Internship
Opportunity
Job title: Administrative Assistant Intern (one vacancy)
Job title: Administrative Assistant Intern (one vacancy)
Project: Maternal and Newborn
Improvement project
Mentor: Programme Administrator
Liaison
with: Finance
and Administration team
Number
of days and timeframe: 3
months (with possibility of extension)
Technical
assistance is being provided across three core areas:
1.
Strengthening health systems to manage and deliver quality MNH
services, focusing on health planning, governance and leadership and supply
chain management;
2.
Working at the community level to increase demand for and uptake
of MNH services for mothers and new-borns;
3.
Leading the County Innovation Challenge Fund (CHIF) to provide
funding for innovative projects, which offer local solutions to local problems
in reducing maternal and new-born mortality.
About
Options and the consortium partners: Technical
leadership of the MANI project is provided by Options Consultancy Services,
supported by a consortium of MannionDaniels, Institute of Health Policy,
Management and Research (IHPMR), AMREF, CARE International, KPMG IDAS and
Population Council.
Options Consultancy Services Limited was established in 1992 and is a wholly owned subsidiary of Marie Stopes International.
Options Consultancy Services Limited was established in 1992 and is a wholly owned subsidiary of Marie Stopes International.
We are
a consultancy organisation providing technical and management expertise in the
health and social sectors to governments and international development partners
to transform the health of women and children.
We
provide information, expertise and influence to governments, health workers,
NGOs and businesses to catalyse change so that health services can be accessed
by the people who need them most.
Background
to assignment: The
Administrative Internship gives an opportunity to an individual to gain
familiarity with the operations of any major office through full exposure
within the available departments.
The
opportunity will provide a preceptor-directed learning experience to strengthen
administrative skills and also provide a challenging out-of-the classroom
experience, while also contributing to the overall success of the MANI project
in Bungoma.
Scope of work: The administration office is the first point of contact for all visitors and it serves to provide assistance to clients visiting the office with varied requests.
In
this respect; MANI is looking forward to engage an intern to support in the
administration function of the office and ensure the delivery of quality
administrative support services.
This
position requires a flexible individual with regards to days and working
schedules, including the possibility of working extra hours.
Key Performance Areas
Performance
Areas
- Support
in front office desk management and ensuring all guests are logged
in and guided accordingly
- Maintain
the tidiness of the reception area
- Receive
and attend to MANI guests, carefully and professionally and respond to
information requested as necessary
- Support
in handling of incoming and outgoing mails including courier services
- Helping
coordinate the support that the IT company provides to the staff, etc
- Assist
with answering routine MANI correspondence and refer more complex matters
to the Programme Administrator
- Support
with document preparation such as typing, printing, photocopying and
scanning
- Assist
with workshop materials preparation and documentation upon request
- Assist
with promptly updating of consortium contact lists
- Assist
with preparation of weekly travel schedules and bookings and performing
any other allocated assignments
Person
Specification
Qualifications
Essential
- Currently
completed or studying for a degree in a relevant field
- Proficient
in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability
to manage multiple requests and to liaise with different departments
- Assertive
and pro-active, with the ability to work on own initiative with little
supervision
- Ability
to cope with varying workloads and interruptions and to organize
activities to provide efficient services
Experience
Desirable
- Front
Office management
Skills
and attributes
Essential
- Familiar
with office setup relations and interactions
- Builds
and maintains effective relationships, with their team, colleagues,
members and external partners
Other
requirements
Essential
- Commitment
to equal opportunities
- Fluency
in written and spoken English
How to
Apply
Suitably qualified individuals are invited to submit their CV to opportunities@manikenya.com by August 11th 2016.
Suitably qualified individuals are invited to submit their CV to opportunities@manikenya.com by August 11th 2016.