Job
title: Monitoring
and Evaluation Officer (Data Management)
Post
holder: New
position
Reporting
to: Options Kenya, M&E Officer, MANI Project
Location: Bungoma, Kenya
Type
of contract: Fixed
term – 1.5 years
Organisation: Options Consultancy Services Limited (Options) was established
in 1992 and is a wholly owned subsidiary of Marie Stopes International. Options
is a leading provider of technical and management expertise in the health and
social sectors.
Our
work focuses on providing expertise in sexual and reproductive health, maternal
new-born and child health, HIV and AIDS, citizen voice and accountability,
gender, social inclusion and equity to enhance institutional effectiveness to
support strengthening of health service delivery.
Programme or department background
DFID
Kenya has initiated a five-year programme (2013-2018) to reduce maternal and
neonatal mortality in Kenya.
The
Maternal and New-born Health Improvement (MANI) project is contributing to this
by supporting sustained change in financing, planning and provision of and
access to more efficient, effective, equitable and accountable service delivery
in Bungoma county.
The
MANI project will contribute to and deliver DFID Kenya’s commitment to provide
skilled birth attendance to an additional 15,000 women by 2015 and a total of
95,000 by end of 2018 and is expected to contribute to preventing 1,092
maternal and 3,836 neonatal deaths by 2018.
The
project will complement other areas of DFID health sector support in Kenya
including the Kenya Health Programme, which provides health policy and systems
strengthening support at national level, malaria, family planning, reproductive
health social marketing, and DFID Kenya’s Adolescent Girls Initiative.
Main purpose of job (describe the overall objective of the role and how it fits into Options)
The
Monitoring and Evaluation (M&E) Officer will primarily be responsible for
supporting project M&E activities.
Key
roles will include: data management (collection, entry, cleaning, analysis),
generating and maintain project score cards and dashboards, preparing project
data for reporting to the donor and providing M&E support to project staff
to help provide real time and user friendly data to monitor activities and
adjust as necessary to achieve results.
Main duties (outline areas of responsibility)
Primary
Role:
- Collation,
verification and data entry of Health facility / Community Units data and
research related data into the project database
- Data
cleaning and validation before producing summaries for project reporting
- Trouble
shoot and maintain the project database (Project Management Information
System (PMIS) to ensure it remains up-to-date for timely project reporting
to DFID
- Extract
maternal and new-born health (MNH) data from DHIS, validate with PMIS,
identify and address queries or discrepancies
- Routinely
provide real time data summaries / analysis outputs to the project
technical team
- Develop
and maintain excel based data dashboards and scorecards.
- Support
with development and maintenance of up-to date GIS site maps
- Maintain
effective filing system for records at the MANI project office
- Participate
in routine report compilation (monthly, quarterly, annually) when
necessary
- Create
and file all data in orderly manner and lock it in a safe place.
Secondary
role:
- The
Officer will be required to assist in strengthening Government M&E /
HMIS, which includes:
1.
Maintaining an up-to-date Kenya Master Health Facility List
(KMHFL) and Kenya Master Community Health Unit List (KMCHUL)
2.
Assist HRIOs to carry out population projection, set and or
review facility level target and track performance
3.
Assist with M&E activities, including: capacity building,
Data Quality Assessment (DQA), data collection and reporting.
- Any
other duties that may be assigned by the M&E Officer
Person
Specification
Qualifications
Essential
Essential
- Bachelor’s
degree in a related field (e.g. Statistics, Health Records, Public Health,
Epidemiology, Information Technology Demography)
Experience
Essential
- At
least one year of project M&E and data management experience
- Good
understanding of data management and analysis using Excel, SPSS &
STATA
- Experience
in troubleshooting and maintaining project level databases using MySQL
& Ms-Access
Desirable
- Experience
of working in the health sector (especially in maternal and new-born
health)
- Experience
of working closely with government (e.g. strengthening management
information systems (MIS) at National or county level)
Knowledge
and Skills
Essential
- Computer
proficiency in MS Office (Word, Access, Excel and PowerPoint), excellent
command of MySQL databases
- Attention
to detail and accuracy in data management and reporting
- Strong
time management, planning, organizational, interpersonal and communication
skills
- Committed
to producing high quality work
- Good
report writing skills
- Good
written and spoken Swahili and English
Attributes
- Willingness
to live and work in Bungoma County
Other
requirements
- Commitment
to equal opportunities
Note: this job description reflects the present requirements of the
post.
As
duties and responsibilities change and develop the job description will be
reviewed and be subject to amendment in consultation with the job holder.
How to
Apply
Suitably
qualified individuals are invited to submit their CV to
opportunities@manikenya.com by August 19th 2016.
Only
shortlisted applicants will be contacted for interviews.