BIMAS Kenya Limited, a
leading microfinance institution in the country seeks to recruit capable and
result oriented individuals to fill the following position.
Position: Registry Assistant (Re- advertised)
Location: Embu
Overall Purpose of the Job: Assist in Processing
and handling documents, retrieval, archiving and record management systems
Key Responsibilities
- Classify and
label documents and file accordingly
- Ensure the
document management system is up-to-date
- Respond to
record requests by retrieving requested files
- Maintain
accurate records of document orders and movements
- Remove or
archive repeated documents or irrelevant/out-dated information
- Respond to
queries in person, by e-mail, by post, or by phone
- Maintain a high
level of confidentiality and Integrity
- Able to work as
part of a team
- Be involved the
disposal of documents as per the disposal policy
Key Performance Indicators
- Ensure an up to
date file tracker showing files retrieved and returned
- Ensure an up to
date dispatch book for all outgoing correspondence
- Ensure correct
filing of records
- Ensure an up to
date list of files created, archived and closed
- Accurate
inventory of file records
- Timely
execution of duties assigned
Competencies
- Passion and
commitment to quality service performance
- Excellent
organizational, planning skills
- Computer
literacy and good decision making
- Good
interpersonal skills and communication skills.
- Strong
Attention to Detail
- Good time
Management skills and high level of Integrity
Qualifications and experience
- Minimum 6
months to 1 year experience in a registry environment
- Diploma in
Registry management, library and information science, archive management
or its equivalent.
- KCSE have
attained a minimum of C plain
- Be at least 25
years of age.
How to Apply
Qualified candidates should send their applications with copies of updates CVs with at least three professional referees, academic certificates, phone and email contacts stating their
- KCSE grade
obtained
- work experience
- availability
- current and
expected salary
To the following address not
later than the 3rd October 2016 through the email address below;-
The HR and Administration Manager
BIMAS Kenya Limited
Email; recruitment@bimaskenya.com
The HR and Administration Manager
BIMAS Kenya Limited
Email; recruitment@bimaskenya.com
NB: Applications that do not follow the guidelines provided above will be disqualified
Only shortlisted candidates will be contacted
Indicate the position applied for as the subject of your email
BIMAS Kenya Limited is an equal opportunity employer.