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Administrative Assistant Intern Vacancy in Kenya

Internship Opportunity

Job title:
Administrative Assistant Intern (one vacancy)
Project: Maternal and Newborn Improvement project
Mentor: Programme Administrator 
Liaison with: Finance and Administration team
Number of days and timeframe: 3 months (with possibility of extension)

About MANI: With support from the UK Department for International Development, the Maternal and New-born Improvement (MANI) project is working with the Bungoma County Health Management Team (CHMT) to strengthen core health systems and increase survival of mothers and new-borns in Bungoma County. 

Technical assistance is being provided across three core areas:
1.    Strengthening health systems to manage and deliver quality MNH services, focusing on health planning, governance and leadership and supply chain management;
2.    Working at the community level to increase demand for and uptake of MNH services for mothers and new-borns;
3.    Leading the County Innovation Challenge Fund (CHIF) to provide funding for innovative projects, which offer local solutions to local problems in reducing maternal and new-born mortality.
About Options and the consortium partners: Technical leadership of the MANI project is provided by Options Consultancy Services, supported by a consortium of MannionDaniels, Institute of Health Policy, Management and Research (IHPMR), AMREF, CARE International, KPMG IDAS and Population Council.   

Options Consultancy Services Limited was established in 1992 and is a wholly owned subsidiary of Marie Stopes International. 

We are a consultancy organisation providing technical and management expertise in the health and social sectors to governments and international development partners to transform the health of women and children.

We provide information, expertise and influence to governments, health workers, NGOs and businesses to catalyse change so that health services can be accessed by the people who need them most.
Background to assignment: The Administrative Internship gives an opportunity to an individual to gain familiarity with the operations of any major office through full exposure within the available departments. 

The opportunity will provide a preceptor-directed learning experience to strengthen administrative skills and also provide a challenging out-of-the classroom experience, while also contributing to the overall success of the MANI project in Bungoma.

Scope of work: The administration office is the first point of contact for all visitors and it serves to provide assistance to clients visiting the office with varied requests. 

In this respect; MANI is looking forward to engage an intern to support in the administration function of the office and ensure the delivery of quality administrative support services. 

This position requires a flexible individual with regards to days and working schedules, including the possibility of working extra hours. 

Key Performance Areas
Performance Areas
  • Support in front office desk  management and ensuring all guests are logged in and guided accordingly
  • Maintain the tidiness of the reception area
  • Receive and attend to MANI guests, carefully and professionally and respond to information requested as necessary
  • Support in handling of incoming and outgoing mails including courier services
  • Helping coordinate the support that the IT company provides to the staff, etc
  • Assist with answering routine MANI correspondence and refer more complex matters to the Programme Administrator
  • Support with document preparation such as typing, printing, photocopying and scanning
  • Assist with workshop materials preparation and documentation upon request
  • Assist with promptly updating of consortium contact lists
  • Assist with preparation of weekly travel schedules and bookings and performing any other allocated assignments
Person Specification
  • Currently completed or studying for a degree in a relevant field
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Ability to manage multiple requests and to liaise with different departments
  • Assertive and pro-active, with the ability to work on own initiative with little supervision
  • Ability to cope with varying workloads and interruptions and to organize activities to provide efficient services
  • Front Office management
Skills and attributes
  • Familiar with office setup relations and interactions
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners
Other requirements
  • Commitment to equal opportunities
  • Fluency in written and spoken English
How to Apply

Suitably qualified individuals are invited to submit their CV to by August 11th 2016. 

Only shortlisted applicants will be contacted for interviews. 

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