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United Nations High Commissioner for Refugees (UNHCR)

Vacancy Notice No.
: IVN/EVN/KEN/NBI/16/001
 
Title of Post: Assistant Supply Officer (On Replacement Capacity)
 
Grade: NOA
 
Post Number: 10005205
 
Date of Issue: 15 January 2016
 

Location: Branch Office Nairobi
 
Closing Date: 28 January 2016 

Organizational Context (role of the position within the team, describing its leadership role, it’s external/internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable, exercise by the incumbent)
 
The Assistant Supply Officer manages and supports all activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance and warehousing management in the operation.

The incumbent is normally supervised by the (Senior) Supply Officer who provides regular coaching and guidance. S/he will also refer to UNHCR manuals and relevant policy papers. 

The incumbent is required to have basic conceptual knowledge of the profession, by dynamic and able to take on higher responsibility progressively. The incumbent does not normally have direct supervisory role over other staff.
 
The incumbent maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate the operation. 

The incumbent directly supervises general service staff in the office, and reports to the (Associate) Supply Officer. 

The duty of the incumbent is to support and monitor the management of material resources within the geographical area covered by the office while exercising efficiency in the use of those resources.
 
Contacts are predominantly with other UN agencies, Implementing partners and Government Departments on relevant subject matters at the working level.

Accountability
 (key results that will be achieved)
  • UNHCR delivers timely and quality goods and services to persons of concern in compliance with supply chain rules and procedures. .
  • The local supply chain function is optimised and aligned with the operations' evolving needs and management systems, and has an infrastructure that is robust and flexible enough to accommodate operational requirements.
  • Supply activities are supported by effective partners.
Responsibility (process and functions undertaken to achieve results)
 
Strategy
  • Prepare plans for delivery of relief items according to operational needs.
  • Apply UNHCR's procurement strategy when planning for purchase of important commodities and services.
Operational Support
  • Identify partners for supply chain projects based on objectives, priorities, strengths and resources of the implementing partner and/or contractor, according to criteria consistent with UNHCR rules and regulations.
  • Ensure timely customs clearance of consignments and manage storage of goods according to "best practices" and UNHCR rules and regulations.
  • Maintain an efficient system for the release, distribution and redeployment of goods.
  • Coordinate transportation and distribution of relief items.
  • Maintain accurate and comprehensive records on logistical activities and provide timely reports and updates both periodically and on request.
  • Coordinate activities of implementing partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.
  • Through regular physical verification of PPE establish their status.
  • Propose old and obsolete PPE for disposal and plan for arrival of replacement items.
Infrastructure Support
  • Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.
  • Draft and dispatch quotation requests and/or tenders, assist in the evaluation of offers and draft bid-tabulations, and prepare proposals for award of contracts to the Committee on Contracts.
  • Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence.
  • Monitor the manufacture/transport of ordered goods to ensure timely delivery.
  • Analyse matters relating to procurement activities, and deliver information on all procurement activities within area of responsibility. Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting sections.
  • Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation including receipt, inspection, registration & marking of new Property, Plant and Equipment (PPE), and organisation of the physical verification of PPE.
  • Ensure that PPE agreements are properly issued and signed. Ensure proper preparation of disposal forms and cases for the Asset Management Board. Organize the disposal of PPE according to Asset Management Board decisions.
  • Provides asset management reports, customised reports, and gathers information on all assets and provides in-depth reports periodically and when requested.
  • Analyse the quality of commodities and services delivered in relation to the needs of the location and established quality standards. Establish a local quality assurance process.
Business Support
  • Adapt local supply chain structures to be consistent with the operational needs. 
  • Ensure effective information flow in the supply chain and adapt local process to the prevailing environment.
  • Monitor the quality and accuracy of supply chain related data in relevant business systems. 
  • Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
  • Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on supply chain management.
  • Any other responsibility deemed necessary or as delegated by the Head of Supply Management Service in order to meet the level of service requires by the organisation.
Authority (decisions made in executing responsibilities and to achieve results)
  • Identify, assess and select vendors based on their capability for delivering commodities and services. Maintain vendor and item master databases.
  • Allocate resources to meet demand and support the on-going operation in compliance with the resources allocation framework.
  • Determine shipment methods, routes and delivery schedules to meet demand in the most timely and cost-effective manner.
Essential Minimum 

