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Executive Personal Assistant Job in Nairobi

Our Client, The Kenya Bankers Association, recognizing the central role of the banking industry in the payment system, established the Integrating Payment Systems (IPS) project in 2012 to address the challenge of creating a more integrated retail payment system in Kenya. 

Provisionally named the Kenya Interbank Transaction Switch (KITS), this is a system envisioned to provide the banking industry with a platform to significantly improve the sharing of payment system infrastructure, provide a seamless inter-bank settlement mechanism thereby managing settlement and liquidity risks. 

The Association has settled on a technology solution provider and embarked on its implementation. 

They are now inviting applications for dynamic professionals to fill in the following position in their Nairobi office:

Executive Personal Assistant

Reporting to the Chief Executive Officer, this is a position responsible for providing high level administrative and operating support to the Executive to manage workload and activities.

Principal Accountabilities:
  • Screening and managing all incoming calls and emails and handling business correspondences
  • Completing other office administrative duties
  • Organizing logistics for face – to – face and conference call meetings
  • Communicating to team or project members all relevant details regarding meetings
  • Coordinating the development of meeting agendas and assisting with setting up sub – committee meetings and calls
  • Organizing a minute – taker for meetings and maintaining Virtual Boardroom documents
  • Maintaining product and project calendar
  • Providing a variety of information to assist workflow throughout the organization
  • Supervising support staff and Maintaining office supplies
Qualifications, Experience and Knowledge
  • Degree in Management/Business
  • At least 5 years’ relevant experience for a large and busy organization. 
  • Experience in a financial institution is an added advantage.
  • Basic knowledge in human resource management, logistics, accounting, and procurement
  • Proficient in ICT
  • Proven experience in customer service
  • Strong business writing and presentation skills
  • Excellent communicator who is politically savvy and a team player
Interested candidates are requested to forward their updated CVs to stating their current and expected remuneration, daytime telephone contacts and addresses of three referees. 

Only shortlisted candidates will be contacted.

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