Admin Assistant, Assistant Accountant and Receptionist Jobs in Kenya

Administrative Assistant
Key Responsibilities

·                     Managing calendars, making travel, meeting and event arrangements.

·                     Compile travel and entertainment expense reports.

·                     Answer telephone enquiries from customers and attend to visitors.

·                     Assist other staff in the organization with their enquiries.

·                     Develop and maintain a filing system.

·                     Manage office supplies inventory.

·                     Other tasks as assigned.

Qualifications

·                     Must have a Diploma or Bachelors Degree.

·                     Work experience added advantage

·                     Collaborative nature, ability and drive to work independently.

·                     Ability to determine work priorities, make decisions and take appropriate actions.

·                     Ability to meet schedules and deadlines of the work area.

·                     Ability to communicate effectively.

·                     Presentable and stylish.

·                     Preferred age is 25-30 years.

Accountant Assistant / Clerk

Key Responsibilities

·                     Monthly analysis of VAT returns & ledgers balances.

·                     Performing month-end account closing activities and reconciliations.

·                     Support the Chief Accountant during reporting and consolidation process.

·                     Responding to any queries from MEA Region and group consolidation.

·                     Full support to East Africa financial reporting Accountant in budgeting etc.

·                     Ensure accuracy and integrity of trade to position for various commodities.

·                     Review accounts and costs before reporting and consolidation in magnitude.

·                     Aid in ensuring reliability and integrity of AX / magnitude reporting.

·                     Reporting cash flow forecast for all platforms for East Africa entities.

·                     Assist in preparation of budget and re-forecast and consolidation.

·                     Supporting and reporting bank balances/ liquidity position of EAF entities.

·  Working closely with auditors on any areas related to the reported financials.

·  Other duties as assigned.

Qualifications

·                     Must have 5 years experience in financial accounting.

·                     Must have a KATC Final or Diploma in Accounts

·                     An added advantage working in an audit firm.

·                     Must have experience in consolidations.

·                     Computer literate.

·                     Excellent written and spoken English.

Secretary / Receptionist

Key Responsibilities

·                     Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

·                     Quotation preparation and sending to the respective clients.

·                     Compose, type, and distribute meeting notes, routine correspondence, and reports.

·                     Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.

·                     Mail newsletters, promotional material, and other information.

·                     Maintain scheduling and event calendars.

·                     Make copies of correspondence and other printed material.

·                     Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.

·                     Schedule and confirm appointments for clients, customers, or supervisors.

·                     Set up and maintain paper and electronic filing systems for records, correspondence, and other material.

·                     Conduct searches to find needed information, using such sources as the Internet.

·                     Coordinate conferences and meetings.

·                     Learn to operate new office technologies as they are developed and implemented.

·                     Manage projects, and contribute to committee and team work.

·                     Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.

·                     Provide services to customers, such as order placement and account information.

·                     Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing and other applications.

·                     Maintain financial records and make basic math computations quickly and accurately

·                     Performs other duties assigned.

Qualifications

·                     Maintain a high level of confidentiality.

·                     Communicate clearly and concisely in both written and oral form.

·                     Must be computer literate.

·                     Good clerical and mathematical skills.

·                     Ability to work under minimum supervision.

·                     Good written and spoken English.

·                     Possess good analytical skills.

Applications should be made to 2016careerskenya@gmail.com, please attach your cv copy of certificates and expected remuneration latest by 25th January 2016.

Canvassing will lead to automatic disqualification