icipe
- African Insect Science for Food and Health is an intergovernmental
organisation funded by governmental aid agencies, UN organisations and private
foundations to carry out research and training in environmentally sound and
sustainable management of arthropods for improving health and agricultural
productivity in the tropics.
icipe wishes to urgently recruit a suitable person to fill the position of Senior Human Resources Specialist in the Human Resources Section, Finance and Administration Department.
Ref. No. NRS/72/082014
The position is tenable in Nairobi, Kenya at the icipe Duduville campus.
The position is tenable in Nairobi, Kenya at the icipe Duduville campus.
This
is a two-year contract, with a possibility of extension after successfully
completing a six-month probation period of the first contract.
A
competitive compensation package will be offered to the right candidate.
Only
shortlisted candidates will be acknowledged.
Overall purpose of the job: To provide specialist support on the whole range of human resources functions, and in this regard, play a leading role in the automation and transfer of all HR functions into a new IMIS (ERP).
Responsibilities:
- Be
the lead person in the automation of HR functions of the Centre.
- Ensure
that the current HR system is in sync with the new system to be
implemented.
- Administer
the medical scheme for Professional Staff through an offshore provider.
- Manage
the induction programme of all new employees.
- Ensure
personnel records in HRIS are properly maintained.
- Review
and update all HR policies.
- Coordinate
the training strategy and all OHS activities of the Centre;
- Ensure
all HR policies and procedures are automated and posted on the intranet
and are regularly updated.
- Provide
professional support to the Human Resources Manager in all areas of Human
Resources.
- In
liaison with Principal Scientists and F& A Managers, draw up
succession plans for all strategic positions of the Centre.
Knowledge required for performing the job:
- Solid
knowledge and experience in HR functional areas.
- Ability
and confidence to engage and influence staff at all levels.
- Strong
analytical, communication and interpersonal skills.
- Previous
experience with an automated HR system is a requirement.
- Computer
proficiency in productivity applications used for word-processing,
database, presentation, spreadsheet and e-mail (e.g. MS Office, Outlook,
Word, Power Point, Excel, Access) is essential.
- Ability
to work within tight deadlines and with minimum supervision is an added
advantage.
Requirements/Qualifications:
- An
advanced degree in human resource management or any other business related
course, followed by any other HR specialist training from a recognised
university or institution.
- Other
additional training in HR functions will be an added advantage.
- At
least 8 years’ hands on experience at a senior level in a busy HR
environment, preferably in an international organisation.
Other desirable attributes:
- High
degree of organisation, adaptability and prioritisation.
- Track
record of exemplary leadership qualities is essential.
Reporting:
This position reports to the Human Resources Manager.
The selected candidate should be available to start as soon as possible.
How to Apply
All applications must arrive via email on or before the 3rd September 2014.
This position reports to the Human Resources Manager.
The selected candidate should be available to start as soon as possible.
How to Apply
All applications must arrive via email on or before the 3rd September 2014.
Please
quote the job reference number NRS/72/082014 on the email subject line.
Interested
applicants should submit:
(a) a
confidential cover letter,
(b)
detailed CV with names and addresses of 3 referees (including e-mail addresses,
fax numbers), and
(c) a
one-page write-up on how you consider yourself suitable for the job, to:
SeniorHRSpecialist@icipe.org
SeniorHRSpecialist@icipe.org
icipe wishes to urgently recruit a
suitable person to fill the position of Station
Manager, ITOC Mbita.
Ref No. NRS/67/082014
A competitive compensation package will be offered to the right candidate. Only shortlisted candidates will be acknowledged.
The position is tenable at the icipe Thomas Odhiambo Campus (ITOC) in Mbita, Kenya.
A competitive compensation package will be offered to the right candidate. Only shortlisted candidates will be acknowledged.
The position is tenable at the icipe Thomas Odhiambo Campus (ITOC) in Mbita, Kenya.
This is a two-year contract, with
opportunities for renewal pegged on individual performance and availability of
funds.
