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NGO Jobs in Nairobi Kenya – icipe

icipe - African Insect Science for Food and Health is an intergovernmental organisation funded by governmental aid agencies, UN organisations and private foundations to carry out research and training in environmentally sound and sustainable management of arthropods for improving health and agricultural productivity in the tropics. 

icipe has 400 staff to support its research and capacity building programmes located at various sites in Kenya and Ethiopia.

icipe wishes to urgently recruit a suitable person to fill the position of Senior Human Resources Specialist in the Human Resources Section, Finance and Administration Department.

Ref. No. NRS/72/082014

The position is tenable in Nairobi, Kenya at the icipe Duduville campus. 

This is a two-year contract, with a possibility of extension after successfully completing a six-month probation period of the first contract. 

A competitive compensation package will be offered to the right candidate. 

Only shortlisted candidates will be acknowledged.

Overall purpose of the job: To provide specialist support on the whole range of human resources functions, and in this regard, play a leading role in the automation and transfer of all HR functions into a new IMIS (ERP).

Responsibilities:
  • Be the lead person in the automation of HR functions of the Centre.
  • Ensure that the current HR system is in sync with the new system to be implemented.
  • Administer the medical scheme for Professional Staff through an offshore provider.
  • Manage the induction programme of all new employees.
  • Ensure personnel records in HRIS are properly maintained.
  • Review and update all HR policies.
  • Coordinate the training strategy and all OHS activities of the Centre;
  • Ensure all HR policies and procedures are automated and posted on the intranet and are regularly updated.
  • Provide professional support to the Human Resources Manager in all areas of Human Resources.
  • In liaison with Principal Scientists and F& A Managers, draw up succession plans for all strategic positions of the Centre.
Knowledge required for performing the job:
  • Solid knowledge and experience in HR functional areas.
  • Ability and confidence to engage and influence staff at all levels.
  • Strong analytical, communication and interpersonal skills.
  • Previous experience with an automated HR system is a requirement.
  • Computer proficiency in productivity applications used for word-processing, database, presentation, spreadsheet and e-mail (e.g. MS Office, Outlook, Word, Power Point, Excel, Access) is essential.
  • Ability to work within tight deadlines and with minimum supervision is an added advantage.
Requirements/Qualifications:
  • An advanced degree in human resource management or any other business related course, followed by any other HR specialist training from a recognised university or institution. 
  • Other additional training in HR functions will be an added advantage.
  • At least 8 years’ hands on experience at a senior level in a busy HR environment, preferably in an international organisation.
Other desirable attributes:
  • High degree of organisation, adaptability and prioritisation.
  • Track record of exemplary leadership qualities is essential.
Reporting:

This position reports to the Human Resources Manager.

The selected candidate should be available to start as soon as possible.

How to Apply

All applications must arrive via email on or before the 3rd September 2014. 

Please quote the job reference number NRS/72/082014 on the email subject line. 

Interested applicants should submit: 

(a) a confidential cover letter, 

(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers), and 

(c) a one-page write-up on how you consider yourself suitable for the job, to:

SeniorHRSpecialist@icipe.org

icipe wishes to urgently recruit a suitable person to fill the position of Station Manager, ITOC Mbita.
Ref No. NRS/67/082014

A competitive compensation package will be offered to the right candidate. Only shortlisted candidates will be acknowledged.

The position is tenable at the icipe Thomas Odhiambo Campus (ITOC) in Mbita, Kenya. 

This is a two-year contract, with opportunities for renewal pegged on individual performance and availability of funds.

Overall purpose of the job: Management of all facilities, plants and equipment at the station and maintenance of regular linkage between the Station and Duduville, and ensuring open and clear lines of communication.

