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NGO Jobs in Kenya – NEPHAK (Many Vacancies)

The National Empowerment Network of People living with HIV/AIDS in Kenya (NEPHAK) is a national network that unites people living with HIV (PLHIV) and those affected by TB and AIDS through community based organizations and non-governmental organizations including PLHIV networks. 

NEPHAK works in partnership with line government structures and like-minded civil society organizations to improve community health in Kenya.

NEPHAK is currently looking for qualified professionals to join its team for the implementation of the Global Fund to fight AIDS, TB and Malaria (GFATM) HIV - Project with the Kenya Red Cross Society as the Principle Recipient in partnership with the Ministry of Health in Kakamega County.  

A qualified and experienced professional is being looked for to join NEPHAK team in the following position:
 
Finance Officer

1 Post

Job Summary: Responsible for processing of financial transactions, maintaining financial records of the organization, providing adequate accounting information, ensuring compliance with financial policies, systems and procedures, maintain accounting controls, proper custody of financial records, and safeguarding the assets of the organization.

Key Responsibilities
 
R1. Financial Management
  • T.1 Support the implementation of, and ensure adherence to financial management policies, systems and procedures.
  • T.2 Provide technical input in the programs budgeting process.
  • T.3 Assist in the preparation and monitoring of budgets.
  • T.4 Prepare monthly and annual books of accounts and records in a timely manner for annual and special audits.
  • T.5 Assist in the coordination of external audit and lead the response to issues raised in the management letter.
  • T.6 Provide support in audit of projects when necessary.
  • T.7 Maintain an accurate and up to date fixed asset register for the organization.
  • T.8 Prepare financial statements and narrative as per specific donor reporting agreements and audit requirements and timescales.
  • T.9 Support in financial management both to NEPHAK SMT and affiliates/sub-grantees.
  • T.10 Build the capacity of staff in financial management and reporting.
R2. Processing of Financial Transactions
  • T.1 Ensure cheques, payment of vouchers and any supporting source/transaction documents are approved and authorized.
  • T.2 Verify all payments for accuracy and ensure amounts are within budget provisions before submission for approval.
  • T.3 Verify staff returns from the field for accuracy, completeness and genuineness including receipts and any vouchers submitted by imprest holders when retiring advance/imprest.
  • T.4 Making payments to creditors.
  • T.5 Invoicing debtors and receiving payments on behalf of the organization.
  • T.6 Disburse petty cash.
  • T.7 Process monthly payroll including update staff records, effect deductions, and disburse of funds to respective staff bank accounts and other recipients.
R3. Banking
  • T.1 Carry out banking activities; ensure funds are deposited in, and payments made from the right/designated accounts.
  • T.2 Monitor operations of bank accounts and track bank balances to manage liquidity, cash flow and availability of funds for issued payments.
  • T.3 Undertake monthly bank reconciliations and follow-up on outstanding issues.
  • T.4 Prepare monthly cash-flow statement.
R4. Financial Records
  • T.1 Maintain up to date financial records in respect to all financial transactions.
  • T.2 Carry out daily reconciliation on financial transactions captured in the financial records and update in the accounting system.
  • T.3 Address issues and queries that arise from financial transactions without undue delay.
  • T.4 Make sure that accounting documents are correctly filed and securely kept.
R5. Statutory Deductions
  • T.1 Effect and make timely remittance of statutory deductions to relevant authorities by the due dates (e.g. PAYE. NHIF, NSSF, HELB, Provident Fund etc).
  • T.2 Compile annual and periodic returns as per requirements and directives and forward the same to the relevant statutory and government departments to ensure compliance.
Knowledge, Skills and Abilities (The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education and prior experience or on-the-job-training).
 
a. Level of Education:
  • Bachelor’s degree in accounting, finance, business or any other related field.
b. Specialized Training / Professional Qualifications
  • CPA II.
c. Competencies / Abilities / Skills Required
  • Strong analytical skills.
  • Strong interpersonal skills.
  • Excellent computer skills including proficiency in accounting packages - Quick-books.
  • Strong report writing skills.
  • Strong coordination skills.
  • Auditing skills.
d. Job experience
  • At least three (3) years’ experience in a similar position preferably in an NGO environment.
NEPHAK Working Conditions
 
The positions involve frequent travel by the jobholder to visit member organizations and project sites and the travel may at times involve exposure to adverse weather conditions and difficult circumstances. 

