For
over 45 years and in 146 countries, ACDI/VOCA has empowered people in
developing and transitional nations to succeed in the global economy.
Based in Washington, D.C., ACDI/VOCA is a nonprofit international development
organization that delivers technical and management assistance in agribusiness,
financial services, enterprise development, community development and food
security in order to promote broad-based economic growth and vibrant civil
society. ACDI/VOCA currently has approximately 97 projects in 38 countries and revenues of over $140 million.
Operations Manager - Isiolo
We are currently seeking Operations Manager for the Resilience and Economic Growth in the Arid Lands-Accelerated Growth (REGAL-AG) project, funded by USAID.
This project will identify, integrate and sustain humanitarian investments that prove to be effective in sustainably increasing resilience and reducing the need for recurrent humanitarian assistance, and to build on these investments to accelerate sustainable economic growth.
The goal of REGAL-AG is to foster an inclusive livestock value chain that increases pastoralists’ resilience and stimulates economic growth in several Kenyan counties and beyond. The primary REGAL-AG office is based in Nairobi, with an office in each of the target operational regions, Marsabit and Isiolo.
This is a local position and the Operations Manager will handle all aspects of the administration, operations and financial management of the regional office in Isiolo.
Responsibilities:
- Ensure that
administrative, operations and procurement functions of Isiolo office are
in compliance with ACDI/VOCA’s Employee Personnel Manual (EPM),
Procurement Manual, USAID rules and regulations, and applicable Kenyan
law; prepare required documentation
- Address general
mail deliveries for the Isiolo office, including invoices, requests for
information, etc.
- Monitor office
equipment and maintain supply levels, submit supply order requests as
needed
- Act as liaison
to outside vendors
- Assist with
setup for new staff members to ensure smooth orientation
- Ensure kitchen
area is cleanly maintained and stocked
- Ensure efficient
maintenance of office assets, equipment, facilities, IT, security, etc.
- Ensure efficient
organization and execution of events, conferences, workshops, large
general meetings in Isiolo
- Supervise the
driver and any temporary or contract workers such as cleaners, security
guards, maintenance workers, etc.
- Monitor and
record staff attendance times and dates for Isiolo office – inform the
Office and Logistics Manager of staff leave (annual and sick) and ensure
that prior approval as needed
- Maintain
organized and accurate records including the submission of payment
requests for general invoices, payments, and expense reports
- Maintain
adequate Petty Cash for Isiolo office, notifying Office and Logistics
Manager as needed if additional funds are required
- Perform cash counts
on a daily basis and report the end day balance to Finance Manager. Enter
all cash transactions in cash book on a daily basis
- Maintain and/or
prepare receipts of items purchased and provide office asset information
to the Office and Logistics Manager for entering into the electronic
inventory system
Qualifications:
- Minimum of
bachelor’s degree in management or related field is required
- Minimum of 5
years of experience in managing office operations and
demonstrated understanding of and experience with USAID
policy and procedures
- Strong oral and
written communication skills is required
- Good problem
solver, self-starter, creative and innovative, good communication,
leadership and reporting skills required
To
be considered for this recruitment, please e-mail your resume to
recruitment@regal-ag.org.
Please include the position title in the subject line. No phone calls please.
Only finalists contacted. Women and minorities encouraged to apply.
EOE. Please apply by close of business, May 24th , 2013.
Please include the position title in the subject line. No phone calls please.
Only finalists contacted. Women and minorities encouraged to apply.
EOE. Please apply by close of business, May 24th , 2013.