World
Vision International – Somalia Program wishes to invite applications from
highly competent, dynamic, self-driven and result oriented individual to fill
the below mentioned position.
ICT Officer – Customer
Support, Nairobi
Communicate
World Vision's Christian ethos and demonstrate a quality of spiritual life that
is an example to others.
Major Responsibilities:
Customer Service (User Support)
- Deployment of client applications to users
- Receipt, configuration and housekeeping of ICT equipment
- Maintenance and repair of IT equipment both at NO and field offices
- Updating and Maintenance of the IT assets database for the for ICT equipment purchased, surrendered for repair and those returned by users.
Logging of support calls
- Support SLAs are achieved and maintained.
- ICT capacity building for staff
- Provide training and reference manuals to staff to ensure staff are well equipped to handle changing ICT technologies. Ms Office, Lotus Notes, PMIS, wvcentral, Ourpeople and Sunsystem
WVS ICT Strategy.
- Provide technical advice to the ICT Manager in decision relating to the strategic use and implementation of ICT infrastructure and ICT4D initiatives.
- Make recommendations to the ICT Manager on the acquisition of new technologies for the NO and field sites and the deployment of existing ones.
Monitoring and evaluation
- Provide monthly reports, outlining the achievements for the month (against the planned activities and further against the department’s annual operational plan)
- Under the direction of the ICT Manager, supervise ICT contractors to ensure ICT projects are done professionally and completed within schedule.
Information and data security
- Enforce telecommunications/security policies and standards as outlined in the WVS ICT policy.
- Ensure staff computers are synchronized with the server for data backup and all computers at the NO adhere to “computer configuration checklist” document requirements
Coaching & Mentoring
- Build the capacity of IT Assistants and IT Interns under him/her, to a level that they can provide quality support services to the Customers
Qualifications: Education/ Knowledge/
Technical Skills and Experience
- A first degree in Telecommunications Engineering or Computer Science, or in any related field
- At least three year’s working experience in a networking/telecommunications environment
- At least one Professional Certification in the following: Microsoft Certified Professional; Cisco (CCNA)
- Good working knowledge of telecommunications technologies (satellite/VSAT technology, wireless networks, HF and VHF Radio, microwave) and Network Architectures for both Local Area Networks and Wide Area Networks
- Excellent working knowledge of Internet technologies, including: TCP/IP suite of protocols; Internet security; Internet routing; Voice over Internet Protocol)
- Good working knowledge of Microsoft Windows Operating Systems configuration and administration
- Good working knowledge of office automation applications (Microsoft Office)
- Good working knowledge of Lotus Notes is an added advantage
- Excellent communication and inter-personal skills. Must be able to work in a multi-cultural environment
- Excellent analytical, problem solving and negotiation skills
- Customer-focused. Must demonstrate a strong willingness to meet the customer’s needs while balancing the organization’s needs and priorities
- Demonstrates eagerness and aptitude for acquiring necessary technical knowledge, skills and judgment to accomplish a result or to serve a client's needs effectively
- Excellent time-management skills. Able and willing to meet deadlines.
Grants Accountant -
Nairobi
To provide
technical support in Grant Accounting and ensuring compliance to Grants
regulations and relevant financial policies
Major Responsibilities:
Financial reporting and
Accountability
- Prepare Grants financial reports in accordance with donor requirements and ensure timeliness and accuracy
- Generate Financial analysis on grant financial Information that will provide management with information for decision making
- Provide timely response and feedback on grant financial Issues
- Provide leading role in ensuring Labor Distribution reports are prepared every month by relevant staff
- Update grants profile in order to monitor project life and grant budgets.
- Discuss with project managers grant reports and tackle any outstanding issues in a timely manner
- Consolidate Funding requests/ projections from the field related to grants and follow up with relevant person to ensure the information are accurate and relevant
- Prepare monthly reports to Senior Grants Accountant
Budget Management and Control
- Ensuring budget control by adequately checking all costs that are chargeable to grants
- Participate in grant proposal development and extensions, by providing technical support in development of grant budgets that are in line with effective implementation of grants
- Ensure spending is within the budget limit to control overspending within projects
- Review Field Financial Documents on a monthly basis to ascertain the level of internal controls in the financial process
- Download PBAS every last day of the month and carry out budget reconciliations.
- Continuously monitor PBAS and advise Senior Grants Accountant on any significant occurrences
Policy management and Internal
Control
- Monitor grant periods and ensure that grant phase out financial requirements are adequately met and grants are smoothly phased out
- Review all payments related to grants to ensure they are within the policy, adhere to internal control standards and donor requirements
Risk Management and Internal Control
- Ensure audit process runs smoothly by providing accurate information in a timely manner
- Ensure audit implementation on a day to day basis during grants implementation and providing Grants Finance Manager with a quarterly report on the same
- Ensure Sound internal controls are maintained in the financial processes at National Office.
- Contribute towards the effort of creating awareness to implementing staff on grants regulations
Record Keeping
- Ensure Grant Accounting records and their completeness
- Ensure Sun Systems Backups are available at the field.
- Maintain correspondences with relevant stakeholders
- Update the resource center with new information
Qualifications:
Education/Knowledge/Technical Skills and Experience
- Bachelor’s degree in Accounting/Finance or any other relevant degree
- Minimum CPA part 1 or its equivalent
- Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls
- Minimum three (3) years’ experience in Finance/Accounting/Grants
- Excellent computer skills in Excel, SUN Systems and PowerPoint
- Self-guided, strong organizational and planning skills; ability to work independently and under pressure
- Good written, oral communication and facilitation skills
- Able to work on a cross-cultural environment with a multi-national staff.
Detailed
CV’s together with names and addresses of three referees should be sent to the
email address below clearly indicating ‘Grants Accountant’ on the e-mail
subject.
All
applications should be received by May 7, 2014.
Only
shortlisted candidates will be contacted.
People and
Culture Manager
World
Vision International – Somalia Program
Email: recruitsomo@wvi.org