CHF International is an international
development organization whose mission is to be a catalyst for long-lasting
positive change in low- and moderate-income communities around the world,
helping them improve their social, economic, and environmental
conditions.
Job Title: Director of Finance and Human Resources
Department: Finance
Reports To: Country
Director
Location: Nairobi Kenya
Job Summary: The
Director of Finance and Administration has overall responsibility for all
finance, grants management, human resources and administrative aspects of CHF’s
activities in Kenya as well as to provide support to all programs run out of
the Kenya, Tanzania and Malawi offices.
The
DFHR reports directly to the Country Director. Director of Finance and HR
(DFHR) shares responsibility with the Country for protecting the assets under
CHF’s care, safe guarding CHF’s reputation for ethical conduct and fiscal
transparency.
Although reporting to the Country
Director DFHR is CHF’s main compliance officer in the organization and as such
bears a fiduciary responsibility to CHF International which exceeds the normal
reporting responsibilities to one’s immediate supervisor.
Essential Duties and Responsibilities
- Provide financial management of all current
and prospective programs operated by CHF Kenya.
- Ensure timely, quality and accurate financial
reports and practices, including ensuring all reports are submitted to
donors and CHF HQ on time.
- Oversee maintenance of filing systems to
ensure adequate documentation of sub awards and all financial and human
resource processes.
- Monitor expenditures to ensure that program
funds are utilized appropriately and within the budgets.
- Ensure proper financial controls are in place,
appropriate and functional and are regularly reviewed.
- Prepare, monitor and analyze budgets including
profit and loss statements; prepare financial reports and make
recommendations to the CD and/or Program Director on budget expenditures
and cash flows.
- Verify procurement procedures; providing
support to the Operations Department on procurement, logistics and
services contracts.
- Obtain approvals from donor and HQ for all
procurements and sub-grants which require restricted funds or approvals.
- Ensure optimum monitoring of all sub grants;
guiding finance, grants, and program staff to address any financial
mismanagement problems identified.
- Provide technical assistance and support to
sub-grantees and partner organizations as needed and as per the program
guidelines including organizing finance and administration training,
capacity building and close follow-up of partners.
- Maintain updated information regarding U.S.
Government grants, other donor and CHF HQ reporting requirements and
financial restrictions.
- Oversee annual financial audits of CHF Kenya
programs as well as ensuring that sub grantees comply with all audit and
financial review requirements.
- Assist in program development and proposal
preparation as needed.
- Uphold and enforce CHF policies and
procedures.
- Manage and mentor Finance department staff.
- Adhere to and incorporate into day-to-day
operations the CHF Kenya office Standards of Professionalism.
- Maintain strict confidentiality of all
privileged information regarding both human resources and fiscal matters.
Human Resources Management
- Periodic review of the Employee Handbook and
ensuring optimum understanding of the Employee Handbook by all staff as
required.
- Provide oversight of administration and HR
management support including such tasks as timesheet tracking/monitoring;
ensuring competitive salary and benefits for local hires;
oversee/administer salary disbursements, manage employee benefits and
annual staff evaluation process; assist in the hiring process, setting
salaries and signing of local hire and consultant contracts.
- Provide oversight over the HR time management
systems ensuring that time management procedures are followed by all
staff.
- Provide oversight over the Human Resource
remuneration systems and that salary and employee benefits are well
managed and conform to government and CHF human resource policies and
procedures.
- Ensure that Staff Recruitment and Evaluation
systems are compliant with CHF guidelines and that an adequate and
appropriate staff force is recruited, motivated, retained, evaluated and
managed.
The duties listed above are not
inclusive of all the duties of the position at CHF International.
CHF International reserves the right
to change and update position descriptions at any time.
Education and/or Experience Qualifications
- Masters Degree in Finance, Business
Administration or related field. Certified Public Accountant of Kenya.
- Certificate or diploma in Human Resource
Management / Kenyan Labour Laws preferred.
- 8 + years of experience in financial
management and accounting.
- Minimum of 6 years’ experience working with US
Government donors
- At least 5 years of progressively responsible
supervisory experience in finance and strong organizational and leadership
skills
- Advanced experience in sub-award management
- Advanced knowledge and experience with USG
rules & regulations
- Previous experience with managing Human
Resources a plus
- Previous experience with multi-country programs
a plus
- Previous experience working in other Africa
countries in a similar position a plus
- Advanced knowledge of computerized accounting,
demonstrated organizational skills, and strong track record in meeting
deliverables (ACCPAC, SUN, QuickBooks)
- Advanced working knowledge of MS Word and
Excel computer programs
- Advanced interpersonal communication skills,
relationship building and organization skills;
- A person of known integrity
- Strong management, communication, mentoring
and teambuilding skills.
- Ability to multitask and prioritize work.
- Demonstrated ability to work constructively in
a team;
- Ability to negotiate solutions to problems;
- Ability to interact clearly and effectively
with donors and other organizations--high level of cultural awareness and
sensitivity.
Language Skills
- Excellent written and spoken English.
- Effective use of written and spoken Kiswahili.
- Must be able to read and interpret documents,
and communicate with others as necessary to perform job duties
effectively.
Working Conditions
- Able to sit at a computer and operate a
keyboard, for extended periods of time.
- Able to travel both in Kenya and out of the
country
How to Apply
Application letters with detailed CV should be sent to vacancies@chfkenya.org with the title of the position being applied for.
Application letters with detailed CV should be sent to vacancies@chfkenya.org with the title of the position being applied for.
The deadline for applications is February 27, 2015.
Only short listed firms/candidates will be contacted.
CHF is an equal opportunity employer.