Specific duties:
  • Develop and implement maintenance plans for all facilities, including equipment, plant, buildings, roads, grounds and other infrastructure. Continuously review and ensure the desired balance between internal execution and outsourcing.
  • Track engineering, facilities and projects performance KPI’s and regularly submit performance reports.
  • Maintain regular linkage between the Station and the Duduville campus to ensure open and clear lines of communication.
  • Oversee the day-to-day activities of the ITOC and outlying stations—Transport, Estate Management, Guest House, Security, and Kindergarten and Primary School at the ITOC station.
  • Provide support to Procurement, Finance and HR through the administrative oversight of relevant staff and provision of accurate internal cost estimates for projects and other works.
  • Liaise with Scientists, Visiting Scientists and Consultants based at Mbita.
  • Oversee and coordinate the construction of facilities from inception through to completion.
  • Develop long-term capital replacement plans for buildings and equipment.
  • Prepare annual budgets, monitor performance and control to ensure budgets are not exceeded.
  • Ensure proper use of company assets under his/her control and efficient use of resources (people, materials and equipment) to cut waste.
  • Manage day-to-day matters affecting technical staff, as well as resolve conflicts, listen, represent, and respect colleagues.
  • Represent the Centre at meetings with the Area Chief, and Local Community Elders/Leaders.
  • Carry out any other functions that the Supervisor may direct from time to time.
Requirements / Qualifications:
  • The Station Manager will hold at least a bachelor’s degree in engineering (B.Eng.) in either civil, mechanical or electrical/electronic engineering
  • Appropriate training in financial and business systems
  • She/he should be conversant with Microsoft Word packages, MS Project and ERP application software
  • The ideal candidate would have started their career in engineering but have progressed into general management from where they have gained business acumen in problem solving, decision-making and good judgment
  • She/he shall demonstrate a track record of experience of integrated facilities management with over 5 years of senior management responsibility
  • The jobholder will have excellent interpersonal and problem solving skills, patience, conflict management skills, diplomacy, willingness to listen and respect for other colleagues’ at work as a member of a wide team in a multifaceted and multicultural organisation.
Other requirements include:
  • Strong written and verbal communication skills are mandatory.
  • Be a Kenya citizen.
  • Be results oriented, highly motivated and able to work without supervision.
  • 5 years’ experience at a senior level in an international or large commercial organisation.
Other desirable attributes:
  • Excellent report writing, analytical and communication skills.
  • Previous experience working in a not-for-profit organisation will be an added advantage.
Reporting

This position reports to the Facilities and Assets Manager.

The selected candidate should be available to start as soon as possible.
 
How to Apply

All applications must arrive via email on or before the 3rd September 2014. 

Please quote the job reference number NRS/67/082014 on the email subject line. 

Interested applicants should submit:

(a) a confidential cover letter, 

(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers), and 

(c) a one-page write-up on how you consider yourself suitable for the job, to:

StationManagerMbita@icipe.org

icipe is an equal opportunity employer

icipe wishes to urgently recruit a suitable person to fill the position of Laboratory Manager in the Director of Research and Partnership’s Office.
Ref No. NRS/68/082014

A competitive compensation package will be offered to the right candidate. 

Only shortlisted candidates will be acknowledged.

The position is tenable in Duduville, Nairobi, Kenya. 

This is a two-year contract, with opportunities for renewal pegged on individual performance and availability of funds.
 