There may be periods that require the jobholder to work odd hours when necessary to meet deadlines or respond to specific situations.

Programs Officer
 
1 Post
 
The position is responsible for providing overall leadership in design and effective implementation of the KP program. 

S/he ensures effective and efficient Program development, implementation, and management (including operations and administration) of the projects in the target areas. 

The incumbent will work in close collaboration with SMT to articulate both organizational and program Policy & guidelines. 

The position also provides overall technical and programmatic oversight for all activities implemented through direct or indirect support which includes responsibility over project design, implementation, monitoring and ensuring quality in delivery of services.

Key Duties and Responsibilities
 
R1. Strategic Management
  • T.1 Support the development and implementation of the Network’s strategic plans.
  • T.2 Spearhead and oversee the development and implementation of strategies that support program work in NEPHAK in accordance with the results based management (RBM), including monitoring and evaluation (M&E).
  • T.3 Facilitate the development of annual operation plans, work and activity plans, management plans and budgets and controls.
  • T.4 Manage the development, implementation, monitoring and control of budgets of the function and ensure prudent financial management and effective use of resources allocated for use in implementation of program activities.
  • T.5 Create a positive and enabling working environment to support effective implementation of Program activities.
  • T.6 Provide regular updates to the Senior Management Team on Program implementation issues, technical insights and direction.
  • T.7 Provide technical support in programs management both to NEPHAK SMT.
  • T.8 Synthesize lessons and experiences for continuous improvement of program approaches and methodologies within NEPHAK and affiliates to support shared learning.
R2. Program Management
  • T.1 Manage the overall technical program planning, implementation, quality assurance and monitoring of field activities.
  • T.2 Facilitate development, implementation and periodic review of Program standards, policies, systems and procedures.
  • T.3 Ensure compliance with NEPHAK’s guidelines, policies and procedures on program implementation, management and administration.
  • T.4 Develop systems to ensure effective provision of quality program interventions.
  • T.5 Provide technical and managerial direction to Local Implementing Partners in the design, development and implementation of community initiatives.
  • T.6 Coordinate strategic intervention in NEPHAK’s key thematic areas of focus.
  • T.7 Support supervision, leadership development, mentoring and capacity building to staff, local implementing partners, and community volunteers.
  • T.8 Ensure that program implementation activities are undertaken in accordance with terms and conditions stipulated in funding contracts.
  • T.9 Ensure timely submission of quality program periodic reports.
R3. Resource Mobilization
  • T.1 Participate in resource mobilization efforts to identify opportunities and lead proposal development in consultations with the Executive Director and the Resource Mobilization Unit.
  • T.2 Ensure that programs and projects have adequate funding.
  • T.3 Support the development and execution of fundraising plans including the identification of resource requirements.
  • T.4 Proactively scout for new funding avenues, research on funding sources, and establish strategies to approach funding agencies.
R4. Relationship Management
  • T.1 Develop and maintain productive relationships including representation in relevant forums and meetings with key stakeholders (e.g. community, government department and agencies, other NGOs, private sector organizations, foundations, and partners) from local, county, national level and international levels.
  • T.2 Present a strong positive image of NEPHAK and its values to program beneficiaries, regulatory bodies, other stakeholders and the public in general.
  • T.3 Maintain good public relations, networking and collaboration with other like-minded organizations.
  • T.4 Represent NEPHAK in meetings with key partners to advocate and promote NEPHAK goals and objectives, communicate on organizational policies and maintain and strengthen relationships.
R5. Monitoring and Evaluation
  • T.1 Ensure the organization maintains effective monitoring and evaluation systems.
  • T.2 Monitor program implementation through regular contact and field visits.
  • T.3 Ensure effective collation of data and information for timely program progress and implementation reports.
  • T.4 Ensure maintenance of appropriate database systems for monitoring and evaluation.
  • T.5 Coordinate baseline surveys, studies, external assessments and evaluations and use findings to improve program management.
R6. Quality Assurance and Learning
  • T.1 Provides technical assistance through research, documentation, review and/or writing technical and best practices.
  • T.2 Ensure high standards are achieved in the design and implementation of all programs and projects and they uphold NEPHAK’s values, strategies, and guidelines.
  • T.3 Facilitate regular training to staff and affiliates on information management and shared learning initiatives.
  • T.4 Facilitate the documentation and dissemination of case studies, best practices and lessons learnt in program implementation both in the organization and with affiliates.
  • T.5 Encourage sharing of learning and experiences within the program team, across the organization and affiliates.
  • T.6 Facilitate forums for dissemination and sharing of information and experiences for the organization and affiliates.
R7. Management of Staff
  • T.1 Responsible for line management of staff in the function.
  • T.2 Provide guidance and direction to supervised staff and ensure that they work in an environment that encourages teamwork, efficiency and excellence in service delivery and build good relationship with the other functions in the organization.
  • T.3 Maintain an effective, committed, and motivated program team and that staff issues are addressed in a timely manner.
  • T.4 Ensure effective supervision of staff, and timely handling of grievance and disciplinary issues.
  • T.5 Undertake periodic performance evaluation of supervised staff.
  • R8. Carry out any other duties and responsibilities which may be assigned by the Executive Director and SMT from time to time.
Knowledge, Skills and Abilities: (The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education and prior experience or on-the-job-training).
 
