Centre
for Health Solutions – Kenya (CHS) is an indigenous, not-for-profit
organisation that utilises local expertise and strategic partnerships to ensure
the implementation of evidence informed solutions and interventions to existing
and emerging public health concerns.
CHS seeks to recruit an Administrative Assistant on temporal basis.
Ref: 004/CHS – 2016
Key
Responsibilities:
- Ensure
prompt and efficient initiation and reception of calls, identifying the
caller’s requirements and referencing appropriately.
- Receive
visitors promptly and direct them appropriately, providing information and
assistance whenever possible.
- Ensure
organization of the reception.
- Maximize
the use of our meeting room resources by scheduling and coordinating
meetings, trainings, and interviews through accurate maintenance of the
electronic boardroom calendar in addition to organizing for catering where
applicable.
- Oversee
incoming and outgoing correspondence, including distributing as
appropriate and tracking items for follow up.
- Make
taxi arrangements for staff when requested and do a monthly reconciliation
of the bills for payment.
- Provide
assistance with photocopying and in house document binding in
collaboration with the office assistant.
- Ensure
proper management of PABX machine and maintenance of office extension
list.
- Ensure
timely processing of requests for the installation, transfer, repair and
disconnection of system telephones in liaison with the ICT officer.
- Ensure
that office utility bills are paid on time, including internet, telephone
etc.
- Ensure
accurate information sharing including recording of all invoices,
correspondence and parcels received and dispatched.
Qualifications
and Skills Required:
- Bachelor’s
degree in any business related field or its equivalent
- Proficiency
in MS Office tools and office automation solutions
- Certificate
in secretarial duties or front office operation is an added advantage
How to
Apply
Interested
applicants who meet the minimum criteria are invited to email their application
letter and detailed CV with contact details of three referees to
vacancies@chskenya.org clearly indicating the job title and its reference
number as the subject line by 5.00PM on or before Tuesday 12th July 2016.
Centre for Health Solutions-Kenya is an Equal Opportunity Employer
Only shortlisted candidates will be contacted for interviews.
Canvassing
will lead to automatic disqualification