track and
account for assets
- Contribute to
financial systems implementation, budget preparations, expenditure
tracking, and financial reporting and accounting
- Help ensuring
effective internal controls and minimising risks
- Maintain books,
record transactions via Quick-books, reconcile discrepancies
- Contribute to
monthly close procedures, including bank reconciliation
- Preparation of
monthly and quarterly financial reports and oversight of company audits
- Maintain
accurate records for all company transactions
Administration
- Implement tasks
across multiple functional areas including HR, procurement, inventory,
asset disposition, logistics etc
- Assist with
local procurement, ensuring full compliance with company policy
- Help to manage
inventory and all other assets, monitor and report daily stock movements,
ensure proper reconciliation on an ongoing basis (weekly and monthly)
- Pro-actively
make recommendations for better work methods for improved efficiency and
company profitability
- Open and close
the office at agreed times
- Oversee
administrative functions including provision of necessary equipment and
material for the work environment, leases, contracts, asset registry, key
registry.
- Contribute to
preparation of Board and management meetings
- Supervise
accounting team, assign tasks to the team members and follow up to ensure
completion of quality and timely work
- Working
together with HR & Logistics counterparts, oversee appropriate
development of roles and structures, and work plans, to manage the
organization’s procurement, distribution, logistics and administration
functions
- When needed,
support HR activities in the process of recruiting, training and
development
- Give input into
staff performance appraisals and ensure appraisals are done on time
- Performance
management including disciplinary action where needed, with the support of
HR and senior management
- Contribute to
the import process and product costing
- Any other
duties as assigned by Directors
Requirements and
Qualifications
- Bachelor Degree
(Finance, Accounting, Commerce)
- CPA-K
professional certification
Skills and Experience
- 5 years
professional experience in similar or relevant roles
(finance-administration posts of supervisory & managerial levels)
- Advanced skills
in standard bookkeeping/accounting software(s)with particular reference to
QuickBooks
- Advanced
Microsoft Office software skills, especially Excel
- Strong
communication ability both written and verbal, able to train others
- Knowledge of
import process (primary business)
- Self-starter
with strong problem solving skills, ability to multi-task, and strong
attention to detail
- Must have the
force of character sufficient to properly represent the organization’s
interests with suppliers and be a person of high integrity as well as team
player
- Able to
supervise a team, follow up on delegated tasks
- Willingness to
continuously learn and be open to feedback to improve individual
development
Apply
Cover Letter and a detailed CV are to be sent by email to apply@dumaworks.com marking the subject as “2449”, Your Full name & Phone number e.g. 2449, Barack Obama, 07xxxxxxxxx.
Cover Letter and a detailed CV are to be sent by email to apply@dumaworks.com marking the subject as “2449”, Your Full name & Phone number e.g. 2449, Barack Obama, 07xxxxxxxxx.
If you don’t follow these
instructions, your application will not go through.
Applications without a
Motivation Letter will not be considered.
Deadline for receiving applications: 10th October 2016
N.B.* When applying to any job through Duma Works, you can expect that after you apply, you will receive a confirmation email, and then an SMS alert asking you to take a basic screening test over email or SMS. The test may not arrive immediately. Please be patient. The test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test, and if you ever have any issues with the process, please reach out to 0702093793.
If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer. This is to save both you and the employer time and make sure you both find the best match.
Deadline for receiving applications: 10th October 2016
N.B.* When applying to any job through Duma Works, you can expect that after you apply, you will receive a confirmation email, and then an SMS alert asking you to take a basic screening test over email or SMS. The test may not arrive immediately. Please be patient. The test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test, and if you ever have any issues with the process, please reach out to 0702093793.
If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer. This is to save both you and the employer time and make sure you both find the best match.