Position: Receptionist / Administrative Assistant
Reports To: Administrator
Position Summary: The Receptionist / Administrative Assistant will
attend to the day-to-day activities of a reception service in addition to
providing general administration duties to ensure the smooth operation of the
organization and present a professional image of HCC.
The incumbent will be responsible for
the following:
- Receives visitors and ensures respective staff
is promptly advised of the arrival of the visitors.
- Ensure visitors are directed to the correct
office.
- Receives telephone calls promptly, screens and
forwards calls appropriately.
- Provide callers with directions to the
premises.
- Record and promptly communicate messages to
respective staff.
- Maintains the incoming and outgoing mail
register for deliveries and postage by receiving and recording mail and
ensuring incoming mail is distributed promptly and outgoing mail is
dispatched promptly.
- Provides general administrative support to the
Directors.
- Maintains staff movement diary and meetings
room diaries.
- Maintain a clean and tidy Reception
area.
- Coordinates replenishing of beverages and
ensure beverages for meetings are organized and served promptly.
Education and Experience
- Certificate, Diploma or Degree preferably in
Administration
- Proficiency in MS Office Suite
- Minimum of 2 years experience in a similar
role, persons with customer service experience in the service industry
will have an added advantage.
Key Competencies and Attributes: Clear
neutral accent Excellent professional telephone skills Ability to typing at
least 25 wpm Exceptional customer service skills Ability to maintain
confidentiality of Company information Maintains a professional personal
presentation in keeping with the professional image
NB: If you have what it takes to manage the above, please apply and send in your recent full length photo.
Only applications with a photo will
be considered.
All applications to be sent through kenyaoperations@gmail.com clearly outlining the position on the subject line.
All applications should reach us by
13th Aug 2015