Save
the Children International is
looking to recruit for the following positions:
Job Title: Finance Coordinator – Regional Multi-Country Program Unit – South Africa Regional Office (Pretoria)
Team / Programme: Regional & Multi Country Program Unit
Job Title: Finance Coordinator – Regional Multi-Country Program Unit – South Africa Regional Office (Pretoria)
Team / Programme: Regional & Multi Country Program Unit
Location: Southern Africa Regional Office –
Pretoria.
Grade: 3
Post
Type: National
Child
Safeguarding: Level
3 – the responsibilities of the post may require the post holder to have
regular contact with or access to children or young people
About us: For over 90 years, Save the Children has been making a difference in children's lives in more than 120 countries.
About us: For over 90 years, Save the Children has been making a difference in children's lives in more than 120 countries.
We are
the world's largest independent child rights organization, underpinned by a
vision in a world in which every child attains the right to survival,
protection, development and participation.
Our
mission to inspire breakthroughs in the way the world treats children, and to
achieve immediate and lasting change in their lives.
Save the Children is an organization for talented people with different backgrounds and perspectives.
Save the Children is an organization for talented people with different backgrounds and perspectives.
We are
proud that our people are representative of the children we work with and we
thrive on our diversity.
We are
an equal opportunity organization dedicated to our core values of
Accountability, Ambition, Collaboration, Creativity and Integrity.
Our
culture is embedded in these values, along with a strong commitment to our
Child Safeguarding Protocol, ensuring that all representatives of Save the
Children demonstrate the highest standards of behaviour towards children both
in their private and professional lives.
Role Purpose:
Role Purpose:
Finance: This position is
accountable for the financial management support to both the Pretoria office
and the Regional and Multi Country Program Unit(RMCPU)
As part of the Regional and Multi Country Program Unit ( RMCPU) you will be responsible for providing financial management (Reporting, BVA, compliance) support to the RMCPU for East and Southern Africa Regional Office ( ESARO)
This position is also responsible for the monthly processes and finance reports for the Pretoria office. This includes maintaining the strongest financial controls, keeping approved documentation (receipts, bank transactions, vouchers) on file, recording transactions according to SCI guidelines, producing monthly reports as required, and assuring adequate cash flow for the Pretoria office.
This post holder will as required assist the RMCPU finance and awards team to review submitted partner reports to ensure accurate reporting and compliance with financial controls and standards, assist in performing analysis and participate in achieving the department’s goals.
As part of the Regional and Multi Country Program Unit ( RMCPU) you will be responsible for providing financial management (Reporting, BVA, compliance) support to the RMCPU for East and Southern Africa Regional Office ( ESARO)
This position is also responsible for the monthly processes and finance reports for the Pretoria office. This includes maintaining the strongest financial controls, keeping approved documentation (receipts, bank transactions, vouchers) on file, recording transactions according to SCI guidelines, producing monthly reports as required, and assuring adequate cash flow for the Pretoria office.
This post holder will as required assist the RMCPU finance and awards team to review submitted partner reports to ensure accurate reporting and compliance with financial controls and standards, assist in performing analysis and participate in achieving the department’s goals.
Scope
of Role:
Reports
to: RMCPU
Grants and Awards Manager, with dotted line to Head of Support Services
Regional Program Team: The finance coordinator will work closely with the program managers for the following projects Comprehensive Sexuality Education & Information (CSE&I), Child Rights Governance (CRG), Migration and Child Protection as well as with the Pretoria Office management, the accountant and the awards assistant.
Regional Dimensions: The Pretoria Office supports the implementation of the Regional and Multi Country Program Unit programs being implemented out of South Africa.
Regional Program Team: The finance coordinator will work closely with the program managers for the following projects Comprehensive Sexuality Education & Information (CSE&I), Child Rights Governance (CRG), Migration and Child Protection as well as with the Pretoria Office management, the accountant and the awards assistant.
Regional Dimensions: The Pretoria Office supports the implementation of the Regional and Multi Country Program Unit programs being implemented out of South Africa.
Staff
directly reporting to this post: Awards
Assistant and Accountant
Key
Areas of Accountability:
Financial Management
Financial Management
- Maintain
the RMCPU accounting system and support budget holders with coding,
reporting and analysis.
- Implement
and continually improve financial controls, procedures and processes for
the Pretoria and regional office, in line with SCI policies and audit
recommendations as well as local legislation.
