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Receptionist Job Vacancy in Kenya

Description: Receptionist

Receptionist Job Purpose: Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system.

Receptionist Job Duties:
  • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
  • Support the senior management and other staff.
  • Directs visitors by maintaining employee and department directories; giving instructions.
  • Maintains security by following procedures; monitoring logbook; issuing visitor badges.
  • Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.
  • Maintains safe and clean reception area by complying with procedures, rules, and regulations.
  • Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
  • Contributes to team effort by accomplishing related results as needed.
  • Retrieves messages from voice mail and forwards to appropriate personnel.
  • Answers incoming telephone calls, determines purpose of calls, and forward calls to appropriate personnel or department.
  • Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
  • Answers questions about organization and provides callers with address, directions, and other information. .
  • Updates appointment calendars.
  • Receives, sorts, and routes mail; maintains and routes publications.
  • Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
  • Performs other clerical duties such as filing, photocopying, and collating.

Skills/Qualifications: Telephone Skills, Verbal Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure, Phone Skills, Supply Management.
  • Minimum 2 years’ experience in a busy industry
  • Bachelor’s degree- Business administration
  • Added advantage- secretariat course.
  • Honest, flexible and demonstrates sound work ethics.

Closing date:20th June 2014

Send CV’s, cover letter and certificates to talent2013search@gmail.com   

Subject of email should be : Job Application- Receptionist / Secretary

State current and expected salary.


Must have certificate of Good conduct.

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