Action Africa Help International
(AAH-I) is an African-led, regional organisation, working in East and Southern
Africa to improve the quality of life in livelihood challenged communities.
AAH-I has country programmes in Kenya, Somalia, South Sudan, Uganda, and
Zambia.
More recently, it has expanded its
activities to work with other marginalised communities, including pastoralist
communities and communities in urban slums.
With the current growth in AAH-I and
to facilitate the implementation of our 2014-2018 strategy, we wish to recruit
for the following positions in January 2015:
Job Title: Executive Assistant
Reports to: Executive Director, AAH-I
Staff reporting to this post: None
Liaises with: Country Directors, Finance & Administration
Director, Program Director, Communication Manager, Partnership Manager, HR
manager, Internal Auditor.
Duty Station: AAH-I
Nairobi
Job Summary: We are looking for an exceptional mid-career
Executive Assistant. The purpose of this position is to provide executive
support to the AAH-I Executive Director and the leadership team in interactions
with internal and external audiences.
This includes managing the day-to-day
operations of the Executive Director’s office in an efficient and effective
manner.
Core Responsibilities:
Core Responsibilities:
- Organizing and maintaining the Executive
Director’s diary and making appointments;
- Prioritizing emails and incoming papers/correspondence
and if necessary determine appropriate delegation/action;
- Coordination, organization and facilitation of
Board meetings and other stakeholders;
- Writing Board meeting minutes and following up
on action points arising therefrom;
- Writing minutes of AAH-I’ Senior Management
Team meetings;
- Carrying out research and presenting findings
for the Executive Director upon his/her request;
- Producing documents, briefing papers, reports
and presentations;
- Monitoring and follow-up of processes,
projects and activities related to work packages assigned to the Executive
Director;
- Preparation of Executive Director’s travel and
accommodation arrangements;
- Preparation of Executive Director’s travel
expense reports;
- Filing of paper and electronic documents;
- Delegating work to others in the manager’s
absence as directed by the ED;
- Carrying out specific projects as requested by
the Executive Director;
- Ensuring presentation of timely internal
office reporting to the Executive Director;
- Provide support to members of AAH-I as
required.
- In addition to the responsibilities outlined
in section III above, the Executive Assistant will upon instruction by the
Executive Director perform ad hoc activities which are either by their
nature related to his / her normal duties or evolve from operational
requirements.
Professional Qualifications:
- Degree in Business, Administration or
Management;
- 5 years of proven work experience in a similar
position in a fast paced, demanding environment.
Skills and Competencies:
- The ideal candidate should combine a unique
blend of exceptional organizational, analytical, communication and
interpersonal skills.
- They should possess an energetic disposition
along with the ability to prioritize multiple tasks and take initiative
regularly.
- They should be rigorous, pragmatic and
on-the-ground solution focused with the necessary academic acumen for the
required follow-through work.
- Discretion, confidentiality and diplomacy;
- Excellent written and oral communication in
English
- Ability to communicate effectively at various
levels within the organization.
- Strong organizational skills; ability to
prioritize work and meet deadlines;
- Excellent interpersonal skills;
- Ability to integrate into a multi-cultural
environment;
- Display sound judgment;
- Ability to work with minimal direction, take
initiative;
- Ability to accomplish multiple tasks and
prioritize work; efficient;
- Very good computer application and
presentation development skills, including experience with Outlook, MS
Word, PowerPoint and Excel;
Personal Attributes:
- Detail-oriented, proactive professional and
problem solver;
- Mature, dependable self-starter who follows
through on tasks;
- Cheerful team player, comfortable in an
international, multi-cultural, and ever-changing environment.
- Ability to work strategically and
cooperatively in a team environment with all levels of professional,
technical and administrative staff
- Sound judgment, maturity, and sense of urgency
with the ability to be decisive and thoughtful
- Highly credible, collaborative, professional
and resourceful style
- Extremely trustworthy with the ability to
handle confidential matters and sensitive information
- Executive presence, demonstrating comfort
speaking internally/externally on behalf of the ED
- Smart, strategic, diplomatic and proactive;
working in a fast-paced, high-performance culture
- Exceptional attention to detail and high
quality deliverable outputs
- Exceptional organisation skills with good time
management and resourcefulness
- Ability to multi-task in a fast paced environment
and to remain graceful under pressure
- Excellent interpersonal skills and a high
degree of professionalism
- Excellent problem solving and analytical
ability in cross-functional multi-cultural environment
- Exceptional written communication skills and
with experience in writing compelling messages to external stakeholders;
enthusiasm to communicate clearly, confidently, and precisely
- A start-up personality; entrepreneurial,
ambitious, independent, systematic attention to detail, structured
thinker, goal-oriented, flexible and able to deal well with setbacks;
Application Instructions
Interested candidates should email
application letters and CVs (with 3 referees) addressed to
recruitke@actionafricahelp.org to be received by Monday, 5th January, 2015 at
5:00 pm.
The email Subject Line must show the
job title of the position applied for.
AAH-I is an equal-opportunity
employer.
Only those selected for the
interviews will be contacted.