Overall purpose of the job: Management of all facilities, plants and equipment at the station and maintenance of regular linkage between the Station and Duduville, and ensuring open and clear lines of communication.
Specific duties:
- Develop and implement maintenance plans for
all facilities, including equipment, plant, buildings, roads, grounds and
other infrastructure. Continuously review and ensure the desired balance
between internal execution and outsourcing.
- Track engineering, facilities and projects
performance KPI’s and regularly submit performance reports.
- Maintain regular linkage between the Station
and the Duduville campus to ensure open and clear lines of communication.
- Oversee the day-to-day activities of the ITOC
and outlying stations—Transport, Estate Management, Guest House, Security,
and Kindergarten and Primary School at the ITOC station.
- Provide support to Procurement, Finance and HR
through the administrative oversight of relevant staff and provision of
accurate internal cost estimates for projects and other works.
- Liaise with Scientists, Visiting Scientists
and Consultants based at Mbita.
- Oversee and coordinate the construction of
facilities from inception through to completion.
- Develop long-term capital replacement plans
for buildings and equipment.
- Prepare annual budgets, monitor performance
and control to ensure budgets are not exceeded.
- Ensure proper use of company assets under
his/her control and efficient use of resources (people, materials and
equipment) to cut waste.
- Manage day-to-day matters affecting technical
staff, as well as resolve conflicts, listen, represent, and respect
colleagues.
- Represent the Centre at meetings with the Area
Chief, and Local Community Elders/Leaders.
- Carry out any other functions that the
Supervisor may direct from time to time.
Requirements / Qualifications:
- The Station Manager will hold at least a
bachelor’s degree in engineering (B.Eng.) in either civil, mechanical or
electrical/electronic engineering
- Appropriate training in financial and business
systems
- She/he should be conversant with Microsoft
Word packages, MS Project and ERP application software
- The ideal candidate would have started their
career in engineering but have progressed into general management from
where they have gained business acumen in problem solving, decision-making
and good judgment
- She/he shall demonstrate a track record of
experience of integrated facilities management with over 5 years of senior
management responsibility
- The jobholder will have excellent
interpersonal and problem solving skills, patience, conflict management
skills, diplomacy, willingness to listen and respect for other colleagues’
at work as a member of a wide team in a multifaceted and multicultural
organisation.
Other requirements include:
- Strong written and verbal communication skills
are mandatory.
- Be a Kenya citizen.
- Be results oriented, highly motivated and able
to work without supervision.
- 5 years’ experience at a senior level in an
international or large commercial organisation.
Other desirable attributes:
- Excellent report writing, analytical and
communication skills.
- Previous experience working in a
not-for-profit organisation will be an added advantage.
Reporting
This position reports to the Facilities and Assets Manager.
The selected candidate should be available to start as soon as possible.
This position reports to the Facilities and Assets Manager.
The selected candidate should be available to start as soon as possible.
How to Apply
All applications must arrive via email on or before the 3rd September 2014.
All applications must arrive via email on or before the 3rd September 2014.
Please quote the job reference number
NRS/67/082014 on the email subject line.
Interested applicants should submit:
(a) a confidential cover
letter,
(b) detailed CV with names and
addresses of 3 referees (including e-mail addresses, fax numbers), and
(c) a one-page write-up on how you consider
yourself suitable for the job, to:
StationManagerMbita@icipe.org
icipe is an equal opportunity employer
StationManagerMbita@icipe.org
icipe is an equal opportunity employer
icipe wishes to urgently recruit a
suitable person to fill the position of Laboratory
Manager in the Director of Research and Partnership’s Office.
Ref No. NRS/68/082014
A competitive compensation package will be offered to the right candidate.
A competitive compensation package will be offered to the right candidate.
Only shortlisted candidates will be
acknowledged.
The position is tenable in Duduville, Nairobi, Kenya.
The position is tenable in Duduville, Nairobi, Kenya.
This is a two-year contract, with
opportunities for renewal pegged on individual performance and availability of
funds.