Overall purpose of the job
  • Maintain all icipe laboratories in Duduville and Mbita, and ensure compliance to Good Laboratory Practices (GLP), Good Clinical Laboratory Practices (GCLP) and Biosafety Standards according to the statutory regulations.
  • Maintain and update the laboratories’ records, including Standard Operating Procedures (SOPs), equipment maintenance, chemicals and sample storage records.
Specific duties:
  • Establish, implement, maintain and lead a robust QA/QC and safety programme for all laboratory work.
  • Ensure that the available laboratory space is utilised appropriately with full adherence to safety standards and regulations.
  • Ensure that all the laboratory personnel and students admitted to the laboratory are trained and qualified for the work at hand.
  • Monitor the conduct of all the laboratory staff and students (adherence to set laboratory safety, security and QA/QC procedures).
  • Ensure that every laboratory personnel or student (anyone performing any work in any of the laboratories) receives annual training on laboratory safety, biosecurity and all laboratory SOPs, and ensure that such training is documented.
  • Cross-train periodically with established regional and internal laboratories’ SOPs and QA/QC programmes to update such programmes where necessary in the laboratory.
  • Delegate specific duties to lab personnel and students to ensure the accomplishment of all laboratory duties and responsibilities with respect to QA/QC and safety (e.g. equipment routine maintenance and cleaning, SOP writing and revision, etc.).  And, in consultation with PIs of the ongoing projects, ensure proper storage and management of laboratory equipment, consumables, supplies and records.
  • Ensure that SOPs are developed for all procedures in the labs and are adhered to and filed in appropriate labs, and maintained/updated as necessary.
  • Ensure full adherence to biosafety and biosecurity in the laboratories, and prepare reports and documentation as required by the regulatory agencies.
  • Ensure that all pieces of laboratory equipment are in good working order and are closely and continuously monitored according to the set equipment SOPs.
  • Facilitate timely procurement of necessary laboratory supplies.
  • Manage the laboratories in the event of a disease epidemic or other public health emergency in consultation with relevant national programmes and ministries, and comply with any other necessary duties and responsibilities.
  • Document all laboratory accidents and injuries.
Requirements / Qualifications:
  • BSc degree in biomedical sciences or equivalent
  • Knowledge and experience with laboratory quality standards, and biosafety and biosecurity
  • Good interpersonal, time management and communication skills
  • Good work attitude and resilience
  • Database computer skills.
  • 5 years experience in a busy laboratory
Other desirable attributes:
  • Excellent report writing, analytical and communication skills.
  • Previous experience working in a not-for-profit organisation will be an added advantage.
Reporting

This position reports to the Director of Research and Partnerships.

The selected candidate should be available to start as soon as possible.

How to Apply

All applications must arrive via email on or before the 3rd September 2014. 

Please quote the job reference number NRS/68/082014 on the email subject line. 

Interested applicants should submit: 

(a) a confidential cover letter, 

(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers), and

(c) a one-page write-up on how you consider yourself suitable for the job, to:

LabManager@icipe.org

icipe is an equal opportunity employer

icipe wishes to urgently recruit a suitable person to fill the position of Research Assistant in the icipe Malaria Integrated Vector Management (IVM) Project, Tolay, Ethiopia, in the Human Health Division. 

This is a nationally recruited position for which a competitive remuneration package will be offered to the right candidate.

The position is tenable in Tolay, Ethiopia. This is a two-year contract, with opportunities for renewal pegged on individual performance and availability of funds.
 
Overall purpose of the job: The overall purpose of the job is to support the malaria IVM programme in objectives that require social mobilisation and activities that deal with baseline and follow up data collection for assessing the impact of the project’s interventions.

Specific duties:

The successful candidate will be expected to:
  • Conduct socio-economic household surveys; helping to establish integrated community-based income-generating activities through cultivation of plants with medicinal properties to subsequently enable the intervention sustainability;
  • Promote and strengthen the inter-sectional linkages of the project;
  • Conduct advocacy and social mobilisation activities;
  •  Facilitate and lead field trials on biopesticides;
  • Take responsibility and supervise the overall routine data collection activities of the project;
  • Lead and guide malaria field scouts conducting routine entomological and epidemiological monitoring activities; and
  • Develop action plans of the intervention, write consolidated activity report, and submit to the project management.
Requirements/Qualifications:
  • Bachelor of Arts (BA) degree in sociology or related fields
  • Knowledge and skills of social work and technology transfer to rural communities
  • Ability to conduct awareness and community mobilisation activities, including training, and participatory malaria control and prevention activities.
  • At least 3 years experience with a research and development organisation
Other desirable attributes:
  • Good knowledge of computer applications for data management and reporting
  • Good spoken and written English and Oromiffa.
Reporting

This position reports to the Scientist-in-Charge, icipe Malaria IVM Project, Ethiopia.

The selected candidate should be available to start as soon as possible.

How to Apply

All applications must arrive via email on or before the 29th of August 2014. 

Please quote the job reference number NRS/61/072014 on the email subject line. 

Interested applicants should submit: 

(a) a confidential cover letter, 

(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers), and 

(c) a one-page write-up on how you consider yourself suitable for the job, to:

icipehr@icipe.org with copies to sballo@icipe.org

icipe wishes to urgently recruit a suitable person to fill the position of Procurement Manager in the Procurement Department.
Ref. No. NRS/69/082014

The position is tenable in Nairobi, Kenya at the icipe Duduville campus. 

