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Accounts Assistant Job in Kenya

Anglican Development Services - Mt Kenya (ADS-MK) a Christian development organization with strong local and international linkages wishes to recruit a self motivated and performance driven individual for the following open vacancy:

Accounts Assistant

Location: Nyeri

Job Summary:
 Under the supervision of the Regional / Senior Accountant, the Accounts Assistant will support the Finance data processing by the preparation of documents of original entry, initial date entry and management of the document filling process.

Main Responsibilities and Tasks

  • Prepare invoices for payment, obtaining approvals and budget codes from relevant budget holders.
  • Maintain filing systems for accounting documents and vouchers
  • Process and account for travel advances and related expense claims.
  • Assist in processing field financial reports and produce relevant reconciliations.
  • Perform bank reconciliations for head office accounts and analyze and also prepare monthly review of bank reconciliations of field accounts.
  • Prepare and process journal, and enter into the sun/quick books system
  • Ensure proper files, both hard and soft copies, are maintained to support all transactions processed.
  • Undertake any other tasks which may be assigned by the Regional Development Coordinator.
  • Assist in filing and verification of completeness of the documentation on the donor’s files, preparation of checklists and verifications for the ADS-MK Projects.
  • Assist in preparation of the year-end audit schedules for the field accounts.
  • Assist in archiving financial files.
  • Reconciliation of the office accounts
Supervision and Collaboration

The Accounts Assistant is under the direct supervision of the Regional/Senior Accountant. 

He/She works closely with other colleagues in the Programmes Operations & Development and the M/E Officer.

Qualification and Experience
  • Bachelor’s Degree in Commerce, Financial Management/Business Administration or related.
  • Professional qualification: Certified Public Accountants (CPA), Association of Chartered Certified
  • Accountants (ACCA) or equivalent; Part qualification will also be considered.
  • At least 2 year general accounting experience preferably within the Non-Governmental Organization’s (NGO) sector;
  • Computer literacy: Knowledge of Excel spreadsheet is essential. Being Conversant with the Quick books accounting system or other relevant accounting systems will be an added advantage.
Required Competencies
  • Attention to details
  • Ability to plan and execute tasks with minimal supervision
  • High level conception and analytical capacity;
  • Ability to work in a team and judgment on when to brief supervisors and other stakeholders;
  • Good interpersonal skills: team player;
  • Good problem solving skills;
How to Apply

Qualified and interested candidates send a detailed updated CV (indicating expected salary), a reference letter from his/her priest, copies of relevant certificates and contacts of three referees specifying the position applied for in the subject line to the undersigned by COB January 16th, 2015:

The Regional Development Coordinator
P. O. Box 2376-10140 

Nyeri, Kenya


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