Overall purpose of the job
- Maintain all icipe laboratories in Duduville
and Mbita, and ensure compliance to Good Laboratory Practices (GLP), Good
Clinical Laboratory Practices (GCLP) and Biosafety Standards according to
the statutory regulations.
- Maintain and update the laboratories’ records,
including Standard Operating Procedures (SOPs), equipment maintenance,
chemicals and sample storage records.
Specific duties:
- Establish, implement, maintain and lead a
robust QA/QC and safety programme for all laboratory work.
- Ensure that the available laboratory space is
utilised appropriately with full adherence to safety standards and
regulations.
- Ensure that all the laboratory personnel and
students admitted to the laboratory are trained and qualified for the work
at hand.
- Monitor the conduct of all the laboratory
staff and students (adherence to set laboratory safety, security and QA/QC
procedures).
- Ensure that every laboratory personnel or
student (anyone performing any work in any of the laboratories) receives
annual training on laboratory safety, biosecurity and all laboratory SOPs,
and ensure that such training is documented.
- Cross-train periodically with established
regional and internal laboratories’ SOPs and QA/QC programmes to update
such programmes where necessary in the laboratory.
- Delegate specific duties to lab personnel and
students to ensure the accomplishment of all laboratory duties and
responsibilities with respect to QA/QC and safety (e.g. equipment routine
maintenance and cleaning, SOP writing and revision, etc.). And, in
consultation with PIs of the ongoing projects, ensure proper storage and
management of laboratory equipment, consumables, supplies and records.
- Ensure that SOPs are developed for all
procedures in the labs and are adhered to and filed in appropriate labs,
and maintained/updated as necessary.
- Ensure full adherence to biosafety and
biosecurity in the laboratories, and prepare reports and documentation as required
by the regulatory agencies.
- Ensure that all pieces of laboratory equipment
are in good working order and are closely and continuously monitored
according to the set equipment SOPs.
- Facilitate timely procurement of necessary
laboratory supplies.
- Manage the laboratories in the event of a
disease epidemic or other public health emergency in consultation with
relevant national programmes and ministries, and comply with any other
necessary duties and responsibilities.
- Document all laboratory accidents and
injuries.
Requirements / Qualifications:
- BSc degree in biomedical sciences or
equivalent
- Knowledge and experience with laboratory
quality standards, and biosafety and biosecurity
- Good interpersonal, time management and
communication skills
- Good work attitude and resilience
- Database computer skills.
- 5 years experience in a busy laboratory
Other desirable attributes:
- Excellent report writing, analytical and
communication skills.
- Previous experience working in a
not-for-profit organisation will be an added advantage.
Reporting
This position reports to the Director of Research and Partnerships.
The selected candidate should be available to start as soon as possible.
This position reports to the Director of Research and Partnerships.
The selected candidate should be available to start as soon as possible.
How to Apply
All applications must arrive via email on or before the 3rd September 2014.
Please quote the job reference number
NRS/68/082014 on the email subject line.
Interested applicants should
submit:
(a) a confidential cover
letter,
(b) detailed CV with names and
addresses of 3 referees (including e-mail addresses, fax numbers), and
(c) a one-page write-up on how you
consider yourself suitable for the job, to:
LabManager@icipe.org
icipe is an equal opportunity employer
LabManager@icipe.org
icipe is an equal opportunity employer
icipe wishes to
urgently recruit a suitable person to fill the position of Research Assistant in the icipe Malaria Integrated Vector Management
(IVM) Project, Tolay, Ethiopia, in the Human Health Division.
This is a nationally recruited
position for which a competitive remuneration package will be offered to the
right candidate.
The position is tenable in Tolay, Ethiopia. This is a two-year contract, with opportunities for renewal pegged on individual performance and availability of funds.
The position is tenable in Tolay, Ethiopia. This is a two-year contract, with opportunities for renewal pegged on individual performance and availability of funds.
Overall purpose of the job: The overall purpose of the job is to support the
malaria IVM programme in objectives that require social mobilisation and
activities that deal with baseline and follow up data collection for assessing
the impact of the project’s interventions.