This is a two-year contract, with a possibility of extension after successfully completing a six-month probation period of the first contract. 

A competitive compensation package will be offered to the right candidate. 

Only shortlisted candidates will be acknowledged.
 
Overall purpose of the job: To supervise the acquisition of goods and services through safe and correct purchase handling processes that are efficient, cost-effective and in line with icipe’s policies and procedures for procurement.

Responsibilities:
  • Supervise and lead a team of support staff responsible for acquisition, storage and disposal of goods and services for icipe.
  • Communicate with icipe’s Project Leaders/Vote holders/ Scientists, etc. for planning and projecting levels of stock needs.
  • Ensure purchase orders are in line with requested goods and services, and that prices were obtained where necessary and their accuracy verified.
  • Prepare and/or examine documents for Customs clearance of all overseas orders up to a predetermined limit in line with the Kenyan laws (Customs/ KRA regulations).
  • Sign and approve local purchase orders up to a predetermined limit.
  • Maintain an up-to-date electronic database of icipe’s inventory, and local purchase orders levels in close consultation with the Director of Finance and Administration (DFA).
  • Maintain an up-to-date electronic list of reputable local and international suppliers of bulk supplies or high value goods and services.
  • Identify suitable suppliers, monitor their performance in relation to their procurement performance and prepare regular reports for the Director of Finance and Administration.
  • Prepare appropriate Tender documents and efficiently manage the tendering process for vehicles, goods and other services as may be desired.
  • Act as the Secretary of the Tender Committee, and record minutes and decisions of the Tender Committee in consultation with the DFA.
  • Circulate to Management, news, information, etc. on existing or prospective suppliers of goods or services, new legislation, securing procedures, insurance etc., and answer queries on the same.
  • Prepare an annual evaluation on the performance of suppliers, and clearing and procurement agents for review by Management.
  • Supervise personnel in Procurement Department to ensure efficient utilisation of resources, monitor their performance and training needs and conduct annual performance appraisals.
  • Spearhead the transition from semi-automated procurement systems to a fully integrated automated online system for all procurement matters.
Knowledge required for performing the job
  • Computer proficiency in word-processing, database, presentation, spreadsheet and e-mail software (e.g. MS Office, Outlook, Word, Power Point, Excel, Access) and accounting software (e.g. Sun System, SAP system).
  • A good knowledge of chemical goods and their storage, and scientific equipment is essential.
  • Proven track record of ethical purchasing practices and procedures is desirable.
Requirements / Qualifications:
  • A bachelor’s degree in accounting, business administration, marketing, economics, or equivalent qualifications, followed by advanced diploma in Purchasing and Supplies Management, OR a Master’s degree in Logistics and Supply Chain Management from a recognised university, or equivalent qualifications.
  • 5 years experience in the supply chain management at a senior level in an international or large commercial organisation.
  • Excellent written and verbal communication skills are mandatory.
  • An impeccable track record of integrity in a Procurement environment.
  • Previous track record of participation in the automation of Procurement functions will be an added advantage.
Other desirable attributes:
  • High degree of organisation, adaptability and prioritisation.
  • Track record of exemplary leadership qualities is essential.
Reporting

This position reports to the Director of Finance and Administration.

Supervises:

This position supervises Procurement Officers.

The selected candidate should be available to start as soon as possible.

How to Apply

All applications must arrive via email on or before the 3rd September 2014. 

Please quote the job reference number NRS/69/082014 on the email subject line. Interested applicants should submit: 

(a) a confidential cover letter, 

(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers), and 

(c) a one-page write-up on how you consider yourself suitable for the job, to:

ProcurementManager@icipe.org

icipe is an Equal Opportunity Employer

icipe wishes to urgently recruit a suitable person to fill the position of Internal Auditor in the Director General’s (DG) Office. 
Ref No. NRS/64/082014

A competitive compensation package will be offered to the right candidate. Only shortlisted candidates will be acknowledged.