a. Level of Education:
  • A Bachelor’s degree in any of the following disciplines: Development, Social Sciences, Sociology or any other relevant fields.
b. Specialized Training / Professional Qualifications
  • Post graduate diploma in project management, monitoring and evaluation or development studies, or any other related field.
c. Competencies / Abilities / Skills Required
  • Good knowledge of financial management including budgeting.
  • Supervisory, strategic planning & proposal writing experience necessary.
  • Strong interpersonal and public relations skills.
  • Strong team orientation.
  • Strong computer skills.
  • Good oral and written communication skills.
  • Conversant with HIV/AIDS Programs.
  • Strong skills in monitoring and evaluation.
  • Experience in working with People Living with HIV and Key population.
d. Job experience:
  • At least three (3) years in a similar position in a development organization. Work experience in economic empowerment and HIV/AIDS programs is an added` advantage.
NEPHAK Working Conditions
 
The positions involve frequent travel by the jobholder to visit member organizations and project sites and the travel may at times involve exposure to adverse weather conditions and difficult circumstances. 

There may be periods that require the jobholder to work odd hours when necessary to meet deadlines or respond to specific situations.

Monitoring, Evaluation, Research & Learning Assistant 
 
1 Post
 
The position is responsible for providing support to program/project implementation in monitoring and measuring the impact of programs and activities; implementation of M&E systems focused on data collection, storage, analysis and reporting; supporting the gathering and management of data; ensure the use of appropriate monitoring and evaluation approaches and information systems; and dissemination of relevant information to stakeholders.
 
Key Responsibilities:
 
Reporting to the Programme Officer, the MERL Assistant shall be responsible for:
  • Monitoring and assessment; roll out and implementation of M&E related initiatives
  • Support data collection, keying in data and quality control exercises
  • Facilitate review meetings with CHVs and provide supportive supervision to them for effective reporting.
  • Monitor program implementation through regular contact and field visits and identifying opportunities and mechanisms for program improvement
  • Support the analysis and produce reports to monitor progress
  • Facilitate proper storage of all data and information and ensure regular back-ups
  • Synthesize lessons and experiences for continuous improvement of programme
  • Documentation and Reporting by assisting in compilation of periodic and ad-hoc programme reports.
Qualifications and Competencies
 
Level of Education
  • Diploma in a relevant field or Bachelor’s degree in Social Sciences or any related fields desirable.
Specialized Training / Professional Qualifications
  • Additional qualifications in Monitoring and Evaluation, Statistics, Data entry or Development related subjects will be an added advantage.
  • Experience in community participatory methodologies
  • Experience working in tuberculosis and HIV programming fields
  • At least two (2) years in a similar position.
Competencies / Abilities / Skills Required
  • Strong analytical skills.
  • Ability to work independently and under pressure.
  • Ability to write in a clear and concise manner.
  • Strong interpersonal skills.
  • Ability to build trust among partners and colleagues.
  • Strong organizational and management skills.
  • Strong information technology skills.
NEPHAK Working Conditions
 
The positions involve frequent travel by the jobholder to visit member organizations and project sites and the travel may at times involve exposure to adverse weather conditions and difficult circumstances. 