Specific duties:
The successful candidate will be expected to:
- Conduct socio-economic household surveys; helping
to establish integrated community-based income-generating activities
through cultivation of plants with medicinal properties to subsequently
enable the intervention sustainability;
- Promote and strengthen the inter-sectional
linkages of the project;
- Conduct advocacy and social mobilisation
activities;
- Facilitate and lead field trials on
biopesticides;
- Take responsibility and supervise the overall
routine data collection activities of the project;
- Lead and guide malaria field scouts conducting
routine entomological and epidemiological monitoring activities; and
- Develop action plans of the intervention,
write consolidated activity report, and submit to the project management.
Requirements/Qualifications:
- Bachelor of Arts (BA) degree in sociology or
related fields
- Knowledge and skills of social work and
technology transfer to rural communities
- Ability to conduct awareness and community
mobilisation activities, including training, and participatory malaria
control and prevention activities.
- At least 3 years experience with a research
and development organisation
Other desirable attributes:
- Good knowledge of computer applications for
data management and reporting
- Good spoken and written English and Oromiffa.
Reporting
This position reports to the Scientist-in-Charge, icipe Malaria IVM Project, Ethiopia.
The selected candidate should be available to start as soon as possible.
How to Apply
All applications must arrive via email on or before the 29th of August 2014.
This position reports to the Scientist-in-Charge, icipe Malaria IVM Project, Ethiopia.
The selected candidate should be available to start as soon as possible.
How to Apply
All applications must arrive via email on or before the 29th of August 2014.
Please quote the job reference number
NRS/61/072014 on the email subject line.
Interested applicants should
submit:
(a) a confidential cover
letter,
(b) detailed CV with names and
addresses of 3 referees (including e-mail addresses, fax numbers), and
(c) a one-page write-up on how you consider
yourself suitable for the job, to:
icipehr@icipe.org with copies to sballo@icipe.org
icipe wishes to urgently recruit a
suitable person to fill the position of Procurement
Manager in the Procurement Department.
Ref. No. NRS/69/082014
The position is tenable in Nairobi, Kenya at the icipe Duduville campus.
The position is tenable in Nairobi, Kenya at the icipe Duduville campus.
This is a two-year contract, with a
possibility of extension after successfully completing a six-month probation
period of the first contract.
A competitive compensation package
will be offered to the right candidate.
Only shortlisted candidates will be
acknowledged.
Overall purpose of the job: To
supervise the acquisition of goods and services through safe and correct
purchase handling processes that are efficient, cost-effective and in line with
icipe’s policies and procedures for procurement.
Responsibilities:
Responsibilities:
- Supervise and lead a team of support staff
responsible for acquisition, storage and disposal of goods and services
for icipe.
- Communicate with icipe’s Project Leaders/Vote
holders/ Scientists, etc. for planning and projecting levels of stock
needs.
- Ensure purchase orders are in line with
requested goods and services, and that prices were obtained where
necessary and their accuracy verified.
- Prepare and/or examine documents for Customs
clearance of all overseas orders up to a predetermined limit in line with
the Kenyan laws (Customs/ KRA regulations).
- Sign and approve local purchase orders up to a
predetermined limit.
- Maintain an up-to-date electronic database of
icipe’s inventory, and local purchase orders levels in close consultation
with the Director of Finance and Administration (DFA).
- Maintain an up-to-date electronic list of
reputable local and international suppliers of bulk supplies or high value
goods and services.
- Identify suitable suppliers, monitor their
performance in relation to their procurement performance and prepare
regular reports for the Director of Finance and Administration.
- Prepare appropriate Tender documents and
efficiently manage the tendering process for vehicles, goods and other
services as may be desired.
- Act as the Secretary of the Tender Committee,
and record minutes and decisions of the Tender Committee in consultation
with the DFA.
- Circulate to Management, news, information,
etc. on existing or prospective suppliers of goods or services, new
legislation, securing procedures, insurance etc., and answer queries on
the same.
