ACTED
Department: Finance
Position: Deputy Country Finance Manager
Direct hierarchy: Country
Finance, HR & Compliance Manager
Contract Duration: One
year
Location: Nairobi, Kenya
ACTED is a French
humanitarian NGO, founded in 1993, which supports vulnerable populations,
affected by humanitarian crises worldwide.
ACTED provides continued
support to vulnerable communities by ensuring the sustainability of post-crisis
interventions and engaging long-term challenges facing our target populations,
in order to break the poverty cycle, foster development and reduce
vulnerability to disasters.
Their interventions seek to
cover the multiple aspects of humanitarian and development crises through a
multidisciplinary approach which is both global and local, and adapted to each
context.
Their 3,300 staff is
committed in to responding to emergencies worldwide, to supporting recovery and
rehabilitation, towards sustainable development.
Main Objectives:
Under the direct supervision
of the Country Finance, HR and Compliance Manager, the successful candidate’s
main objectives will include;
1. Provides
leadership in the development and implementation of the finance department’s
strategy, operational plans and policies.
2. Overall
responsible for accountancy, financial reporting, compliance of internal
finance procedures,
3. Provide
technical assistance to the Country Finance, HR and Compliance Manager and the
rest of the finance team members.
4. Provide
Country Finance, HR and Compliance Manager with a proper consumption analysis.
Responsibilities:
Accountancy and procedures:
- Be proactive on
financial control side to ensure that the procedures are followed and
requirements met at all levels.
- Ensure an
efficient flow of information between financial follow up tools and other
department.
- Oversee
recording and validation of financial data by the Finance Officer.
- Supervise the
yearly and semi-yearly financial closing.
- Oversee
preparation of financial statements, tax forecasts, cash flow reports,
statutory accounts and other management reports.
- Approve all the
documentation for finance in absence of the Country Finance, HR and
Compliance Manager.
Monthly follow-up:
- Establish
budgeting procedures including setting up of job/project budget
commitments, capturing and tracking of project costs and advising on the
need to revise budgets.
- Updating the
BFU’s on monthly basis and ensure the timely completion of this monthly
requirement.
- Develops a
proper budget analysis on Monthly basis and proposed corrective measure to
Country Finance, HR and Compliance Manager
- Link with other
departments for budget purposes
- Analysis on
monthly basis cash flow required vs budget projection and real
consumption.
- Update the
Monthly Mission report.
Project development:
- Together with
the Project Development Department and Program Department, draft budget
proposal to be review by the Country Finance, HR and Compliance Manager.
- To ensure rules
and requirement are fully met in budget proposals.
- To update a
“donor guidelines” document on a regular basis. Organize trainings of
donor guidelines.
- Ensure
financial requirements (budgets, eligibility of costs, flexibility,
reporting, etc.) of donors are met.
- To prepare
financial sheets and coordinate with logistics team on the procurement
plans.
Reporting and Donor
Compliance:
- To prepare
interim and final report to donors,
- Develop
internal reports for coordination decision making.
- To ensure an
on-time and efficient flow of information.
Management and capacity
building:
- Lead, manage,
appraise and motivate capital and field level finance team members.
- Assist in the
preparation of workshops
Others:
- Facilitate the
work of external auditors and provide all assistance required
- To ensure
filling and organization of the department is optimal and efficient
- Be part of the
procurement committee
- Field travel in
Kenya and Somalia to train and provide guidance to field team.
Other tasks and
responsibilities as requested by the Country Finance,HR and Compliance Manager.
Requirements
- Masters level
education in Finance or equivalent
- Qualified ACA,
ACCA or CIMA Accountant
- 5+ years of
solid experience in Finance Management and monitoring systems with at
least 3 years in a managerial position
- Knowledge of
NGO donors and their financial reporting requirements
- Working
knowledge of accounting software (SAGA) is desirable
- Excellent
computer skills with high proficiency in Microsoft excel
- Good analytical
and reporting skills
- Excellent
interpersonal and communication skills
- Proven ability
to work creatively and independently
- Strong ability
to be able to manage and prioritize multiple tasks
- Experience in
training and developing Finance staff
- Proactive,
self-starter – able to work with minimum supervision.
- Excellent time
management, organization, and prioritization skills, with the ability to
work under pressure and to meet deadlines.
- Flexible,
enthusiastic and a willingness to listen and learn from others.
Application Procedure
Qualified persons with the
required skills are invited to submit their applications accompanied by
detailed curriculum vitae detailing three work related referees and contacts to
kenya.jobs@acted.org and received on or before 5.00PM on 19th October 2016
Please note that only the shortlisted candidates will be contacted.
ACTED will at no stage of recruitment process request candidate to make payments of any kind.
If you receive any
email/calls in relation to ACTED’s recruitment and you are unsure about its
validity or origin, please contact us on nairobi@acted.org
ACTED is an Equal Opportunity Employer.