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Team Assistant Job in Nairobi, Kenya - World Bank

The World Bank Group

Vacancy:
 Team Assistant
 
2 Years Term Appointment
 
Location: Nairobi, Kenya
 
The World Bank Group’s Cross Cutting Solutions Area - Fragility, Conflict and Violence Group (FCVG) is looking for a Team Assistant with excellent administrative, organizational and interpersonal skills. 

The Team Assistant will be a member of the FCVG staff recruited locally and based in Nairobi, Kenya. 

The incumbent has dual reporting to Task Team Leaders in the FCVG Team and to the Program Assistant based in the office of the Manager, Fragility, Conflict and Violence Group in Nairobi, Kenya.

The key tasks and responsibilities will include but not limited to the following:
  • Provide and carry out the full range office support work in a very demanding international work environment and working proactively with the team in planning and ensuring unit calendars, travel, meetings, etc. are efficiently coordinated;
  • Operate with efficiency and responsiveness, anticipating needs and finding solutions including prioritizing effectively with sensitivity to deadlines;
  • Co-ordinate with service units, and liaise frequently with team members both in Washington and in the Country Office; as well as external counterparts and may also be assigned responsibility for the unit’s administrative functions and assist FCVG - Nairobi and the DC based staff on mission;
  • Assist in the organization and coordination of all manner of events related to FCVG activities such as workshops, trainings, meetings, including side events as requited;
  • Co-ordinate time management and schedules, taking current and future priorities into account, anticipate and monitor changes, and communicate the information;
  • Produce complex texts, reports, presentations, charts, graphs according to standard Bank formats and distribution including drafting correspondence and proofreading materials;
  • Track assigned tasks, project steps, timetables using modern office management technologies, coordinate with relevant staff, provide assistance and/or information on project-related matters and ensure proper dissemination of documentation;
  • Maintain and update contact lists, the filing system, program or unit files (both paper and electronically) and ensure the general efficient functioning of the assigned team.
Selection Criteria
 
The successful candidate should hold preferably a Bachelor’s degree or other relevant qualification; with at least 3 years of direct relevant experience in a large International Service or Private Sector Organization; proficient in verbal and written English (and preferably French) and effective time management and organizational skills.

Applications:

For the full position description and complete selection criteria and required competencies, qualified candidates are requested to submit an on-line application at
 www.worldbank.org/careers. Click on > Current job openings > job# 150986. 

The World Bank is committed to achieving diversity of gender, nationality, culture and educational background. Individuals with disabilities are encouraged to apply. 

Only short-listed candidates will be contacted. 


The closing date is June 08, 2015.

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