Qualifications and Experience
  • University Degree in Business Administration, Engineering, Logistics, Mathematics or related field.
  • Minimum 2 years of relevant professional experience.
  • Knowledge of computer applications from MS Office (Word, Excel, PowerPoint)
  • Fluency in English with working knowledge of another relevant UN language.
Desirable Qualifications & Competencies
  • Completion of UNHCR Supply Chain Learning Programme and other UN supply related training.
  • Knowledge and experience of PeopleSoft/MSRP Supply Applications.
  • Completion of Fritz Institute Certificate in Humanitarian Logistics (CHL).
Competencies:-
 
Values
  • Integrity
  • Professionalism
  • Respect for Diversity
Core Competencies
  • Accountability
  • Team Work & Collaboration
  • Communication
  • Commitment to Continuous Learning
  • Client & Results Orientation
  • Organizational Awareness
Candidates may also be tested on relevant managerial and cross function competencies. Examples are listed below:-
 
Managerial Competencies
  • Empowering & Building Trust
  • Managing Performance
  • Judgement & Decision Making
  • Strategic Planning & Vision
  • Leadership
  • Managing Resources Cross - Functional Competencies
Cross – Functional Competencies
  • Analytical Thinking
  • Innovation & Creativity
  • Technological Awareness
  • Negotiation & Conflict Resolution
  • Planning & Organizing
  • Policy Research & Development
  • Political Awareness
  • Stakeholder Management
  • Change Capability & Adaptability
Submission of Applications
 
This vacancy is open for qualified Kenyans ONLY. 

Female candidates are encouraged to apply.

Important:
 Staff members who wish to be considered for this position should send their application letter to: The Human Resources Section, Nairobi and attach Personal History Form (P.11). Please quote Reference IVN/EVN/KEN/NBI/16/001. Late applications will not be considered.

Please remember to submit photocopy/scanned copies of all supporting documents. Documents submitted shall not be returned to the applicants. Due to the volume of applications only short listed candidates will be invited for interview.

External Candidates
 

Candidates should also complete a Personal History form (P.11) available on the following link - http://www.unon.org/docs/P11.docand attach it to their application for the position. 

Applications should be sent to postal address, P.O. Box 43801, 00100 

or hand delivered to UNHCR Branch Office for Kenya, Lynwood House, Waiyaki Way (opposite Lions Place). Please quote Reference: IVN/EVN/KEN/NBI/16/001

Candidates should also submit copies of academic 

Certificates from the relevant institutions.

Refugees – who cares? We Do.

Vacancy Notice No.: IVN/EVN/KEN/DDB/16/007
 
Title of Post: Driver / Interpreter
 
Grade: G3
 
Post Number: 10014700
 
Date of Issue: 15 January 2016
 
Location: Sub Office Dadaab
 
Closing Date: 28 January 2016
 

Organizational Context (role of the position within the team, describing its leadership role, it’s external / internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable, exercise by the incumbent)
 
The Drive / Interpreter position in the Office normally falls under direct supervision of the Administrative Officer/Associate. 

The incumbent is responsible for up keep and maintenance of the assigned UNHCR vehicle(s) as per technical guidance and specifications established by the organisation.

 S/he is required to follow strict instructions and security guidance provided by the supervisor. 

While basic function of a Driver/Interpreter is to drive the official vehicles of UNHCR, s/he may is required to act as interpreter on a regular, daily basis.
 
The incumbent has regular contacts with staff within UNHCR office and with service providers outside UNHCR involving a limited exchange of information.
 
