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NGO Jobs in Kenya - World Vision

World Vision is an International Christian Relief and Development organization, whose goal is to achieve long-lasting benefits in the quality of life for vulnerable children and their families, displaced persons and communities.

The Somalia program wishes to invite applications from highly competent dynamic, self-driven and results oriented candidate to fill the below mentioned position.

Humanitarian Emergency Affairs (HEA) -Program officer – Nairobi

The HEA Program Officer will be expected to develop and deliver a wide range of organizational development and technical assistance including: capacity building, project and program planning, mentoring and compliance to WVS staff and LNGO/INGO partners in South Central, Puntland and Somaliland

Major Responsibilities:

Programming Support
  • Support the HEA Manager with HEA project design and in the production of well-designed HEA and Food programming proposals that are LEAP compliant.
  • Represent WV Somalia in various donor and coordination forums at national and field level and updating and providing programmatic information as required
  • Participate in ensuring continuous learning through progress reviews, applied research, documentation of lessons learned and best practice for program design and frameworks related to food assistance project implementation
  • Facilitate good understanding of the impact of WV policies on project-service delivery and operations
  • Work closely with Program Development Unit (PDU) team to ensure WV and LNGO -partnering process for food programming is in close alignment with existing best practice partnering, especially with regards to vetting of LNGO’s, capacity/institution building, monitoring etc.
  • Actively identify credible potential local Somali NGOs that have the potential to implement food assistance and non-food assistance programming through the sub-granting process.
  • Regularly asses the capacity of existing and potential partners to ensure transparent and accountable program implementation, reporting and financial management of WVS funded programmes

Reporting
  • Provide support in the preparation of consolidated progress reports: monthly, quarterly narrative progress reports and other periodic reports with analysis and recommendations to response management on LEAP alignment
  • Regularly update information-sharing tools to facilitate internal and external information sharing tools (4Ws, Grant Matrix etc.)

Capacity Building
  • Conduct organizational capacity assessments and training needs for local implementing partners and develop training and institutional strengthening plans to guide the capacity building process
  • Actively identify capacity building opportunities for field teams and LNGOs
  • Provide on-site organizational capacity building support, training and mentoring to address gaps in organizational systems and process for partners (local CBOs, NGOs and key stakeholders)
  • Support the HEA manager in coordinating emergency responses and in logistical arrangements for deployments for local National Disaster Management (NDMT) staff.
  • Technical backstopping for HEA manager in developing capacity for NDMT, Regional Rapid response Teams
  • Support with updating for RDPP for Somaliland, Puntland and South Central Somalia.

Compliance
  • Participate in progress monitoring food of assistance projects ensuring goals and objectives are achieved and that financial and non-financial grant requirements are adhered.
  • Monitor program implementation progress to ensure that the program is meeting humanitarian accountability standards, goals and objectives.
  • Conducting compliance reviews for USAID; UN WFP and other donor funded aid programs ensuring compliance with other donor regulations and WV Food Assistance standards
  • Work with the senior Commodity Accounting and Reporting Officer (CARO) in reviewing CTS, CSR and other field based reports.
  • Responsible to the Food Assistance Manager (FAM) for follow up on the in the implementation of audit recommendations from internal and external auditors (or internal and external reviews)
  • Responsible to the FAM for execution of audit assignments or Compliance Review Team reports as and when necessary.
  • Discussing and presenting audit reports of our findings to Food Resources Team leader.
  • Ensure compliance and adherence by INGO/LNGO partners to WVS sub-guarantee process and monitoring mechanisms which allow transparent and accountable implementation of projects

Qualifications: Education/Knowledge/Technical Skills and Experience
  • Bachelor’s degree in relevant field (Development, Accounting, Social sciences, international development/International Relations)
  • Professional technical training in humanitarian Standards (SPHERE) and specific trainings on donor requirements e.g. WFP, G2G training, GoG training etc. is desired
  • Minimum three (3) years’ experience in Developmental Issues/Compliance Management/Auditing, Humanitarian Emergency Affairs preferably with experience in developing countries
  • Experience in program reviews and provision of support to WFP or any UN Partners (or direct undertaking of implementation through partners) is an added advantage.
  • Self-guided, strong organizational and planning skills
  • Good written, oral communication in English. Somali language is an added advantage
  • Able to work in a cross-cultural environment with a multi-national staff.

This position will be Nairobi based with frequent travel to South Central, Somaliland and Puntland.

Interested and qualified candidates should submit their detailed CV’s together with names and addresses of three referees to the email address below clearly indicating ‘HEA – Program Officer’ on the e-mail subject.

All applications should be received by June 13, 2014.

Only shortlisted candidates will be contacted.

People and Culture Manager
World Vision International – Somalia Program

Design, Monitoring & Evaluation Manager - Nairobi

To develop, lead and manage joint M&E framework for Somalia Resilience Programme (SomRep) consortium.

The DM&E Manager will develop and implement an organization-wide strategy in design, monitoring and evaluation, including quality program development and reporting.