There may be periods that require the jobholder to work odd hours when necessary to meet deadlines or respond to specific situations.

Programme Assistants
 
Specify either Navakholo or Butere Sub-Counties of Kakamega County
 
The position is responsible for providing support to program/project implementation for impact; implementation of programme activities per sub-county; interaction with SCHMTs and CHVs; and dissemination of relevant information to supervisors and stakeholders.
 
Key Responsibilities:
 
Reporting to the Programme Officer, the Programme Assistant shall be responsible for:
  • Ensure quality reports are received from CHVs
  • Conduct monitoring and evaluation activities to ensure quality reporting
  • Organize and attend various meetings in the sub-counties
  • Liaise with SCASCOs and CASCOs to conduct and coordinate HIV activities in the region
  • Ensure timely reporting of all activities conducted
  • Any other duties as may be assigned by your supervisor
Qualifications and Competencies
 
Level of Education
  • Diploma in a relevant field or Bachelor’s degree in Social Sciences or any related fields desirable.
Specialized Training / Professional Qualifications
  • Additional qualifications in Development related subjects will be an added advantage.
  • Experience in community participatory methodologies
  • Experience working in tuberculosis and HIV programming fields
  • At least two (2) years in a similar position.
Competencies / Abilities / Skills Required
  • Strong analytical skills.
  • Ability to work independently and under pressure.
  • Ability to write in a clear and concise manner.
  • Strong interpersonal skills.
  • Ability to build trust among partners and colleagues.
  • Strong organizational and management skills.
  • Strong information technology skills.
NEPHAK Working Conditions
 
The positions involve frequent travel by the jobholder to visit member organizations and project sites and the travel may at times involve exposure to adverse weather conditions and difficult circumstances. 

There may be periods that require the jobholder to work odd hours when necessary to meet deadlines or respond to specific situations.

Clinical Officer
 
1 Post
 
The position is responsible for management of Clinical Services in the DICE. 

Specifically, work will involve seeing and examining patients, ordering investigation and interpretation of results for diagnosis and treatment in the DICE; conducting Community health care activities; managing DICE staff; ensuring the DICE is running efficiently.
 
Key Responsibilities
  • T.1 Management of Health Services.
  • T.2 Patient care and management.
  • T.3 Training/capacity building/Supervising/Counselling.
  • T.4 Conducting Community health care activities.
  • T.5 Planning and conducting primary health care activities
  • T.6 Supervising and coordination staff engaged in routine patient care
  • T.7 Giving support and health education to patients
  • T.8 Work with Peer Educators to ensure timely and accurate reporting of health data.
  • T.9 Partnership for development
  • T.10 Disease Surveillance and response
  • T.11 Undertake data quality checks
  • T.12 Cover other clinical areas as deemed necessary
  • T.13 Collaborate with staffs from other agencies and MOH
  • T.14 Perform other related duties that may be assigned by the management from time to time.
Knowledge, Skills and Abilities: (The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education and prior experience or on-the-job-training).

Level of Education
  • Be a holder of a diploma in Clinical Medicine from a recognized Medical Training College
  • Be registered with the Clinical Officers Council
Specialized Training / Professional Qualifications
  • Experience in working in a HIV set up and with key population is an added advantage
Competencies / Abilities / Skills
  • Strong interpersonal skills with ability to work and relate well with people from diverse backgrounds.
  • Strong analytical skills.
  • Ability to work independently and under pressure.
  • Ability to write in a clear and concise manner.
  • Ability to build trust among partners and colleagues.
  • Strong organizational and management skills.
  • Should be able to work with minimum supervision
  • Should one with a spirit of team work
  • Should be flexible to work in challenging conditions.
Job experience:
  • At least two (2) years in a similar position.
NEPHAK Working Conditions
 
The positions involve frequent travel by the jobholder to visit member organizations and project sites and the travel may at times involve exposure to adverse weather conditions and difficult circumstances. 

