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Finance and Administrative Manager Job in Nairobi

Republic of Kenya

Kenya Cereal Enhancement Programme

Recruitment of Programme Coordination Unit Staff

Background: The Ministry of Agriculture, Livestock & Fisheries, State Department of Agriculture, is rolling out the Kenya Cereals Enhancement Programme (KCEP) whose objective is to contribute to National Food Security.

The programme is funded by European Union through IFAD.

The Ministry wishes to recruit competent and qualified persons to the following position:

Finance and Administrative Manager (FAM) – Nairobi

Ref. FAM02

The Finance & Administrative Manager (FAM) will report to the Programme Coordinator. S/he shall be in charge of financial management and administrative functions.

Duties and Responsibilities include:-

(a) Developing and operationalizing the programme financial and procurement system;

(b) Managing funds properly and ensuring that programme accounts, disbursements and replenishment procedures are executed in accordance with the provisions of the Financing Agreement and the relevant financial guidelines issued by the Government of Kenya (GOK) and the EU;

(c) Ensuring that procurement of goods and services are in compliance with the provisions of the Financing Agreement;

(d) Ensuring effective management of procurement contracts;

(e) Conducting training of partners and service providers to ensure that they carry out financial reporting and procurement in accordance with IFAD and EU guidelines;

(f) Ensuring proper use and management of programme assets;

(g) Ensuring accurate costing for the AWPB;

(h) Preparing regular financial and procurement progress reports;

(i) Preparing annual financial reports for external auditing in compliance with the provisions of the Financing Agreement and any specific EU reporting requirements and;

(j) Coordinating the programme completion and financing closing activities and the preparation of the Completion Report as per the Financing Agreement.

For appointment to this position, applicants must have:-

(a) Bachelor Degree in either Commerce (Accounts options), Finance or Business Administration or any other relevant/equivalent field from a recognized institution plus (CPA-K);

(b) Eight (8) years working experience in a similar field, three (3) of which must have been in a senior management position;

(c) Knowledge in financial management/accounting procedures in government/donor-funded projects. Experience with an EU-funded project will be an added advantage;

(d) Computer skills, especially in specialized accounting packages such as TOMPRO, PASTEL, SUN;

(e) Knowledge of accounting, Human Resource and procurement policies and procedures;

(f) Knowledge on banking procedures, financial control, and procurement; and;

(g) Strong management and communication skills.

Application Process

i. Female candidates are particularly encouraged to apply.

ii. Each application should have a CV and covering letter indicating the Reference Number for the position.

Applicants for positions in the Nakuru or Siakago Town sub-units should clearly indicate the preference (N or S) as in the reference numbers.

Photocopies of relevant credentials should be enclosed.

iii. Each application in a sealed envelope should be submitted to:

Principal Secretary
Ministry of Agriculture, Livestock and Fisheries
State Department of Agriculture
P.O. Box 30028-00100
Nairobi

Not later than 10.00 a.m. on 11th April 2014.


iv. Only shortlisted candidates shall be invited for the interview

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