Accountability (key results that will be achieved)
  • Assigned UNHCR vehicles are properly maintained and equipped as per technical guidance and specifications established by the Organisation.
  • Local traffic rules and regulations are strictly observed.
  • Instructions and security guidance provided by the supervisor and security focal point are strictly followed by the Driver and the passengers during the journey.
Responsibility (process and functions undertaken to achieve results)
  • Drive UNHCR vehicles for the transport of authorized passengers and delivery and collection of mail, documents, UNHCR pouch and other items.
  • Meet official personnel at the airport and facilitate immigration and customs formalities as required.
  • Perform day-to-day maintenance of the assigned vehicles; check oil, water, battery, brakes, tires, etc. and ensure that the assigned UNHCR vehicles are road worthy and maintained up to the established security standards.
  • Perform minor repairs and arrange for other repairs and ensure that the vehicle is kept clean.
  • Ensure that the steps required by rules and regulations are taken in case of involvement in accident.
  • Log official trips, daily mileage, gas consumption, oil changes, greasing, etc.
  • Act as interpreter.
  • Perform other related duties as required.
Authority (decisions made in executing responsibilities and to achieve results)
  • Drive the vehicle only when his/her safety or security is not at risk.
  • Ask the passenger about the destination of the journey and route.
  • Decline to drive passengers not authorized to be in a UNHCR vehicle.
Essential Minimum Qualifications and Experience
  • Completion of Secondary Education or equivalent technical or commercial school.
  • Minimum 3 years of previous job experience relevant to the function.
  • Driving licence, knowledge of driving rules and regulations and skills in minor vehicle repair.
  • Language interpretation still utilizing a full range of basic vocabulary and clear pronunciation in both languages.
  • Good knowledge of English and local language.
(In offices where the working language is not English, excellent knowledge of working language of duty station and working knowledge of English.)

Desirable Qualifications & Competencies
  • Mechanical skills.
Competencies:-
 
Values
  • Integrity
  • Professionalism
  • Respect For Diversity Core Competencies
Core Competencies
  • Accountability
  • Team Work & Collaboration
  • Communication
  • Commitment to Continuous Learning
  • Client & Results Orientation
  • Organizational Awareness
Relevant Cross Function Competencies As Selected By The Position Manager Will Apply.

Cross – Functional Competencies
  • Analytical Thinking
  • Innovation & Creativity
  • Technological Awareness
  • Negotiation & Conflict Resolution
  • Planning & Organizing
  • Policy Research & Development
  • Political Awareness
  • Stakeholder Management
  • Change Capability & Adaptability
Submission of Applications
 
This vacancy is open for qualified Kenyans ONLY. Female candidates are encouraged to apply.
 
Important
 
Staff members who wish to be considered for this position should send their application letter to: The Human Resources Section, Nairobi and attach Personal History Form (P.11). Please quote Reference IVN/EVN/KEN/DDB/16/007. Late applications will not be considered.

Please remember to submit photocopy/scanned copies of all supporting documents. Documents submitted shall not be returned to the applicants. Due to the volume of applications only short listed candidates will be invited for interview. A test may also be administered.

External Candidates
 
Candidates should also complete a Personal History form (P.11) available on the following link - http://www.unon.org/docs/P11.docand attach it to their application for the position. 

Applications should be sent to postal address, P.O. Box 43801, 00100 or hand delivered to UNHCR Branch Office for Kenya, Lynwood House, Waiyaki Way (opposite Lions Place). Please quote Reference: IVN/EVN/KEN/DDB/16/007.

Candidates should also submit copies of academic Certificates from the relevant institutions.

Refugees – who cares? We Do.

Vacancy Notice No.: IVN/EVN/KEN/NBI/16/002
 
Title of Post: Driver
 
Grade: G2
 
Post Number: 10014313
 
Date of Issue: 15 January 2016
 
Location: Branch Office Nairobi
 
Closing Date: 28 January 2016 

Organizational Context (role of the position within the team, describing its leadership role, it’s external / internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable, exercise by the incumbent)
 
The Driver position in the Office normally falls under direct supervision of the Administrative Officer / Associate. 

