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Assistant Finance Officer Job in Kenya

Mercy Corps is a leading global relief and development agency saving and improving lives in the world’s toughest places. In more than 40 countries, we partner with local people to put bold ideas into action, help them overcome adversity and build stronger communities. 

We help communities survive and move beyond emergencies. When natural disasters strike, economies collapse or conflict flares, Mercy Corps is there. 

Working with communities, we leverage local logic to help people transform their lives to grow more food, earn higher incomes and ultimately advocate for their needs. We see global challenges as an invitation to pioneer innovative, sustainable solutions. 

Mercy Corps is looking for committed and dynamic individual to take up the following position.
 
Assistant Finance Officer – Kapenguria, Kenya
 
Program / Department Summary: The Mercy Corps Finance Department is responsible for all financial functions in Kenya, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. 

The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. 

In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
 
General Position Summary: Working in the Finance Department under the direction of the Senior Finance and Grants Officer, the Assistant Finance Officer will assist in the accounting and documentation of all financial transactions in timely and accurate manner.
 
Essential Job Functions:
  • Support in preparation of monthly bank reconciliations;
  • Maintain custody of the office cash fund and make daily payments of approved transactions;
  • Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented;
  • Review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved before payment;
  • Perform weekly cash count as per FFM;
  • Record payment vouchers daily in the Field Connection Accounting System;
  • Maintain field advance tracker file and prepare past due advance tracker for the Senior Finance Reporting Officer;
  • Preparing cheques based on fully approved and reviewed documents and present for signing;
  • File all cash and bank batch vouchers and maintain voucher filing system such that files are updated, complete and safeguarded;
  • Maintain the bank file, ensuring that all bank information is properly filed and updated;
  • Make sure that all supporting documentation is prepared and filed according to MC procedures;
  • Assists in sub grants management & compliance at field office;
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission;
  • Other duties as assigned.
Supervisory Responsibility: None
 
Accountability
 
Reports Directly To: Senior Finance and Grants Officer
 
Directly With: Nairobi and Nakuru Finance Team, Program Team and Operations Team
 
Knowledge and Experience:
  • Two or more years of accounting or bookkeeping experience, including experience with double-entry accounting;
  • A degree in accounting or a relevant business field;
  • Strong computer skills in MS Office programs, particularly Excel;
  • Familiarity with computerized, double-entry accounting software;
  • Strong organizational skills as well as attention to detail;
  • Excellent oral and written English skills.
Success Factors:
  • A clear understanding of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
  • Ability to interact effectively with international and national staff members is required.
  • A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of changing program activities is necessary.
Interested candidates who meet the above required qualifications and experience should submit a cover letter, detailed Curriculum Vitae (CV) listing three professional references (including a recent supervisor) to ke-hrkenya@mercycorps.org on or before Thursday 6th October, 2016 by 4.00pm. 

The email subject line must clearly show the job title and location they are applying for. Applications without the right subject heading will be automatically disqualified. 

Please do not attach any certificates.

(Applications will be reviewed on a rolling basis. We will only get in touch with shortlisted candidates.)

NB: Mercy Corps does not charge any fee at any stage of the recruitment process.

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