The DM&E Manager will also provide capacity building and coaching to program staff within the 7 consortium member NGOs to help them move through the donor program/project cycle.

The DM&E will supervise SomReps DM&E Officer.

Major Responsibilities:

  • Effective, Innovative, Strategic Leadership in DM&E
  • Provide proactive leadership across SomRep projects for development and full coordination of all DM&E functions
  • Develop, implement and promote SomRep’s shared M&E framework and implementation strategy
  • Lead and train partner NGO teams in coordinating and implementing DM&E plans for all projects.
  • Provide support and capacity building to DM&E field based staff of SomRep members
  • Design, coordinate and implement staff training programs to build knowledge, attitudes, skills and behaviors around DM&E standards.
  • Support Chief of Party and SomRep technical advisors for fundraising and new proposals/designs
  • Contribute to the development of a Learning Organization in DM&E
  • Work with QA and Knowledge Manager to implement a DM&E learning system to document, assess, share and replicate; Lessons Learned, Promising Practices, and Best practices in DM&E
  • Lead and strengthen SomRep and WVS’s Quality Assurance Culture
  • Identify and establish guidelines and standards for Design, Monitoring (including program implementation and reporting) and evaluation in all SomRep programming
  • Ensure adherence to and integration of SomRep DM&E standards and practices with grants from both relief and development funding mechanisms (e.g., USAID, CIDA, DFID, AusAID, EC, etc.)
  • Ensure adherence to Humanitarian Standards (HAP, SPHERE etc.)
  • Set standards for measurement of project impact and program quality.
  • Collaborate with SomRep steering committee and SomRep Technical Unit in standard setting, material development and learning activities.

Develop and Implement training, documentation, monitoring tools and protocols for all aspects of:
  • Concept Papers and Proposals (including log frames)
  • Community Ownership of DM&E
  • Data Collection, Baselines, FGD’s, Interviews etc.
  • Monitoring Systems
  • Evaluations
  • Champion staff and Community capacity Building in DM&E
  • Develop, design and lead staff capacity building strategies for targeted assessment, training, follow-up and impact monitoring of training in all areas of DM&E
  • Mentor, support and build the DM&E capacity of field based DME staff
  • Design, organize and implement training of key WVS staff in design, implementation, monitoring and evaluation of projects.

Qualifications: Education/Knowledge/Technical Skills and Experience
  • A Master’s Degree related to the science and practice of community development, program design, statistics and evaluation.
  • Minimum three (3) years’ experience in managing people and programs in an international NGO context.
  • Extensive experience and recognized expertise in the full range of evaluation theories, models and tools, ability to adapt, contextualized and apply appropriately all project scenarios
  • Proven track record as a staff and community trainer and capacity building strategies and organizational development.
  • Thorough understanding and experience in quantitative and qualitative data collection methods including comparative random sampling, questionnaire and survey design, data entry and analysis and the application of these methods to DM&E standards in key technical sectors.
  • Experience working with a consortium programme and/or highly complex programmes with multiple stakeholders preferred
  • High level expertise in Results-Based management, Logical Framework Analysis and Result-Based Performance Monitoring and Evaluation.
  • Ability to link professional, academic and community based learning models.
  • Experience in adhering to/working with HAP, SPHERE Standards and International Humanitarian and Development Standards.
  • Full ability to communicate cross-culturally and be cross-culturally sensitive.
  • Full computer and internet skills including MS Office for word processing and graphic presentation.

Interested and qualified candidates should submit their detailed CV’s together with names and addresses of three referees to the email address below clearly indicating ‘DM&E Manager’ on the e-mail subject.

All applications should be received by June 13, 2014.

Only shortlisted candidates will be contacted.

People and Culture Manager
World Vision International – Somalia Program


Intern - SomRep

To learn and grow in World Vision Somalia’s internship program by providing multi-disciplinary support for the Somalia Resilience Program (SomReP) Technical Unit team in a fast-paced, team-oriented environment.

Major Responsibilities

  • Assisting the GIS officer in development of databases and data collection tools for a variety of purposes.
  • Assist in collection, evaluation and dissemination of programmatic information on a regular basis for analysis and reporting purposes.
  • Assist in planning, organizing and servicing conferences, seminars and training workshops- preparing presentations and facilitating ICT needs as required.
  • Assist in the planning, organizing and servicing conferences, seminars and training workshops.
  • Provide research assistance in identifying suitable research institutions for SomReP to partner with.
  • Conduct donor research via the Internet and other means to assist SomReP team in identifying and targeting donors and funding opportunities.
  • Update SomReP donor map and fundraising strategy documents as key milestones are met.
  • Create diagrams, charts and simple visuals for donor presentations, proposals and other communications.
  • Help schedule and organize quarterly SomReP donor coffees and other key presentations.
  • Assist in maintain register of equipment and other assets financed from each SomReP donor.
  • Assist the administrative Assistant on office administrative issues, particularly pertaining to records, payments and other key issues.
  • Take notes at SomReP technical and steering committee meetings.
  • Help confirm and arrange future meeting times.
  • Assist Consortium member agencies in retrieving and confirming key information for the smooth running of SomReP programs.
  • Assist M&E team in ensuring partners submit timely internal monitoring reports
  • Help maintain reporting schedules for SomReP grants, staying in contact with SOs and implementing partners to ensure deadlines are clear and met by all.
  • Format and proofread sub-recipient quarterly and bi-annual narrative reports and consolidated SomReP reports to donors.
  • Assisting in preparing monthly and quarterly M&E reports in time for team reflection meetings