- Ensure
delivery of Pretoria Office monthly reports, adequate cash flow and
oversee year end procedures
- Ensure
cross charges to SC members and SCI country offices meet accepted
requirements and are regularly cleared
- Completion
and follow-up on action points from monthly checklist reviews.
- Support
in closing accounts at the end of the financial year.
- Provide
budget monitoring information for the Office Manager and other budget
holders.
- Any
other tasks reasonably required.
Partnership
support:
- Support
in partner assessments, kick off meetings and monitoring visits
- Review
partner budgets and financial reports then upload onto the awards management
system (AMS)
- Update
grant and partner trackers through review of partner budgets and
financial reports
- Ensure
financial support documents reflect the reported amounts in financial and
narrative reports
- Develop
and ensure adherence to compliance check list for partners in accordance
to SCI and donor requirements
- Assist
the Regional Program staff in preparing master budgets for Comprehensive
Sexuality Education and Information (CSE&I) , Child rights governance
(CRG), child protection (CP) and any other sector for each source of fund
(SOF)/ award
Budget
Support:
- Update
budget templates for posting in the SCI financial management system
(Agresso)
- Prepare
general journal templates for posting in the Agresso System
- Assist
the Regional Program team in preparing donor reports in line with donor
compliance
- Coordinate
the development and updating of DEAs in collaboration with the SPM and
Program Managers
- Conduct
monthly BvA meetings with Program Managers and support with budget
reallocations
Produce
the necessary financial reports as per the donor requirements.
- Produce
monthly BvAs for all active Regional Program SoFs in the Pretoria Office
- Collaborate
with the Regional Program and finance teams to ensure audit reports for
all awards are done in a timely manner
- With
the SPM and program managers, review the audit findings
- Participate
in monthly Regional Program meetings
- Ensure
the Regional Program is compliant at all times with the donor requirements
Performance
indicators:
- Budgets
and expenditures accurately recorded in the financial management system
(currently Agresso)
- Partner
budgets are aligned with donor agreements and compliance
- Maintenance
of up to date knowledge on relevant donor rules and regulations and ensure
implementation at all times
- Mid-term
and end of project evaluations carried out for all Awards
- Audits
competed in a timely manner and shared with donors. Ensure that internal
and external audits are undertaken in a timely and efficient manner in
line with policy and back donor and host government requirements
- Ensure
follow-up on recommendations arising out of audits of operations and take
appropriate actions where necessary
- Pretoria
office monthly reports, year-end procedures adhering to standards
Skills
and Behaviours (our Values in Practice)
Accountability:
- holds
self-accountable for making decisions, managing resources efficiently, and
achieving and role modelling Save the Children values
- holds
the team and partners accountable to deliver on their responsibilities -
giving them the freedom to deliver in the best way they see fit, providing
the necessary development to improve performance and applying appropriate
consequences when results are not achieved
Ambition:
- sets
ambitious and challenging goals for themselves and their team, takes
responsibility for their own personal development and encourages their
team to do the same
- widely
shares their personal vision for Save the Children, engages and motivates
others
- future
orientated, thinks strategically and on a global scale
Collaboration:
- builds
and maintains effective relationships, with their team, colleagues,
members, external partners and supporters
- values
diversity, sees it as a source of competitive strength
- approachable,
good listener, easy to talk to
Creativity:
- develops
and encourages new and innovative solutions
- willing
to take disciplined risks
Integrity:
- Honest,
encourages openness and transparency
Qualifications
and Experience
- Undergraduate
degree in accounting/finance or equivalent. CPA/ACCA preferred.
- 5
years of experience in an accounting/finance or grants management role.
- Experience
in the NGO sector preferred
- Computer
fluency; highly competent using Microsoft Excel and other MS applications.
- Familiarity
with computerised accounting systems
- Ability
to gather facts and data, scrutinise with ease, determine a logical
solution and resolve issues with minimal supervision.
- Proven
ability to handle a workload and multi-task in order to meet deadlines.
- The
highest level of integrity and commitment to preventing corruption.
- Strong
interpersonal skills and ability to interact with all departments
- Experience
in line managing staff.
How to
Apply
Applicants can send their CV to scijobs@savethechildren.org clearly stating what position it is they are applying for.
Applicants can send their CV to scijobs@savethechildren.org clearly stating what position it is they are applying for.
Application closes 22nd July 2016.
We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will therefore be required to complete a Police Check and must sign onto our Child Safeguarding Policy and organizational Code of Conduct.
We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will therefore be required to complete a Police Check and must sign onto our Child Safeguarding Policy and organizational Code of Conduct.
