Kenya National Bureau of
Statistics (KNBS) is a corporate body established under the Statistics Act
(2006). It is the principal Government agency responsible for the collection,
compilation, analysis, publication and dissemination of official statistical
information and its custody.
It also oversees the
coordination, supervision and development of programmes within the National
Statistical System.
Job Title: Secretarial Assistant Administration
KNBS: Level 7
Ref: KNBS/ SAA/21/2016
No. of Posts: 3
Job Purpose: Reporting to the head of functional office the Secretarial
Assistant will be responsible for all secretarial work.
Key Responsibilities
- Taking oral
dictation;
- Managing and
organizing office records and documents;
- Operating
office equipment;
- Attending to
visitors/clients;
- Handling
telephone calls and appointments;
- Maintaining
office diary and travel itineraries;
- Ensuring
security of office records, equipment and documents including classified
materials;
- Preparing
responses to single routine correspondences;
- Establishing
and monitoring procedures for record keeping of correspondences and file
movements;
- Ensuring
security, integrity and confidentiality of data;
- Managing office
protocol and etiquette;
- Any other
duties as may be assigned by the head of functional office.
Requirements for appointment
- Kenya
Certificate of Secondary Education mean grade C (Plain) with at least C
(plain) in English or Kiswahili language or equivalent qualification from
a recognized institution;
- Business
Education Single or Group Certificates (BES and GC) from the Kenya
National Examination Council or any other recognized institution in the
following subjects:-
1. Typewriting
II (minimum 40 w.p.m)/Computerized Document processing II;
2. Business
English I/communications;
3. Office
Practice I;
4. Commerce
I
5. OR
Craft certificate in Secretarial Studies from the Kenya National Examination
Council or any recognized institution;
- Must have at
least 3 (three) years progressive track record in secretarial work in a
public or a key private sector institution;
- Certificate in
Computer applications skills from a recognized institutions;
- Must be able to
work in a collaborative team environment;
- Must
demonstrate good communication and inter personal skills;
- Must meet the
requirements of chapter six (6) of the Constitution of Kenya 2010.
How to Apply
Applicants should fill and submit hard copies of the employment application form Ref. 93-1-6 which is available HERE on the KNBS website www.knbs.or.ke accompanied by copies of academic, professional and other relevant certificates, transcripts and testimonials.
The reference number for the post applied for should be clearly marked on the envelope and addressed to:
The Director General
Kenya National Bureau of Statistics
P. O. Box 30266 – 00100
Herufi House, 1st Floor, Room 102
Nairobi
Applications must be received not later than 29th September, 2016 and only shortlisted candidates will be contacted.
Director General
Kenya National Bureau of Statistics
Kenya National Bureau of Statistics is an equal opportunity employer.
Applicants should fill and submit hard copies of the employment application form Ref. 93-1-6 which is available HERE on the KNBS website www.knbs.or.ke accompanied by copies of academic, professional and other relevant certificates, transcripts and testimonials.
The reference number for the post applied for should be clearly marked on the envelope and addressed to:
The Director General
Kenya National Bureau of Statistics
P. O. Box 30266 – 00100
Herufi House, 1st Floor, Room 102
Nairobi
Applications must be received not later than 29th September, 2016 and only shortlisted candidates will be contacted.
Director General
Kenya National Bureau of Statistics
Kenya National Bureau of Statistics is an equal opportunity employer.