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Admin Assistant Job in Kenya

Neo Marketing, a leading below-the-line marketing agency, with over five years’ experience in delivering brand experiences is recruiting for an Admin Assistant (AA).
 
Job Profile: The Administrative Assistant reports to the HR & Admin Manager and is responsible for providing administrative and clerical services. Providing these services in an effective and efficient manner will ensure that the organizations operations are maintained in an effective and efficient manner.

Job Responsibilities
 

Bookkeeping
  • Monitoring and recording expenditures by creating spreadsheets to track the organizations expenditure on petty cash and reporting it to the Operations Director.
Planning and Scheduling
  • Plan events like board meetings and luncheons with the help and advice of the HR & Admin Manager.
  • Schedule appointments and preparing presentation materials.
Communication
  • Compose correspondence/reports for own or EDs signature
  • Arrange essential mail in priority action order for the ED
  • Check deadlines on incoming requests and put preliminary work in play
  • Process replies on own initiative or from the EDs’ dictation or notes
  • Research, draft or abstract reports
Confidentiality
  • Perform to earn the ED’s full confidence
  • Assure discreet handling of all business
Visitors
  • Screen to control interruptions
  • Provide back-up data as needed
  • Arrange amenities as needed
  • Schedule visits away from boss’s area to protect priority/private tasks
Travel
  • Arrange travel through internal or outside agents (pre - qualified agent)
  • Arrange travel cash in advance
  • Prepare itinerary, trip file and supplies
  • Prepare expense report tools for boss
  • Complete expense reports after trip
Data Management
  • Improve/tighten storage/retrieval systems
  • Update and manage index

eMail: hr@neomarketing.co.ke

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