The position is tenable in Duduville, Nairobi, Kenya. 

This is a two-year contract, with opportunities for renewal pegged on individual performance and availability of funds.
 
Overall purpose of the job

To assess and improve icipe’s financial operations.
 
Specific duties:
  • Prepare annually a risk based audit plan for approval by DG.
  • Review accounting and internal controls systems, monitor their operation and recommend improvements thereto.
  • Examine financial records and documents to ensure they are properly kept and deviations reported.
  • Check financial records and documents to ensure that project operations comply with Donor requirements and the financial claims from Donors are complete and accurate.
  • Carry out operations audits, and evaluate the efficiency and effectiveness of operational procedures.
  • Make recommendations for improvements and review the implementation of corporate policies and plans, among other functions.
  • Issue periodic reports to the DG and Board Audit Committee summarising results of internal audit activities.
Requirements / Qualifications:
  • At least a bachelor’s degree in accounting or related business field
  • Be a Certified Public Accountant with at least 5 years practical audit experience gained at a supervisory level
  • Possess excellent working knowledge of professional software applications such as MS Word, Excel and Access, and computerized systems of accounting.
Other desirable attributes:
  • Excellent report writing, analytical and communication skills.
  • Previous experience working in a not-for-profit organisation will be an added advantage.
  • Knowledge of auditing standards and practices, risk management, and applicable financial rules and procedures.
Reporting

This position reports to the Director General.

The selected candidate should be available to start as soon as possible.

How to Apply

All applications must arrive via email on or before the 3rd September 2014. 

Please quote the job reference number NRS/64/082014 on the email subject line. 

Interested applicants should submit: 

(a) a confidential cover letter, 

(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers), and 

(c) a one-page write-up on how you consider yourself suitable for the job, to:

InternalAuditor@icipe.org

icipe is an equal opportunity employer

icipe wishes to urgently recruit a suitable person to fill the position of Legal Assistant in the Legal Services Unit. 
Ref No. NRS/70/082014

The position is tenable in Duduville, Nairobi, Kenya.

This is a two-year contract, with opportunities for renewal pegged on individual performance and availability of funds. 

A competitive compensation package will be offered to the right candidate. Only shortlisted candidates will be acknowledged.

Overall Purpose of the Job

Under the direct supervision of the Chief Legal Officer, the Legal Assistant will provide legal advice to the Centre’s management and staff on all matters pertaining to the institution’s staff, property, activities, rights and obligations.

