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Receptionist / Administrative Assistant Job in Kenya

Position: Receptionist / Administrative Assistant
Reports To: Administrator
Position Summary: The Receptionist / Administrative Assistant will attend to the day-to-day activities of a reception service in addition to providing general administration duties to ensure the smooth operation of the organization and present a professional image of HCC.
Duties and Responsibilities:

The incumbent will be responsible for the following: 
  • Receives visitors and ensures respective staff is promptly advised of the arrival of the visitors. 
  • Ensure visitors are directed to the correct office. 
  • Receives telephone calls promptly, screens and forwards calls appropriately. 
  • Provide callers with directions to the premises. 
  • Record and promptly communicate messages to respective staff. 
  • Maintains the incoming and outgoing mail register for deliveries and postage by receiving and recording mail and ensuring incoming mail is distributed promptly and outgoing mail is dispatched promptly. 
  • Provides general administrative support to the Directors. 
  • Maintains staff movement diary and meetings room diaries. 
  • Maintain a clean and tidy Reception area. 
  • Coordinates replenishing of beverages and ensure beverages for meetings are organized and served promptly.
Education and Experience 
  • Certificate, Diploma or Degree preferably in Administration 
  • Proficiency in MS Office Suite
  • Minimum of 2 years experience in a similar role, persons with customer service experience in the service industry will have an added advantage.
Key Competencies and Attributes: Clear neutral accent Excellent professional telephone skills Ability to typing at least 25 wpm Exceptional customer service skills Ability to maintain confidentiality of Company information Maintains a professional personal presentation in keeping with the professional image

NB: If you have what it takes to manage the above, please apply and send in your recent full length photo. 

Only applications with a photo will be considered.

All applications to be sent through clearly outlining the position on the subject line. 

All applications should reach us by 13th Aug 2015

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