- Prepare an annual evaluation on the
performance of suppliers, and clearing and procurement agents for review
by Management.
- Supervise personnel in Procurement Department
to ensure efficient utilisation of resources, monitor their performance
and training needs and conduct annual performance appraisals.
- Spearhead the transition from semi-automated
procurement systems to a fully integrated automated online system for all
procurement matters.
Knowledge required for performing the
job
- Computer proficiency in word-processing,
database, presentation, spreadsheet and e-mail software (e.g. MS Office,
Outlook, Word, Power Point, Excel, Access) and accounting software (e.g.
Sun System, SAP system).
- A good knowledge of chemical goods and their
storage, and scientific equipment is essential.
- Proven track record of ethical purchasing
practices and procedures is desirable.
Requirements / Qualifications:
- A bachelor’s degree in accounting, business
administration, marketing, economics, or equivalent qualifications,
followed by advanced diploma in Purchasing and Supplies Management, OR a
Master’s degree in Logistics and Supply Chain Management from a recognised
university, or equivalent qualifications.
- 5 years experience in the supply chain
management at a senior level in an international or large commercial
organisation.
- Excellent written and verbal communication
skills are mandatory.
- An impeccable track record of integrity in a
Procurement environment.
- Previous track record of participation in the
automation of Procurement functions will be an added advantage.
Other desirable attributes:
- High degree of organisation, adaptability and
prioritisation.
- Track record of exemplary leadership qualities
is essential.
Reporting
This position reports to the Director of Finance and Administration.
This position reports to the Director of Finance and Administration.
Supervises:
This position supervises Procurement Officers.
The selected candidate should be available to start as soon as possible.
How to Apply
All applications must arrive via email on or before the 3rd September 2014.
Please quote the job reference number
NRS/69/082014 on the email subject line. Interested applicants should
submit:
(a) a confidential cover
letter,
(b) detailed CV with names and
addresses of 3 referees (including e-mail addresses, fax numbers), and
(c) a one-page write-up on how you
consider yourself suitable for the job, to:
ProcurementManager@icipe.org
icipe is an Equal Opportunity Employer
ProcurementManager@icipe.org
icipe is an Equal Opportunity Employer
icipe wishes to urgently recruit a
suitable person to fill the position of Internal
Auditor in
the Director General’s (DG) Office.
Ref No. NRS/64/082014
A competitive compensation package will be offered to the right candidate. Only shortlisted candidates will be acknowledged.
The position is tenable in Duduville, Nairobi, Kenya.
A competitive compensation package will be offered to the right candidate. Only shortlisted candidates will be acknowledged.
The position is tenable in Duduville, Nairobi, Kenya.
This is a two-year contract, with
opportunities for renewal pegged on individual performance and availability of
funds.
Overall purpose of the job
To assess and improve icipe’s financial operations.
To assess and improve icipe’s financial operations.
Specific duties:
- Prepare annually a risk based audit plan for
approval by DG.
- Review accounting and internal controls
systems, monitor their operation and recommend improvements thereto.
- Examine financial records and documents to
ensure they are properly kept and deviations reported.
- Check financial records and documents to
ensure that project operations comply with Donor requirements and the
financial claims from Donors are complete and accurate.
- Carry out operations audits, and evaluate the
efficiency and effectiveness of operational procedures.
- Make recommendations for improvements and
review the implementation of corporate policies and plans, among other
functions.
- Issue periodic reports to the DG and Board
Audit Committee summarising results of internal audit activities.
Requirements / Qualifications:
- At least a bachelor’s degree in accounting or
related business field
- Be a Certified Public Accountant with at least
5 years practical audit experience gained at a supervisory level
- Possess excellent working knowledge of
professional software applications such as MS Word, Excel and Access, and
computerized systems of accounting.
Other desirable attributes:
- Excellent report writing, analytical and
communication skills.
- Previous experience working in a
not-for-profit organisation will be an added advantage.
