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Finance & Admin Assistant in Nairobi/ Juba

MSF Switzerland (MSFCH) is a humanitarian medical organization providing emergency medical aid to populations in need.

Finance & Admin Assistant

70% South Sudan Mission, 30% Kenya Mission

Location  : Coordination Office, Nairobi   
Start date : 01.03.2014
Length of contract : 1 Year (renewable)

Main Tasks:

The Administration and Finance Assistant directly supports the Human Resources Manager and Coordinator in Juba as well as the Finance Manager and Coordinator in both Juba and Nairobi.

The person is situated in Nairobi office and works for the South Sudan Mission (70%) and Kenya Mission (30%)

Responsibilities include, but are not limited to:
  • Support movements of regional, national and expatriate staff to and from mission
  • Support recruitment process for Juba that are done in Nairobi
  • Support briefing on new staff
  • Responsible for the Saga data entry according to MSF standards
  • Responsible for one or several cashboxes and for timeliness and quality paper accounting (vouchers)
  • Ensures control of receipts and that payments to suppliers comply very strictly with MSF financial guideline, and the purchasing / validation / payment procedures for the mission.
  • Responsible for daily cash management, safety and availability
  • Checks the payroll information sent by South Sudan coordination, prepares the tax files, gets them validated and paid
  • Support the administrative and legal framework of the mission is compliant with MSF standard and legal framework
  • Receives all settlements from South Sudan coordination, checks them, prepares cheque payments and all required documents for settlements (certificate, discharge of liability)

  • Holder of a degree in Finance and accounting or Human resource management
  • At least two years experience in a similar position with an international NGO
  • At least one year of MSF experience will be an added advantage

Send your CV, motivation letter, copies of relevant documents, mentioning on the envelope “Finance& Admin Assistant” on or before 24th February 2014 to or to:

Human Resource Coordinator
MSF-Switzerland, Kenya Mission               
P.O. Box 25091 – 00603                   

Lavington, Nairobi

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