Job Title: Front Office Assistant
Industry: Health Industry
Location: Nairobi
Salary: 25K
Responsibilities:
- Managing front office or reception area.
- Managing incoming correspondences- calls,
letters and emails.
- Offer delighting customer service to clients
and staff.
- Attend to walk in clients and direct them to
specific office for assistance.
- Act as a first point of contact by
representing the company in a positive manner.
- Assist manager with scheduling appointments
and events.
- Take and record minutes of meetings.
- Process expenses and generate and manage
correspondence.
- Screen telephones and direct calls to
appropriate staff members.
- Analyze important data and create reports for
the benefit of manager’s review.
- Maintain inventory of office supplies and
equipment.
- Expedite procurement of office supplies.
- Manage both paper and electronic filing
systems.
Eligibility
- University Degree/ Diploma.
- Professional Business Training.
- Minimum of 2 years work experience in a
customer service role.
- Experience in a Hospital Environment would be
an added advantage.
- Excellent customer relations; as dealing with
customers is core to this role.
- Proficient communicator at all levels both
verbal and written.
- Must be a self-starter and able to juggle
multiple tasks at the same time.
- Must be willing to work for long hours.
- Extensive excel and software skills are
required, as well as internet research abilities.
If you are a motivated and energetic
individual who takes initiative, enjoys finding solutions to varying
challenges, is detail-oriented and takes extreme pride in their work, kindly
send in your application to hr@kaziniafrica.org and indicate “FRONT OFFICE
ASSISTANT” in the subject line by Tuesday 11th August, 2015.