There may be periods that require the jobholder to work odd hours when necessary to meet deadlines or respond to specific situations.

Registered Nurse
 
1 Post
 
Responsible for planning, organizing and performing the overall operations of Nursing / Patient Care Services, assessing patients and clients and establishing health care needs; planning and implementing nursing care interventions based on patients'/clients' health needs. 

Ensures compliance with patient care quality standards as it relates to the care provided to all and especially to key population at the DICE.
 
Key Responsibilities
  • Assessing, planning, implementing nursing interventions and evaluating patient's outcomes
  • Providing appropriate healthcare service
  • Providing health education and counselling to patients/clients and community on identified health needs;
  • Referring patients and clients appropriately;
  • Maintaining records on patients/clients health condition and care;
  • Ensuring a tidy and safe clinical environment; and
  • Collecting and compiling data
  • Perform other related duties.
Knowledge, Skills and Abilities: (The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education and prior experience or on-the-job-training).
 
Level of Education
  • Diploma in any of the following disciplines: Kenya Registered Community Health Nursing, Kenya Registered Nursing, Kenya Registered Nursing/Midwifery or Kenya Registered Nursing/Mental Health and Psychiatry from a recognized institution
Specialized Training / Professional Qualifications
  • Registration Certificate issued by the Nursing Council of Kenya;
  • Valid practising license from Nursing Council of Kenya;
Competencies / Abilities / Skills
  • Strong interpersonal skills with ability to work and relate well with people from diverse backgrounds.
  • Strong analytical skills.
  • Ability to work independently and under pressure.
  • Ability to write in a clear and concise manner.
  • Ability to build trust among partners and colleagues.
  • Strong organizational and management skills.
Job Experience:
  • At least two (2) years in a similar position.
NEPHAK Working Conditions
 
The positions involve frequent travel by the jobholder to visit member organizations and project sites and the travel may at times involve exposure to adverse weather conditions and difficult circumstances. 

There may be periods that require the jobholder to work odd hours when necessary to meet deadlines or respond to specific situations.

Data Analyst
 
1 Post
 
The position is responsible for coordinating collection of quality M&E data; provision of data management support and technical assistance to field staff and DICE staff in MERL activities; and to play a key role in data collection, storage, analysis and use.
 
Key Responsibilities
  • T.1 Coordinate and ensure complete, accurate, consistent and timely data collection.
  • T.2 Carry out data entry and cleaning.
  • T.3 Ensure data and information collected is processed appropriately; sorting, analysis, interpretation, storage and archiving, and documentation of results.
  • T.4 Assist staff in data analysis and manipulation to achieve desired formats and results as requested.
  • T.5 Produce periodic and ad hoc reports through; writing views to retrieve data for analysis as well as convert data to formats required by program and technical teams.
  • T.6 Work with Peer Educators to ensure timely and accurate reporting of health data.
  • T.7 Support the MERL unit to:
1.    Analyze relationships among current indicators and emerging programmatic “success” factors; analyze and report on findings.
2.    Document and disseminate program case studies.
  • T.8 Prepare periodic reports for the program’s Key Performance Indicators (KPIs).
  • T.9 Undertake data quality checks against data collection forms and conduct data cleaning of entered data.
  • T.10 Maintain data storage systems and data backups on regular basis and catalogue them accordingly.
  • T.11 Perform other related duties that may be assigned by the management from time to time.
Knowledge, Skills and Abilities: (The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education and prior experience or on-the-job-training).
 
Level of Education
  • KCSE
Specialized Training / Professional Qualifications
  • Diploma in Applied Statistics is essential.
  • Diploma in, Information technology, Statistics, Economics, Public Health or a relevant field.
  • Training on / professional experience with the management of complex data sets.
Competencies / Abilities / Skills
  • Strong interpersonal skills with ability to work and relate well with people from diverse backgrounds.
  • Strong analytical skills.
  • Ability to work independently and under pressure.
  • Ability to write in a clear and concise manner.
  • Ability to build trust among partners and colleagues.
  • Strong organizational and management skills.
  • Strong data management skills and proficiency in use of statistical packages.
  • Strong research experience.
  • Use and understanding of computerized information systems including databases.
  • Familiarity with GFATM indicators and data reporting systems.
Job Experience:
  • At least two (2) years in a similar position.
NEPHAK Working Conditions
 
The positions involve frequent travel by the jobholder to visit member organizations and project sites and the travel may at times involve exposure to adverse weather conditions and difficult circumstances. 