Specific Duties:
  • Prepare or assist in the preparation of legal opinions/advice on a wide range of international public or private law issues, decisions involving, inter alia, issues relating to privileges and immunities, litigation, arbitration, interpretations and policies for the organisation.
  • Prepare or assist in the preparation of complex documents such as Agreements, Memoranda of Understanding and contracts with governments, NGOs, and public and private entities, as well as in the negotiation and settlement of claims and disputes.
  • Organise, file and maintain all legal documents such as contracts, project agreements, Memorandum of Association, memos, records, correspondence and reports, often confidential in nature.
  • Track and organise patents, contracts and trademarks.
  • Maintain contract database and record retention guidelines.
  • Assist the Chief Legal Officer in coordinating and scheduling a wide variety of meetings, corporate events and on- and off-site Board meetings, assist in making travel arrangements, arrange for conference sites/rooms, prepare agendas and provide secretarial services to the Centres’ Governing Council and other committees, including preparation of background materials, summaries of issues and views and meeting reports.
  • Provide assistance on arbitration, litigation and other claims before arbitral and other tribunals or administrative proceedings, including disciplinary cases, and track the status and calendar deadlines for these matters.
  • Interface with various departments and communicate and coordinate with senior officers and high level executives and contacts, both internally and externally, in a professional and positive manner. 
  • Respond to issues raised and work with the Chief Legal Officer and other employees to resolve them.
  • Conduct or assist in conducting extensive legal research and analysis and prepare legal documents/briefs, reports and correspondence.
  • Undertake basic or extensive review of legal documents, instruments, or other material as required, identifying important issues, similarities and/or inconsistencies.
  • Assist in the development and implementation of strategies aimed at providing an enabling legal and regulatory framework that preserves the integrity of the Centre while ensuring compliance to statutory requirements in all its transactions.
  • Assist in managing and safeguarding the Centre’s Intellectual Property Rights and real estate.
  • Provide or assist in providing legal advice on human resources matters and review any administrative issues.
  • Perform any other duties as assigned.
Knowledge required for performing the job:
  • Knowledge of government functions and processes to determine programme compliance.
  • Familiarity with local rules of court and arbitral process.
  • Knowledge of the civil and/or common law legal systems and principles.
  • Ability to interpret and respond effectively to sensitive inquiries or complaints.
  • Explain policies, procedures, rules, and/or regulations to employees, the public, vendors, and Government agencies.
  • Knowledge of, and ability to apply, legal principles, concepts and procedures and terminology for review, examination and processing of a range of legal documents.
  • Interpret and apply legislative instruments, and develop and present results, recommendations and opinions clearly and concisely.
Requirements / Qualifications:
  • Bachelors degree in Law (LLB)
  • An advocate of the High Court of Kenya
  • Member of the Law Society of Kenya
  • Have a minimum of 3 years experience in a busy law firm, company, corporation or international organisation.
  • Proficiency in using software such as Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, and Adobe Acrobat.
Other desirable attributes:
  • Experience that demonstrates maturity, problem-solving skills, independent judgment, ability to work well under pressure, and ability to manage multiple conflicting priorities in a busy environment.
  • Results-oriented with excellent analytical skills, attention to detail, and discretion in handling highly confidential information.
  • Excellent communication and interpersonal skills, and ability to interface with tact and diplomacy at all levels within the organisation.
  • Previous experience working in a not-for-profit organisation will be an added advantage.
Reporting:

This position reports to the Chief Legal Officer.

The selected candidate should be available to start as soon as possible.

How to Apply

All applications must arrive via email on or before the 3rd September 2014. 

Please quote the job reference number NRS/70/082014 on the email subject line. 

Interested applicants should submit: 

(a) a confidential cover letter, 

(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers), and 

(c) a one-page write-up on how you consider yourself suitable for the job, to:

LegalAssistant@icipe.org

icipe wishes to urgently recruit a suitable person to fill the position of Facilities and Assets Manager in the Physical Plant and Services Department.
Ref. No. NRS/73/082014

The position is tenable in Nairobi, Kenya at the icipe Duduville campus. 

This is a two-year contract, with a possibility of extension after successfully completing a six-month probation period of the first contract. 

A competitive compensation package will be offered to the right candidate. Only shortlisted candidates will be acknowledged.
 
Overall purpose of the job
  • Overall management of all icipe facilities, plants and equipment within Kenya.
  • Ensure first class state of facilities through systematised processes and proper management of a team of in-house staff and a group of outsourced service providers.
  • Sustain continuous improvement in, and provision of, efficient, economic and effective services.
Responsibilities:
 
