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Field Monitoring Officer Job in Kenya

Duma Works is recruiting a Field Monitoring Officer for one of our clients. 

The hiring company is a non-profit firm that deals with farm produce to ensure food security in Africa.
Location: Monthly Field visits (2-3 weeks field assessment + in-office reporting)

Contract duration / type: 1 year (100%) with annual extensions expected

Role and Responsibilities.

Objective 1:
 Lead monthly field assessments for assigned program(s)

Key activities & responsibilities to achieve this objective:
  • Monitoring (Planning) – Understand project set and achieved milestones. Translate Program work plan to individual monthly schedules. Review VBAs and NCs monthly reports according to allocated network (Support from data assistant and RC)
  • Monitoring (Communicate) – Constant communication with field staffs, VBAs and farmers before, during and after field assessment.
  • Logistics/Admin/Accounting –following up with Country Manager through Accounting, to ensure that request for facilitation for field movement
Objective 2: Collecting data, Data entry and analysis.

Key activities & responsibilities to achieve this objective:
  • Monitoring (Plan) – Use standard sampling protocol
  • Reporting- Continuous update of soft copy tracking systems (analysed data from monitoring tool)
Objective 3: Lead monthly reporting

Key activities & responsibilities to achieve this objective:
  • Reporting- Reports submitted to the program coordinator and updated in soft copy tracking systems (stored data base with all FMO reports). Follow standardised, consistent, updated and given procedure of FMO report with accurate and verifiable data and analysis.
  • Administration/Documentation- Filing of reports and supporting documents in hard files and soft copies for referencing according to project’s requirement. Provide data/reports/updates as required for donor review/inspection.
Objective 4: Communication, Learning and Feedback

Key activities & responsibilities to achieve this objective:
  • Communication– Develop monthly schedule relating to quarterly work plan
  • Feedback and Learning- Keep Country or Program Manager(s) proactively informed of program priorities activities, successes and challenges in each assessment along with planned activities/deadlines for their work planning/timely collection of stories, photos, videos etc before, during and after. 
  • Translate findings into constructive recommendations. Communicate the findings of field monitoring with the relevant colleagues. 
  • Communicate with the Communications Team and Reporting & Evaluations Team to share lessons learned about successes and challenges in the field and potential VBAs and farmers for success story collection
Internal and External Relationships

  • Coordinate with field staff (district/network coordinators) ensuring clear target setting, and feedback provided
  • Liaise with Village Based Advisors ensuring field assessment and feedback provided
  • Coordinate communication activities with Communication Coordinator
  • Other project partners as requested including research organisations, private companies, donor(s)
Reporting Responsibilities (which reports/documentation does this role produce)
  • Monthly MNCs, NCs and VBAs reports
  • Supporting documentation for donors (with support of Program coordinator and Reporting & Evaluation Coordinator) including target set per donor, NCs, VBAs and achieved milestones reported to the company and donor.
  • GIS report on location of VBAs
  • Log book (FMA update on VBA review log sheet)
  • Check list table of reference/ Priority table of improvement
Position Requirements

  • Degree in related fields
Skills and Experience 

  • Data entry and analysis
  • At least one year experience (in the above skills)
  • Pay attention to detail
  • MS Word & Excel – intermediate+
  • Ability to be highly interactive and flexible hours at work
  • Willingness to travel within the Kenyan network for up to three weeks each month
  • Must maintain confidentiality and professionalism
  • Ability to plan own work and manage conflicting priorities.
  • MS Word & Excel – intermediate+
  • Good relationships with field and office staff
  • Good communication skills
  • M&E training/experience
  • Must be able to oversee and coordinate baseline surveys and rapid impact surveys for specific and stated projects by the organisation.

A Cover Letter and a detailed CV are to be sent by email to marking the subject as “2406”, Your Full name &  Phone number e.g. 2406 Barack Obama, +2547xxxxxxxx. 

If you don’t follow these instructions, your application will not go through.

Deadline for receiving applications: 23th September 2016

 You will receive a confirmation email and an alert to take a basic screening test over SMS or online. The email with the test may not arrive immediately. Please be patient. The email/SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test. If you have any issues with the process, please reach out to +254702093793.

If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer.

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