The incumbent is responsible for up keep and maintenance of the assigned UNHCR vehicle(s) as per technical guidance and specifications established by the organisation. 

He/She is required to follow strict instructions and security guidance provided by the supervisor. 

While basic function of a Driver is to drive the official vehicles of UNHCR, he/she may be called upon to perform minor maintenance and repair of UNHCR vehicles.
 
The incumbent has regular contacts with staff within UNHCR office and with service providers outside UNHCR involving a limited exchange of information.

Accountability
 (key results that will be achieved)
  • Assigned UNHCR vehicles are properly maintained and equipped as per technical guidance and specifications established by the Organisation.
  • Local traffic rules and regulations are strictly observed.
  • Instructions and security guidance provided by the supervisor and security focal point are strictly followed by the Driver and the passengers during the journey.
Responsibility (process and functions undertaken to achieve results)
  • Drive UNHCR vehicles for the transport of authorized passengers and delivery and collection of mail, documents, UNHCR pouch and other items.
  • Meet official personnel at the airport and facilitate immigration and customs formalities as required.
  • Perform day-to-day maintenance of the assigned vehicles; check oil, water, battery, brakes, tires, etc. and ensure that the assigned UNHCR vehicles are road worthy and maintained up to the established security standards.
  • Perform minor repairs and arrange for other repairs and ensure that the vehicle is kept clean.
  • Ensure that the steps required by rules and regulations are taken in case of involvement in accident.
  • Log official trips, daily mileage, gas consumption, oil changes, greasing, etc.
  • Perform other related duties as required.
Authority (decisions made in executing responsibilities and to achieve results)
  • Drive the vehicle only when his/her safety or security is not at risk.
  • Ask the passenger about the destination of the journey and route.
  • Decline to drive passengers not authorized to be in a UNHCR vehicle.
Essential Minimum Qualifications and Experience
  • Completion of Primary Education or equivalent technical or commercial school.
  • Minimum 2 years of previous job experience relevant to the function.
  • Driving licence, knowledge of driving rules and regulations and skills in minor vehicle repair.
  • Good knowledge of English and local language.
(In offices where the working language is not English, excellent knowledge of working language of duty station and working knowledge of English.)

Desirable Qualifications & Competencies
  • Mechanical skills
Competencies:-
 
Values
  • Integrity
  • Professionalism
  • Respect For Diversity Core Competencies
Core Competencies
  • Accountability
  • Team Work & Collaboration
  • Communication
  • Commitment to Continuous Learning
  • Client & Results Orientation
  • Organizational Awareness
Relevant Cross Function Competencies As Selected By The Position Manager Will Apply.

Cross – Functional Competencies
  • Analytical Thinking
  • Innovation & Creativity
  • Technological Awareness
  • Negotiation & Conflict Resolution
  • Planning & Organizing
  • Policy Research & Development
  • Political Awareness
  • Stakeholder Management
  • Change Capability & Adaptability
Submission of Applications
 
This vacancy is open for qualified Kenyans ONLY. Female candidates are encouraged to apply.
 
Important
 
Staff members who wish to be considered for this position should send their application letter to: The Human Resources Section, Nairobi and attach Personal History Form (P.11). 

Please quote Reference IVN/EVN/KEN/NBI/16/002. Late applications will not be considered.

Please remember to submit photocopy / scanned copies of all supporting documents. Documents submitted shall not be returned to the applicants. Due to the volume of applications only short listed candidates will be invited for interview. A test may also be administered.

External Candidates
 
Candidates should also complete a Personal History form (P.11) available on the following link - http://www.unon.org/docs/P11.docand attach it to their application for the position. 

Applications should be sent to postal address, P.O. Box 43801, 00100 

or hand delivered to UNHCR Branch Office for Kenya, Lynwood House, Waiyaki Way (opposite Lions Place). Please quote Reference: IVN/EVN/KEN/NBI/16/002.

Candidates should also submit copies of academic Certificates from the relevant institutions.

Refugees – who cares? We Do.

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