Nairobi Waldorf School
Job Title: Finance Coordinator
Reporting to: School Administrator, Nairobi Waldorf Schools
Background: The Nairobi Waldorf School – - was founded in
1992. What our school has to offer through Waldorf education is as relevant as
ever, with the increasing demand of modern life and its related social,
political and economic issues, all of which require creative solutions. Reporting to: School Administrator, Nairobi Waldorf Schools
Our school has established a nurturing and growing community,
which shares the simple vision of raising our children holistically in true
consciousness and love, with the goal of enabling them to contribute towards
establishing a more peaceful and sustainable Kenya and Global community.
We are among Africa’s
oldest Waldorf schools and with the support and commitment of our highly
qualified Teachers, the generosity and guidance of our Mentors, the faith of
our Parents, and strength and commitment of present and former Board of
Trustees we have grown steadily in spite of numerous challenges.
We are offering Kenya a unique opportunity to nurture capable,
competent and happy human beings. As of January 2015, our school is proud to
welcome 205 children on 2 sites in Nairobi: Kileleshwa and Karen.
Job Summary: The Finance Coordinator is responsible for the overall financial and resources management of the Trust’s Schools, Nairobi Waldorf School and Waldorf Kindergarten Kileleshwa.
Job Summary: The Finance Coordinator is responsible for the overall financial and resources management of the Trust’s Schools, Nairobi Waldorf School and Waldorf Kindergarten Kileleshwa.
He/She is expected to provide strategic leadership in coaching,
mentoring and training non finance staff on resource and financial management
procedures, so as to create a strong accountability ethic among all
staff.
He/She is responsible for the design, set up and implementation
of sound systems, procedures and policies for human resource, administration
and financial management.
Roles and Responsibilities
The following skills are necessary:
Roles and Responsibilities
The following skills are necessary:
- Maintaining
accurate and up to date books of accounts for the Trust's operations
including monthly reconciliation of balance sheet accounts
- Providing
leadership in the Trust’s budgeting and planning processes
- Implementing,
updating and strengthening the Trust’s accounting, financial management
and administrative procedures
- Managing
of the Trust’s moveable and immovable assets including ensuring that the
Fixed Assets register is kept up to date
- Managing
all issues relating to finance that include payment of suppliers and
vendors, staff entitlements, statutory requirements and all the recurrent
running costs of the Trust
- Ensuring
the Trust’s compliance with relevant statutory requirements
- Preparation
of journal entries and performing entry into the Trust's accounting system
- Maintenance
of accurate and up to date records of school bus trips and respective
mileage for payment
- Maintenance
and updating of Insurance records for pupils accident cover, employees
WIBA and health insurance and timely submission of premiums for the same.
- School
SACCO fund management
- Preparation
of monthly financial statements, budgets and financial forecasts under
strict deadlines and ensuring accuracy and completeness of all
transactions, account schedules and general ledger balances
- Carrying
out monthly debtors, creditors, cash and bank reconciliations
- Leading
the process of preparation for and coordination of the annual audit
- Providing
constant leadership and coaching to all staff in implementing and
maintaining financial controls and procedures
- Provide
the Board with thorough financial analysis and financial scenarios with a
view to securing the organizational sustainability of the School
- Regular
audit of the financial performance of the School
- Any
other duties that may arise in the finance and administration department
Key Expected Results:
- Finance
and Accounting Policies and Procedures manual designed, submitted to the
Board for approval and all procedures therein complied with on a ongoing
basis.
- Accurate
master data maintained in Quick Books online for all staff, students,
parents and suppliers.
- Timely
entry of accounting transactions including supplier invoices into Quick
Books online with all supporting documentation scanned and properly filed.
- Settlement
of properly supported supplier invoices
- Issuance
of school fee invoices and follow up with parents for securing timely
payments.
- Preparation
of monthly trial balance, balance sheet and year to date income statement
(cash basis) with reconciliation schedules prepared for balance sheet
accounts
- Monthly
variance analysis against the forecasted budget
- Monthly
Management report prepared and circulated to the Board of Trustees
- Lead
and support the annual auditing process by providing the auditors with the
required documents and information
- Preparation
of an annual budget and cash flow forecast
- Recalibration
of the annual budget and cash flow forecast
Knowledge, Skills and Personal Characteristics
- Knowledge
of accounting principles, and fund accounting terminology
- Verbal
and written communication skills
- Interpersonal/human
relations skills
- Proficiency
in Word office in particular Excel
- Masters
Online QuickBooks accounting software
- Analytical
skills for problem identification and resolution
- Customer
service skills
- Ability
to compile data and prepare financial reports
- Ability
to maintain confidentiality
- High
level of integrity
Submitting your Application
All interested candidates must submit a CV (with references) and cover letter to admin@nairobiwaldorfschool.ac.ke with the email subject ‘Application for Finance Coordinator, before 10 February 2015.
All interested candidates must submit a CV (with references) and cover letter to admin@nairobiwaldorfschool.ac.ke with the email subject ‘Application for Finance Coordinator, before 10 February 2015.
Website: www.nairobiwaldorfschool.ac.ke
