Vacancy: HR / Office Manager - Nairobi
Our client is a
multi-award‐winning and multi‐media communications project that
is inspiring and motivating millions of young Kenyans to take action to improve their
lives and engage with urgent practical issues that shape their future.
We are looking for an
exceptional individual with proven human resource management experience to join
and support the dynamic team in Kenya in the role of HR/Office Manager.
Duties and Responsibilities
Duties and Responsibilities
I. Human Resource
Management
- Manage
and drive the key pillars of HR in close coordination with the WTS COO:
- Recruitment
& Induction;
- Job
Roles & Organizational Structure;
- Remuneration
& Reward;
- Performance
Management;
- Training,
Development & Motivation;
- Administrative
HRM: Contract, Insurance, SACCO & Leave Management
- Be the
direct contact person internal and externally on all matters H.R on behalf
of WTS, in consultation with WTS Chief Operations Officer
- Be the
HR business partner for WTS Head of Departments
- Drive
the continual documentation and updating of all WTS HR processes including
required Data forms etc
II. Office Administration
- Take
overall ownership of the smooth running of the WTS office
- Procurement;
assist in performing, monitoring and control of the procurement process in
liaison with Finance department; maintaining supplies record, re-order
levels coordination deliveries and liaising with finance Department on
payment matters.
- Insurance;
Identifying and negotiating for relevant insurance covers; managing
renewal of all insurance covers including processing of claims where
necessary and premiums due; ensuring that all WTS assets are insured;
being key liaison with the insurance agency
- Contract
management; negotiating, drafting, maintaining and monitoring all
supplier/service provider contracts
- Coordination
and liaison with relevant service providers to ensure smooth running of
office including internet, utilities etc
- Ensure
organization and maintenance of office records in both paper and
electronic format;
- Oversee
distribution incoming and outgoing correspondence / deliveries
- Oversee
the maintenance of communal office facilities and equipment
- Manage
all office vehicle records, transport and messenger services including
preparing monthly analysis of trips and costs and advising on efficiencies
to be made
- Supervise
the office assistant, driver/administrative assistant and other support
staff.
III. Meeting & Event Management
- Coordinate
all company internal and external events, meetings, seminars, workshops
and other events including travel and accommodation arrangements for the
CEO, board members and staff as required.
- Manage
all transport and logistics with support from Administrative Assistant;
all staff travel; book and issue staff with taxi vouchers, tickets for
flights, hotel accommodation vouchers, prompt processing of visa to
facilitate staff travel and effective monitoring of Travel expenditure
Minimum Requirements
- Minimum
of Bachelor’s Degree in social sciences (Human resource management,
Sociology or equivalent) or business administration
- Additional
professional courses in Human Resource Management are an added advantage
- Minimum
of 4 years’ experience in a human resource management role
- Ability
to manage the ‘technical aspects of the position as outlined in the key
responsibilities
- Computer
literate, highly proficient in Microsoft Office, particularly Word and
Excel as well as an aptitude to learn other in-house programs
- Ability
to develop productive working and interpersonal relationships, including
team, negotiation and conflict handling skills.
- Demonstrated
drive, proactivity and integrity
- Ability
to communicate effectively (Oral and written skill)
- Ability
to adapt to change
- A high
level of attention to fine detail
- Ability
and commitment to working in a team environment
- An
exceptional innovative solution oriented colleagues
- Proven
experience and versatility in coordinating multiple assignment and
demanding schedules.
- An
ability to work quickly and effectively under pressure and to tight
deadlines
- An
ability to motivate others to deliver on their roles
- Excellent
organizational skills and ability to work independently
Salary Budget: Ksh. 100,000 – 150,000
Basic
How to Apply:
How to Apply:
If you are interested
in the position and have the skills and talents our client is looking for, we
would like to hear from you.
Please send a copy of
your updated resume, salary and benefits to info@dorbe-leit.co.ke with the job
title HR / OFFICE MANAGER as the subject before close of business 10th Oct,
2014.
Only successful
candidates will be contacted.