Administrative Assistant Career in Kenya

Our client a property company in the business of selling prime land is in the process of reaching out to deserving Kenyans to own a piece of land.

This has necessitated the need to urgently hire an administrative Assistant whose details are described below.

Vacant Position: Administrative Assistant

Reporting: General manager

Liaison: Administration department and all other teams 

Job Summary: Reporting to the managing Director you will be responsible for ensuring the office is running well, enhancing the efficiency of the team, and supporting all other teams 
Duties and Responsibilities
  • Organizing the director’s diary, giving reminders, book appointments and take minutes for all client meetings and communications and sending them to the client.
  • Answer and direct phone calls, open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.
  • Assist Director in developing and instituting methods for quality control and accuracy
  • Keeping all the company contacts for clients, suppliers, and partners.
  • Assist with Book keeping of all expenses, tracking down VAT claims, filing of VAT, NSSF and NHIF
  • Ensuring a well running office where the computers are working and all office supplies are available
  • Compiling, copying, sorting, and filing records of office activities, business transactions, other activities
  • Messenger duties i.e collecting or sending mails, banking, payment of bills etc
  • Ensuring the office desks, computers and other equipment and space are clean and tidy.
  • Responsible for identifying possible suppliers of various commodities to the organisation
  • Any other duties as may be prescribed from time to time by your supervisor
Requirements & Key Competencies
  • Diploma in business Administration/Human Resource
  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organisational and planning skills
  • Proficiency in MS Office
  • Teamwork
If you are interested and qualified please send a cover letter and CV to recruitment@postureconsulting.com, indicating the job applying for in the subject of the email. 

Only shortlisted candidates will be contacted