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HR and Administration Manager Career in Kenya

The Unclaimed Financial Assets Authority (UFAA) is a State Corporation established under the National Treasury pursuant to the Unclaimed Financial Assets Act No. 40 of 2011. 

The primary mandate of the Authority is to obtain unclaimed financial assets from the holders of such assets on behalf of the Government, safeguard and re-unite the assets with their rightful owners.

UFAA invites applications from a suitably qualified and experienced person to fill the following position:

Manager, Human Resource and Administration 

Job Ref: UFAA/01/2016

Purpose of the Job:
 The position is responsible to the Chief Executive Officer for development, review and implementation of Human resources and administration policies, strategies, programmes and procedures to support UFAA’s Strategic goals and objectives and to enhance individual and Authority’s performance.
Duties and Responsibilities
  • Providing professional leadership in developing and implementing human resource and administration plans and budgets and mapping-out activities to achieve strategic results
  • Conducting workforce analysis, determining optimum staff requirements and designing organizational structure to maximize synergies across functions to achieve the strategic plan;
  • Conducting job analysis, developing job descriptions and competency profiles to facilitate human resource planning, staff recruitment and selection;
  • Developing a performance management system, training and development plan, conducting job evaluation to design a pay structure and design a career development plan;
  • Assessing training needs analysis and baseline attitude, designing and implementing relevant training programmes to build capacity by equipping staff with the necessary knowledge, skills and attitudes;
  • Coordinating implementation of performance management system and ensuring that individual and team performance is continually monitored and measured against strategic targets
  • Implementing an effective human resource management information system for monitoring, tracking and evaluating employee activities including staff training, performance management, medical, insurance and welfare programmes;
  • Overseeing maintenance, storage and security of personnel records to ensure integrity of data and information related to human resources programmes as well as administrative support services;
  • Oversee provision of office services, comprising cost-effective mail delivery systems, office security, communication facilities and front office reception services; administering employee medical and insurance schemes including workers compensation through the appropriate benefit schemes such as NHIF, NSSF, and other employee welfare programmes;
  • Developing, coordinating and implementing motor vehicle transport systems, registration, insurance and licensing. Monitoring vehicle incidents and accidents and ensure that all vehicles are serviced in accordance to the maintenance schedule;
  • Ensuring that UFAA’s properties and assets are properly insured for damage and loss and assessing risk and lodge insurance claims to ensure that payment is made on time.
  • Bachelor’s degree in Social Sciences, Business Administration, Human Resource Management or any other related field from a university recognized by the Commission of University Education.
  • Master’s in Business Management or any other relevant field
  • At least seven (7) years relevant work experience, at least three (3) of which must be in senior management level.
  • Membership to a professional body
Competencies / Knowledge:
  • Knowledge of the Kenya Labour laws
  • Knowledge of Quality Management Systems to implement best practices
  • Knowledge of Human Resources Management Information system for efficient management of the human resources function.
  • Knowledge of workforce analysis to determine optimum staffing levels
  • Knowledge of government operations and regulatory requirement for alignment
  • Knowledge of talent management models to lead in the process
  • Knowledge of current affairs and best practices in the Human Resources field.
  • Knowledge in strategic management
  • Knowledge of professional interview techniques to guide the Interview panels
Other Attributes
  • Report writing,
  • Counseling,
  • Change Management,
  • Industrial relations,
  • Communication,
  • Emotional intelligence,
  • Interpersonal Relations,
  • Negotiation and Conceptual skills
Terms and Conditions
Successful candidates for the above positions will be offered a competitive remuneration package;
Appointments will be on 4 year contract terms, renewable subject to satisfactory performance;
Applicants should attach the following documents with their applications: valid Tax Clearance Certificate from Kenya Revenue Authority, Higher Education Loans Board clearance, Credit Reference Bureau Report, Ethics and Anti-Corruption Commission submission form, and a Certificate of Good Conduct from the Criminal Investigations Department.

Application Process
If you possess the above qualifications, please write quoting the Job Reference and Title on both the application letter and envelope accompanied by an up-to-date curriculum vitae, indicating your current and expected remuneration and other benefits, academic and professional qualifications, work experience, your e-mail and telephone contacts. 

Your curriculum vitae should indicate names, phone numbers, postal and email addresses of at least two (2) referees who are familiar with your previous academic/work experience. 

Please attach copies of your educational, professional certificates, identity card or passport.

The applications should either be sent by post, e-mail, or hand delivered to the Authority’s offices located at 2nd Floor Pacis Centre, Westlands - off Waiyaki way, to be received on or before 22nd July 2016 at 5 P.M. addressed to:

Chief Executive Officer
Unclaimed Financial Assets Authority
P.O. Box 28235-00200


UFAA is “an Equal Opportunity Employer” Women and Persons with Disability are encouraged to apply.

Canvassing of any form will lead to automatic disqualification. 

Only shortlisted applicants will be contacted

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