- Knowledge of auditing standards and practices,
risk management, and applicable financial rules and procedures.
Reporting
This position reports to the Director General.
The selected candidate should be available to start as soon as possible.
This position reports to the Director General.
The selected candidate should be available to start as soon as possible.
How to Apply
All applications must arrive via email on or before the 3rd September 2014.
Please quote the job reference number
NRS/64/082014 on the email subject line.
Interested applicants should
submit:
(a) a confidential cover
letter,
(b) detailed CV with names and
addresses of 3 referees (including e-mail addresses, fax numbers), and
(c) a one-page write-up on how you
consider yourself suitable for the job, to:
InternalAuditor@icipe.org
icipe is an equal opportunity employer
InternalAuditor@icipe.org
icipe is an equal opportunity employer
icipe wishes to urgently recruit a
suitable person to fill the position of Legal
Assistant in the Legal Services Unit.
Ref No. NRS/70/082014
The position is tenable in Duduville, Nairobi, Kenya.
The position is tenable in Duduville, Nairobi, Kenya.
This is a two-year contract, with
opportunities for renewal pegged on individual performance and availability of
funds.
A competitive compensation package
will be offered to the right candidate. Only shortlisted candidates will be
acknowledged.
Overall Purpose of the Job
Under the direct supervision of the Chief Legal Officer, the Legal Assistant will provide legal advice to the Centre’s management and staff on all matters pertaining to the institution’s staff, property, activities, rights and obligations.
Specific Duties:
- Prepare or assist in the preparation of legal
opinions/advice on a wide range of international public or private law
issues, decisions involving, inter alia, issues relating to privileges and
immunities, litigation, arbitration, interpretations and policies for the
organisation.
- Prepare or assist in the preparation of
complex documents such as Agreements, Memoranda of Understanding and
contracts with governments, NGOs, and public and private entities, as well
as in the negotiation and settlement of claims and disputes.
- Organise, file and maintain all legal
documents such as contracts, project agreements, Memorandum of
Association, memos, records, correspondence and reports, often
confidential in nature.
- Track and organise patents, contracts and
trademarks.
- Maintain contract database and record
retention guidelines.
- Assist the Chief Legal Officer in coordinating
and scheduling a wide variety of meetings, corporate events and on- and
off-site Board meetings, assist in making travel arrangements, arrange for
conference sites/rooms, prepare agendas and provide secretarial services
to the Centres’ Governing Council and other committees, including
preparation of background materials, summaries of issues and views and
meeting reports.
- Provide assistance on arbitration, litigation
and other claims before arbitral and other tribunals or administrative
proceedings, including disciplinary cases, and track the status and
calendar deadlines for these matters.
- Interface with various departments and
communicate and coordinate with senior officers and high level executives
and contacts, both internally and externally, in a professional and
positive manner.
- Respond to issues raised and work with the
Chief Legal Officer and other employees to resolve them.
- Conduct or assist in conducting extensive
legal research and analysis and prepare legal documents/briefs, reports
and correspondence.
- Undertake basic or extensive review of legal
documents, instruments, or other material as required, identifying
important issues, similarities and/or inconsistencies.
- Assist in the development and implementation
of strategies aimed at providing an enabling legal and regulatory
framework that preserves the integrity of the Centre while ensuring
compliance to statutory requirements in all its transactions.
- Assist in managing and safeguarding the
Centre’s Intellectual Property Rights and real estate.
- Provide or assist in providing legal advice on
human resources matters and review any administrative issues.
- Perform any other duties as assigned.
Knowledge required for performing the
job:
- Knowledge of government functions and
processes to determine programme compliance.
- Familiarity with local rules of court and
arbitral process.
- Knowledge of the civil and/or common law legal
systems and principles.
- Ability to interpret and respond effectively
to sensitive inquiries or complaints.
- Explain policies, procedures, rules, and/or
regulations to employees, the public, vendors, and Government agencies.
- Knowledge of, and ability to apply, legal
principles, concepts and procedures and terminology for review,
examination and processing of a range of legal documents.
