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Office Assistant Job in Kenya

Vacancy: Office Assistant

Maryland Global Initiatives Corporation (MGIC) is an affiliate of University of Maryland, Baltimore (UMB). 

UMB has a Global Health Program which is delivered through the Maryland Global Initiatives Corporation (MGIC) and housed by various institutes among them the Institute of Human Virology (IHV). 

Since 2004, IHV has partnered with the governments of Kenya, Guyana, Haiti, Nigeria, Rwanda, Tanzania, Uganda and Zambia to address each country’s growing HIV and AIDS epidemics.  

The Institute has led efforts to build National Health Systems in each country via strategic international, national, and local collaborations through the design and implementation of unique education, training, and treatment programs addressing each country’s complex HIV/AIDS epidemics. 

In Kenya, UMB through the Institute of Human Virology started operations in 2004 under the AIDS Relief Project consortium funded by Presidential Emergency Plan for AIDS Relief (PEPFAR) through HRSA/CDC. 

This was the beginning of UMB’s work in Kenya which has seen implementation of 11 grants to-date.

MGIC seeks candidates for multiple positions for an anticipated $22,000, 000 health service delivery program that will support implementation and expansion of comprehensive HIV prevention, Care & Treatment programs; establish systems for quality assurance and improvement; and support strengthening of county and sub county systems for sustainable HIV service delivery.
“These positions are subject to project award and funding”
Office Assistant
The Office Assistance will report to the Administration and Logistics Officer and is responsible for office support, general administrative and clerical functions including efficient and professional managing of visitors, customers, telephone calls and messages as well as variety of clerical duties and information management. 

Duties & Responsibilities
  • Effective and efficient management of incoming and outgoing telephone calls/messages.
  • Receiving and recording parcels to facilitate communication.
  • Receiving and directing visitors to the respective officers/offices to maintain order.
  • Effective management of telephone calls to facilitate cost control.
  • Ensuring that the front office area is clean and tidy.
  • Ensuring that the telephone numbers and extensions are all working and report any faulty lines to the relevant department.
  • Ensuring timely opening and closing of the main office doors and safe custody of the keys.
  • Maintain electronic and hard copy filing system.
  • Open, sort and distribute incoming correspondence.
  • Diploma in any of the following disciplines; Human Resource Management, Secretarial Studies, Public Relations or equivalent qualifications from a recognized institution.
  • Proven work experience of at least one (1) year in a related field.
  • Kenya Certificate of Secondary Education (KCSE) grade ‘C’ plain and above.
  • Certificate in computer application skills from a recognized institution.
  • Good organizational and communication skills.
  • Accuracy / attention to detail.
  • Critical Thinking & Problem Solving.
How to Apply
If you meet the above mentioned qualifications, you are requested to send your cover letter and CV to by January 13, 2016. 

Candidates are requested to indicate the title of the position being applied on the subject line of the email. 

Only shortlisted candidate will be contacted.

Maryland Global Initiatives Corporation is an equal opportunity employer.

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