A) Developing and implementing assets care strategies for all icipe facilities and equipment:
  • Build facilities and physical infrastructure, including road pavements, yards and farms; review and advise on technical issues in regard to assets development, design and construction; oversee maintenance operations.
  • Plant and machinery development, installation and maintenance, including of research equipment, motor vehicles, building-heating, ventilation and air-conditioning systems, electrical and plumbing systems and other general equipment as found in the Guest Centres, kitchens, residential houses and hostels.
  • Manage the outsourcing of contracted service providers for civil works and building projects equipment and facilities, grounds maintenance and office cleaning.
  • Delivery of optimal and efficient space, facilities and equipment so as to ensure effectiveness of each full cost recovery programme.
  • Ensure cost-effectiveness, quality and timely delivery of all technical services in line with clients’ requirements.
  • Manage risk evaluation and mitigation.
  • Ensure green environmental sustainability activities are implemented.
  • Manage resources to ensure value for money.
  • Handle budgeting and budgetary control.
  • Motivate staff to deliver their maximum productivity.
B) Financial Management:
  • Prepare annual budgets, monitoring performance and controlling to ensure budgets are not exceeded.
  • Maximise space utilisation within icipe.
  • Ensure proper use of the Centre’s assets under his/her control and efficient use of resources (people, materials and equipment) to cut waste.
  • Provide support to supply chain through provision of accurate internal cost estimates for projects and other works.
  • Develop and implement cost-cutting initiatives geared to reducing costs of offering engineering facilities and other operations services.
  • Actively participate in price negotiation with suppliers and other service providers.
  • Review supplier invoices and recommend for payment.
  • Track projects and maintenance of budgets, and ensure there is no overspending.
C) Project management:
  • Oversee and coordinate the construction of facilities from inception through to completion.
  • Develop long-term capital replacement plans for buildings and equipment.
  • Plan budgeting and implement engineering and facilities capital projects.
  • Review design drawings, specifications and other documents to ensure alignment with scope of work, icipe standards, finishing standards and compliance with fire, life and safety requirements.
  • Plan and coordinate office alterations, refurbishments and/or moves as dictated by business need.
  • Effectively manage project resources to ensure projects are completed on time and at cost.
D) Maintenance management:
  • Develop and implement maintenance plans for all facilities including equipment, plant, buildings, roads, grounds and other infrastructure; continuously review and ensure the desired balance between internal execution and outsourcing.
  • Develop framework contacts for outsourced maintenance service providers and manage them.
  • Coordinate maintenance of equipment with service contracts.
  • Ensure preparation of monthly preventive maintenance compliance schedules.
  • Manage resources to ensure value for money.
  • Manage SLAs between Engineering and Labs as well as other stakeholders.
E) Customer service:
  • Ensure customer requirements are promptly met.
  • Resolve customer queries and complaints.
  • Introduce a customer complaints tracking register and make use of surveys and analysis to improve customer service.
F) People management:
  • Manage day-to-day matters affecting Facilities and Physical Plants Units, including resolving conflicts, listening, representing and showing respect to colleagues.
  • Hold regular meetings with staff and receive direct reports.
  • Train, develop, empower and motivate staff to deliver their maximum productivity.
G) Supplier/Stakeholder relations:
  • Ensure good supplier relations are maintained, resolve conflicts, solve any problems noted by supervisor, and display professionalism.
  • Ensure win-win negotiations are carried out with suppliers to ensure sustainable mutual gains for both icipe and the supplier organisations.
H) Performance reporting:
  • Track engineering, facilities and projects performance KPIs and regularly submit performance reports.
  • Carry out tracking of continuous improvement initiatives.
  • Track key performance indicators.
Knowledge required for performing the job
  • Competence in integrated facilities management.
  • Ability to manage multiple and/or complex issues.
  • Possess performance management, creativity and initiative, analytical, planning, people management, supplier management, commercial/business, team orientation, effective communication, and change management skills.
Requirements/Qualifications:
  • The Facilities Manager will possess at least a 2nd Class honours upper division bachelor’s degree in engineering, either in civil, mechanical or electrical/electronics engineering.
  • Appropriate training in financial and business systems.
  • He/she will also be conversant with Microsoft packages, MS Project and ERP application software.
  • The ideal candidate would have started their career in engineering but have progressed into general management from where they have gained business acumen in problem-solving, decision-making and good judgement.
  • He/she shall demonstrate a track record of experience in integrated facilities management with over 5 years at senior management level.
  • The jobholder will have interpersonal and problem-solving skills, patience, conflict management skills, diplomacy, and willingness to listen and respect other colleagues as a member of a wide team in a multifaceted and multicultural organisation.
Other desirable attributes:
  • High degree of organisation, adaptability and prioritisation.
  • Track record of exemplary leadership qualities is essential.
Reporting

This position reports to the Director of Finance and Administration.

The selected candidate should be available to start as soon as possible.

How to Apply

All applications must arrive via email on or before the 3rd September 2014. 

Please quote the job reference number NRS/73/082014 on the email subject line.

Interested applicants should submit: 

(a) a confidential cover letter, 

(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers), and

(c) a one-page write-up on how you consider yourself suitable for the job, to:


FacilitiesManager@icipe.org

icipe is an Equal Opportunity Employer

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