- Interpret and apply legislative instruments,
and develop and present results, recommendations and opinions clearly and
concisely.
Requirements / Qualifications:
- Bachelors degree in Law (LLB)
- An advocate of the High Court of Kenya
- Member of the Law Society of Kenya
- Have a minimum of 3 years experience in a busy
law firm, company, corporation or international organisation.
- Proficiency in using software such as
Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, and Adobe Acrobat.
Other desirable attributes:
- Experience that demonstrates maturity,
problem-solving skills, independent judgment, ability to work well under
pressure, and ability to manage multiple conflicting priorities in a busy
environment.
- Results-oriented with excellent analytical
skills, attention to detail, and discretion in handling highly
confidential information.
- Excellent communication and interpersonal
skills, and ability to interface with tact and diplomacy at all levels
within the organisation.
- Previous experience working in a not-for-profit
organisation will be an added advantage.
Reporting:
This position reports to the Chief Legal Officer.
The selected candidate should be available to start as soon as possible.
This position reports to the Chief Legal Officer.
The selected candidate should be available to start as soon as possible.
How to Apply
All applications must arrive via email on or before the 3rd September 2014.
Please quote the job reference number
NRS/70/082014 on the email subject line.
Interested applicants should
submit:
(a) a confidential cover
letter,
(b) detailed CV with names and
addresses of 3 referees (including e-mail addresses, fax numbers), and
(c) a one-page write-up on how you
consider yourself suitable for the job, to:
LegalAssistant@icipe.org
LegalAssistant@icipe.org
icipe wishes to urgently recruit a
suitable person to fill the position of Facilities
and Assets Manager in the Physical Plant and Services Department.
Ref. No.
NRS/73/082014
The position is tenable in Nairobi, Kenya at the icipe Duduville campus.
The position is tenable in Nairobi, Kenya at the icipe Duduville campus.
This is a two-year contract, with a
possibility of extension after successfully completing a six-month probation
period of the first contract.
A competitive compensation package
will be offered to the right candidate. Only shortlisted candidates will be
acknowledged.
Overall purpose of the job
- Overall management of all icipe facilities,
plants and equipment within Kenya.
- Ensure first class state of facilities through
systematised processes and proper management of a team of in-house staff
and a group of outsourced service providers.
- Sustain continuous improvement in, and
provision of, efficient, economic and effective services.
Responsibilities:
A) Developing and implementing assets
care strategies for all icipe facilities and equipment:
- Build facilities and physical infrastructure,
including road pavements, yards and farms; review and advise on technical
issues in regard to assets development, design and construction; oversee
maintenance operations.
- Plant and machinery development, installation
and maintenance, including of research equipment, motor vehicles,
building-heating, ventilation and air-conditioning systems, electrical and
plumbing systems and other general equipment as found in the Guest
Centres, kitchens, residential houses and hostels.
- Manage the outsourcing of contracted service
providers for civil works and building projects equipment and facilities,
grounds maintenance and office cleaning.
- Delivery of optimal and efficient space,
facilities and equipment so as to ensure effectiveness of each full cost
recovery programme.
- Ensure cost-effectiveness, quality and timely
delivery of all technical services in line with clients’ requirements.
- Manage risk evaluation and mitigation.
- Ensure green environmental sustainability
activities are implemented.
- Manage resources to ensure value for money.
- Handle budgeting and budgetary control.
- Motivate staff to deliver their maximum
productivity.
B) Financial Management:
- Prepare annual budgets, monitoring performance
and controlling to ensure budgets are not exceeded.
- Maximise space utilisation within icipe.
- Ensure proper use of the Centre’s assets under
his/her control and efficient use of resources (people, materials and
equipment) to cut waste.
- Provide support to supply chain through
provision of accurate internal cost estimates for projects and other
works.
- Develop and implement cost-cutting initiatives
geared to reducing costs of offering engineering facilities and other
operations services.
- Actively participate in price negotiation with
suppliers and other service providers.