There may be periods that require the jobholder to work odd hours when necessary to meet deadlines or respond to specific situations.

HTS Counsellor
 
1 Post
 
Working in the DICE, the incumbent will:
  • Carry out the data entry within the facility;
  • Must be able to meet the daily set data entry target for the site;
  • Must ensure data quality is adhered to;
  • Must be able to maintain confidence of the patients’ information within the facility;
  • Providing HTS to clients visiting the DICE
  • Enrolling positive patients to various CCC
Qualifications 
 
Knowledge, Skills and Abilities:
 (The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education and prior experience or on-the-job-training).
 
a. Level of Education
  • KCSE (C-)
  • Must have HTS certificate certified by NASCOP
b. Specialized Training / Professional Qualifications
  • Must have been trained in HTS new algorithm training;
  • Must have at least one year experience in HIV testing services
Working Conditions: The position periodically requires the job holder to sometimes work long and odd hours when necessary to meet deadlines or respond to specific situations. The job is conducted in an office environment with regular field visits.

NEPHAK Working Conditions
 
The positions involve frequent travel by the jobholder to visit member organizations and project sites and the travel may at times involve exposure to adverse weather conditions and difficult circumstances. 

There may be periods that require the jobholder to work odd hours when necessary to meet deadlines or respond to specific situations.

Administrative Assistant / Receptionist
 
The position is responsible for providing general administration support to NEPHAK DICE.
 
Key Responsibilities:
 
R1. Administration
  • T.1 Manage the reception area and coordinate the flow of clients/visitors movement (entry/service/exit).
  • T.2 Register incoming mail and forward to the relevant staff concerned.
  • T.3 Ensure out-going mails are send on time through courier or any other authorised courier.
  • T.4 Manage office supplies and consumables.
  • T.5 Assist in taking minutes during staff meetings.
  • T.6 Make sure that office premises are kept clean and tidy and ensure all meeting rooms, kitchen and washrooms are clean all the time.
R2. Logistics
  • T.1 Coordinate meetings and ensure meeting room is set-up on time and tea, snacks or lunch is served on time if participants have requested and liaise with the office assistant.
  • T.2 Assist in providing logistical support for routine and special activities such as trainings, workshops, seminars, board/committee meetings, parties etc.
  • T.3 Internally, assist in coordinating use of the boardroom and meeting room by staff and visitors.
  • T.4 Assist with taxi and flight arrangements as per submitted requests.
R3. Performing any other duties that may be assigned from time to time by the supervisor.
 
Knowledge, Skills and Abilities: (The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education and prior experience or on-the-job-training).
 
Level of Education
  • KCSE
Specialized Training / Professional Qualifications
  • Diploma in Front Office Management.
Competencies / Abilities / Skills Required
  • Strong interpersonal and public relations skills.
  • Good interpersonal skills to be able to relate to people of diverse backgrounds.
  • Attention to detail.
  • Effective communication both oral and written.
  • Good organizing skills.
Relevant Job Experience
  • At least one (1) year relevant work experience.
NEPHAK Working Conditions
 
The positions involve frequent travel by the jobholder to visit member organizations and project sites and the travel may at times involve exposure to adverse weather conditions and difficult circumstances. 

There may be periods that require the jobholder to work odd hours when necessary to meet deadlines or respond to specific situations.

How to Apply

Interested and qualified candidates should send an Application Letter and CV to 

NEPHAK National Secretariat, 
3rd Floor, Wood Avenue Court, Wood Avenue,
off Lenana/Argwings Kodhek Roads. 
P. O. Box 75654 00200 
Nairobi

and/or email: careers@nephak.or.ke 
(indicate clearly the position applied for in Subject line of the email) 

by Friday 26th August 2016. 

NEPHAK is an equal opportunity employer. 

Only shortlisted candidates shall be contacted.

Website: www.nephak.or.ke

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