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Administrative & Client Service Assistant Job in Nairobi Kenya

Administrative & Client Service Assistant – Marketing Agency

Job Salary:
 30,000 - 40,000

Location: Riverside Drive, Nairobi

Our client, a growing BTL (below-the-line) marketing agency, is looking to hire an Administrative & Client Service Assistant. 

The incumbent will be responsible for working on a wide variety of projects to support the organization’s growth. 
Job Purpose: Ensures the efficient day-to-day operation of the office and support the work of management and other staff

Key Responsibilities:
 
Administrative Assistant
  • Provide support to the CEO
  • Answer and direct phone calls
  • Organize and schedule meetings and appointments
  • Administer petty cash according to established procedures
  • Assist with financial reports as required
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Maintain contact lists
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Liaise and coordinate with vendors and suppliers
  • Order office supplies
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Customer relations
Client Service
  • Assist with activations and event planning
  • Create or update presentation software files
  • Update status reports for clients
  • Track budgets and expenses
  • Communicate with external creative service providers.
  • Involved in monitoring activity and posting content on the company’s social media channels
Requirements
  • Bachelor’s degree/Diploma in Marketing, Business Administration
  • More than 2 years proven administrative assistant, marketing experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficiency in MS Office, Social Media platforms (Facebook, Twitter, Instagram)
Deadline: Interested candidates who meet the above criteria should submit their CV online application on or before 16th August 2016

Correspondence: Applications and detailed CV to be submitted online at http://goo.gl/T8sryH 

Applications not meeting minimum requirements will not be considered.

Only shortlisted candidates will be contacted.

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