Qualifications: Education/Knowledge/Technical Skills and Experience
  • Bachelor’s Degree in Social Sciences/Communications/Accounting/ Commerce/Finance /Economics/Statistics/Administration or other areas of study.
  • Recent graduate with at least one year of professional experience.
  • Should be Computer Literate, work well with MS Word and MS Excel and Internet research methods
  • Highly motivated to learn and work in a high-performance environment.
  • Willingness to tackle challenges and seek creative solutions in everyday assignments.
  • Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written.
  • Must be able to meet urgent and last-minute deadlines, work with grace under pressure, and function well in a high-performance team.

Interested and qualified candidates should submit their detailed CV’s together with names and addresses of three referees to the address below clearly indicating ‘Intern - SomRep’ on the email subject.

All applications should be received by June 13, 2014.

Only shortlisted candidates will be contacted.

People and Culture Manager
World Vision International – Somalia Program
P.O. Box 56527 – 00200
Nairobi, Kenya


People & Culture Administrative Officer - Nairobi

To provide People & Culture administrative services to all departments in line with WV Somalia People & Culture policies and Partnership standards with a keen eye on providing efficient customer service.

Major Responsibilities:

Recruitment & On-Boarding Processes
  • Follow-up with Line-Managers on submission of approved staff requisition forms
  • Prepare draft adverts for Nairobi national staff hires pending approval by the line managers
  • Prepare draft online requisitions for international hires through IBIRS system
  • Conduct pre-screening of applications for Nairobi hires
  • Send out invitations to short-listed candidates for Nairobi hires and send out regret letters to unsuccessful candidates
  • Prepare interview packages and facilitate interview process
  • Draft interview minutes for approval
  • Liaise with administration department to submit work permit documents
  • Supporting on-boarding processes for new staff.

Employee Benefits Administration
  • Ensure medical claim forms are duly completed and submitted to the medical insurer for reimbursement
  • Ensure timely processing of monthly medical debit notes for payment
  • Ensure annual renewal premiums for medical and group life are received and processed in a timely manner.
  • Ensure timely communication of any salary changes for group life cover
  • Ensure credit notes for medical and group life for deleted members are issued by the insurer.
  • Ensure timely communication to the insurer of enrollment and deletion of members from the medical cover and group life insurance
  • Prepare salary adjustment letters to staff when salary changes are made
  • Ensure staff benefits and allowances are administered within entitlements per the current P&C policies
  • Respond to staff queries concerning benefit entitlements
  • Prepare and submit housing worksheets of international staff to Global Center
  • Handling Correspondence and internal P&C communication;
  • Prepare correspondence for staff to external parties
  • Distribute P&C information to staff through e-mail and notice board.
  • Prepare general correspondence to external bodies
  • Take notes during staff meetings, P&C team meetings and other meetings
  • Employee Files/Documentation/Record Management;
  • Ensure Nairobi employee files are consistently updated upon hire and on a monthly basis with relevant on-boarding documents, contract documentation, policy forms and child protection documents.
  • Ensure separation documents are appropriately filed for all staff.
  • Ensure field employee files are consistently filed upon hire and conduct monthly monitoring of employee files to verify that relevant on boarding documents, contract documentation, policy forms, child protection documents are filed for all staff in Somalia.

Qualifications: Education/Knowledge/Technical Skills and Experience
  • Higher Diploma in Human resource Management or its equivalent
  • Minimum three (3) years’ experience in Recruitment, Benefits Administration & Records Management in an International Organization. 3 years’ experience in a large INGO would be preferred.
  • Demonstrates well developed interpersonal skills, good communication skills, both verbal and written
  • Ability to operate in a multi-cultural environment
  • Very good organizational skills
  • Excellent attention to detail with good analytical skills
  • Very good customer service skills
  • A good understanding of Human Resources Best Practices and Kenya Labor Laws
  • Thorough knowledge of office systems, including computer applications in Microsoft Office
  • Able to work in a cross-cultural environment with a multi-national staff.

Detailed CV’s together with names and addresses of three referees should be sent to the email address below clearly indicating ‘People & Culture Administrative Officer’ on the e-mail subject.

All applications should be received by June 18, 2014.

Only shortlisted candidates will be contacted.

People and Culture Manager
World Vision International – Somalia Program

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