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Accounts & Office Assistant Job in Kenya

Our client, a Christian (Catholic) self help group whose primary objective is to encourage savings among its members is seeking to fill the position of an Accounts & Office Assistant

Reporting: Treasurer

Liaison: Group Members

Job Summary: Reporting to the Treasurer, the successful candidate will primarily be responsible for preparing and maintaining proper books of accounts, reports, and general office administration.

Main Duties

The role holder will be expected to;
  • Book keeping
  • Reconciliation of group accounts
  • Preparation of monthly, quarterly and annual accounts.
  • Prepare management reports for the management committee review.
  • Maintain groups Fixed Asset Register
  • Submit periodic reports on group affairs to Caritas Office.
  • Receive Membership application forms.
  • Receive bank deposit slips from members and issue receipt.
  • Verify and document M-Pesa payments made by members.
  • Post members shares and loan repayment into their accounts.
  • Receive loan applications from members and record them in the credit register, and advice the credit committee secretary.
  • Ensure recovery of Loan Security fund (LFC)
  • Prepare loan management report for the credit committee.
  • Prepare demand letters
  • Manage dormancy by notifying members who skip their monthly contributions.
  • Respond to members queries on lending procedures and update of their accounts.
  • Voluntary service to the Church
  • Any other tasks as assigned by the Management Committee

Job Specification
  • Good accounting knowledge, , especially preparation of financial statements
  • Attained Form IV level of Education with mean grade C+, CPA II or CPA I with 2 years experience. Good Computer Skills
  • Diploma in Co-operative Management will be an added advantage.
  • Other skills and attitudes specific to the role;
  • A practicing Catholic
  • An honest, disciplined and organized person
  • Self Starter with initiatives
  • Communication skills – verbal and written.
  • Knowledge of computerised bookkeeping is a must.
  • Prepared to work odd times including Sunday.
  • At least 24 years old

If you are interested and qualified please send a cover letter and CV to indicating the job applying for in the subject of the email.

Only shortlisted candidates will be contacted

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