Secretary / Receptionist Job in Nairobi, Kenya

Job Title: Secretary / Receptionist

A large automotive parts distributor located on Kirinyaga Road is looking for a friendly and knowledgeable secretary. It is a challenging role being the conduit of communication in a busy environment.

  • Performs secretarial tasks including but not limited to producing letters, reports, memorandums, etc. via the computer; makes photocopies, files, distributes mail, taking minutes etc.
  • Communicates in a positive and effective manner with staff, co-workers, customers and visitors
  • Answers telephone communications from customers, suppliers etc. in a courteous and professional manner, takes messages
  • Works in tandem with the warehouse and sales team, receiving and forwarding calls, requests, quotes, LPOs etc.
  • Perform other work related tasks as required
  • Receives and welcomes Visitors
  • Booking and confirms appointments for the MD and other managers
  • A Diploma in a relevant field from a good institution and 3+ years’ experience in a similar position
  • Advanced Knowledge in MS Excel, Word, Visio, Outlook, PowerPoint, Access and Adobe products
  • Excellent writing skills and command of the English language
  • Fast, efficient and accurate in all correspondence with customers, suppliers etc.
  • Any prior knowledge of the automotive industry and government/private tenders will also be useful
  • Knowledge of social media (including Facebook, twitter etc), Google Adwords, Mailchimp, SEO & SEM is a big plus
  • Must have worked in a busy office environment
Kindly email you CV with a cover letter in the body to 

Applications without a relevant cover letter will be rejected.