Job Title: Senior Payroll Officer - Juba,
South Sudan
Applications are hereby invited from qualified persons to fill
the position mentioned above, based in Juba, with travel to field locations
within South Sudan.
- Manage
and process monthly Medair Payroll for all National Staff using predefined
payroll software.
- Request,
receive, review, and correctly input all payroll information by
coordinating with field sites and HR.
- Train
officers at field level on internal payroll structures and management.
- Reconcile
payroll documents every month, and timely address all payroll related
questions and concerns.
- Cross
train with the Senior Finance Officer and all Medair Finance Officers in
South Sudan to provide training and development, and to provide cover and
support when needed.
- Manage
day to day accounting functions such as payments and cash transfers
including regular cash verification and reconciling it with the related
Expense Sheets, defining and managing financial needs and resources to
ensure sufficient cash-flow and accountability of the project during its
whole life span.
- Ensure
all financial internal controls are in place in adherence to the Medair
Financial Accounting Procedures (FAP) and other relevant Medair
guidelines.
- Develop
and maintain a transparent, honest and supportive communication structure
with the office staff and the field sites regarding finance and payroll,
so as to ensure staff and teams are informed of relevant financial and
payroll activities, etc.
- Manage
and follow up on outstanding cash advances given.
- Assist
during internal and/or external, donor and/or project audits.
Other Support Functions
- Meet
the financially related administrative requirements placed by Medair,
donors, the local government suppliers/contractors, or other actors, in
order to allow Medair’s programme to function smoothly, effectively and
with integrity.
- In
coordination with Logistics Department review log-packs related to
purchases.
- Train
other staff in sound finance procedures where necessary or when requested.
- Scan
and review for correctness and completeness, all financial transactions on
a monthly basis before sending them
- Other
administrative duties that arise as Medair grows and changes.
Experience and Competencies
- Degree
in Accounting, Finance or relevant field
- 2
years NGO experience and 2 years experience in a similar field of payroll
management and financial administration
- Extensive
experience in Microsoft Office programmes, particularly Excel
- Good
interpersonal skills, team player and highly adaptive in different
cultures
- Strong
skills in communication, problem solving and attention to detail
- Fluent
in spoken and written English language
Applications to be sent to: jobs-sds@southsudan.medair.org
Clearly indicate the position being applied for on the subject line
Only short-listed candidates will be contacted
Closing date for receiving applications is 29th January 2015 at 3.00pm
