Role
Profile: Purchasing Manager
Sheer
Logic is seeking to engage a dynamic individual for the Purchasing Manager
position for one of our clients in the hospitality industry.
Job Summary: The successful candidate will be responsible for purchasing the products and services the hotel needs at the best price in the quality and quantity requested in a timely manner, to ensure the achievement of the hotel’s profitability objectives and satisfaction of internal and external customers.
Job Summary: The successful candidate will be responsible for purchasing the products and services the hotel needs at the best price in the quality and quantity requested in a timely manner, to ensure the achievement of the hotel’s profitability objectives and satisfaction of internal and external customers.
Key
Result Areas
- Plans,
coordinates and monitors all activities related to the purchasing
department such as the handling of the purchase requisitions, the
purchasing of goods and services, the customs clearance and payment to our
suppliers, whilst ensuring compliance with the purchasing policies,
procedures, standards and satisfaction of internal external customers.
- Supervises
the work of direct employees
- Works
with department heads in understanding and answering their needs so that
the purchasing team can address them in a satisfactory manner and provide
them with assistance and information concerning the status of their
purchase orders, sourcing of items, etc
- Processes
purchase requests by sourcing suppliers and obtaining three quotes
wherever feasible on a timely basis and keep the department heads informed
on their purchase.
- Follows
up on the status of outstanding purchasing requests /orders and advises
department heads concerned on alternative solutions.
- Oversees
and monitors the administrative work related to the purchasing department
such as the maintenance of a vendor lists and prices, a follow up system
to track all requests, a report on claims for loss and damage.
- Checks
all payment vouchers to ensure that all invoices are settled according to
the confirmation with supplier against purchase requisition or orders.
- Maintains
good relations with both local and international suppliers to ensure
steady and uninterrupted supply of products and services to the hotel.
- Applies
for all important permits and licenses if required to ensure that all
oversees orders go through the legal procedures as stipulated in the
regulations of the country.
- Keeps
abreast of what is available on the local market by inquiring for prices,
visiting market and suppliers and attending trade fairs.
- Coordinates
with the cost control section the handling and distribution of goods of
all items purchased.
- Maintains
good relations with local officials, customs and tax agents to ensure
smooth cooperation and to obtain updated information.
- Accomplishes
a set of administrative duties such as attending meetings, preparing a
monthly purchasing analysis report and other duties relevant to the job
function.
- Maximize
employee productivity and morale within the department and consistently
maintain discipline within the hotel guidelines and local regulations.
- Schedule
employees in line with varying business levels in order to maximize
productivity and minimize payroll costs.
- Have
a full working knowledge and ability to supervise, train, correct and
demonstrate all duties and tasks, in assigned place of work, accordingly
to the standards as set.
- Train
employees ensuring that they have the necessary skills to perform their
duties with the maximum levels of productivity and efficiency.
- Conduct
annual performance evaluations.
- To
understand and strictly adhere to the Rules and Regulations established in
regards to the hotel policy on Fire, Hygiene, Health and Safety.
- To
ensure that all potential and real hazards are reported and rectified
immediately.
- To
have a complete understanding of the Hotel’s Employee Handbook and adhere
to the regulations contained within.
- Performs
any other duties as assigned to him/her by the Management.
Qualifications
- University
Degree or equivalent of a College Diploma in any related field such as
Administration or Finance.
- 3
- 5 years working experience in a Purchasing management position,
preferably in a five star hotel.
- Computer
proficiency in Microsoft Office Software: Word and Excel, Sun System &
Material Control (MC).
- Ability
to apply intensive knowledge of specific accounting technical areas.
- Negotiation
Skills.
- Knowledge
of the hotel industry suppliers.
- Knowledge
of the local and international market.
- Knowledge
of the legal aspects related to the job function.
How to
Apply
If you believe your career objectives match this exciting position, please forward your application and detailed C.V stating your current position, remuneration, contact details by 19th September 2016 to the Sheer Logic Management Consultants E- Mail: sheerlogictalentsourcing2@gmail.com clearly marking “Purchasing Manager” on the subject line