- Review supplier invoices and recommend for
payment.
- Track projects and maintenance of budgets, and
ensure there is no overspending.
C) Project management:
- Oversee and coordinate the construction of
facilities from inception through to completion.
- Develop long-term capital replacement plans
for buildings and equipment.
- Plan budgeting and implement engineering and
facilities capital projects.
- Review design drawings, specifications and
other documents to ensure alignment with scope of work, icipe standards,
finishing standards and compliance with fire, life and safety
requirements.
- Plan and coordinate office alterations,
refurbishments and/or moves as dictated by business need.
- Effectively manage project resources to ensure
projects are completed on time and at cost.
D) Maintenance management:
- Develop and implement maintenance plans for
all facilities including equipment, plant, buildings, roads, grounds and
other infrastructure; continuously review and ensure the desired balance
between internal execution and outsourcing.
- Develop framework contacts for outsourced
maintenance service providers and manage them.
- Coordinate maintenance of equipment with
service contracts.
- Ensure preparation of monthly preventive
maintenance compliance schedules.
- Manage resources to ensure value for money.
- Manage SLAs between Engineering and Labs as
well as other stakeholders.
E) Customer service:
- Ensure customer requirements are promptly met.
- Resolve customer queries and complaints.
- Introduce a customer complaints tracking
register and make use of surveys and analysis to improve customer service.
F) People management:
- Manage day-to-day matters affecting Facilities
and Physical Plants Units, including resolving conflicts, listening,
representing and showing respect to colleagues.
- Hold regular meetings with staff and receive
direct reports.
- Train, develop, empower and motivate staff to
deliver their maximum productivity.
G) Supplier/Stakeholder relations:
- Ensure good supplier relations are maintained,
resolve conflicts, solve any problems noted by supervisor, and display
professionalism.
- Ensure win-win negotiations are carried out
with suppliers to ensure sustainable mutual gains for both icipe and the
supplier organisations.
H) Performance reporting:
- Track engineering, facilities and projects
performance KPIs and regularly submit performance reports.
- Carry out tracking of continuous improvement
initiatives.
- Track key performance indicators.
Knowledge required for performing the
job
- Competence in integrated facilities
management.
- Ability to manage multiple and/or complex
issues.
- Possess performance management, creativity and
initiative, analytical, planning, people management, supplier management,
commercial/business, team orientation, effective communication, and change
management skills.
Requirements/Qualifications:
- The Facilities Manager will possess at least a
2nd Class honours upper division bachelor’s degree in engineering, either
in civil, mechanical or electrical/electronics engineering.
- Appropriate training in financial and business
systems.
- He/she will also be conversant with Microsoft
packages, MS Project and ERP application software.
- The ideal candidate would have started their
career in engineering but have progressed into general management from
where they have gained business acumen in problem-solving, decision-making
and good judgement.
- He/she shall demonstrate a track record of
experience in integrated facilities management with over 5 years at senior
management level.
- The jobholder will have interpersonal and
problem-solving skills, patience, conflict management skills, diplomacy,
and willingness to listen and respect other colleagues as a member of a
wide team in a multifaceted and multicultural organisation.
Other desirable attributes:
- High degree of organisation, adaptability and
prioritisation.
- Track record of exemplary leadership qualities
is essential.
Reporting
This position reports to the Director of Finance and Administration.
The selected candidate should be available to start as soon as possible.
How to Apply
All applications must arrive via email on or before the 3rd September 2014.
This position reports to the Director of Finance and Administration.
The selected candidate should be available to start as soon as possible.
How to Apply
All applications must arrive via email on or before the 3rd September 2014.
Please quote the job reference number
NRS/73/082014 on the email subject line.
Interested applicants should
submit:
(a) a confidential cover
letter,
(b) detailed CV with names and
addresses of 3 referees (including e-mail addresses, fax numbers), and
(c) a one-page write-up on how you
consider yourself suitable for the job, to:
FacilitiesManager@icipe.org
icipe is an Equal Opportunity Employer