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NGO Jobs in Kenya - WFP


Senior Programme Assistant (Resource and Pipeline Management Analyst)

Grade : Service Contract SC6 (G6 equivalent)
Duty Station : WFP’s Regional Bureau for East & Central Africa, based in Nairobi
Salary : As per UN Service Contract Salary Bands

This vacancy announcement is open to both male and female candidates. Qualified female candidates are particularly encouraged to apply.

The United Nations World Food Programme (WFP) is looking for a qualified candidate to fill the post of Senior Programme Assistant (Resource and Pipeline Management Analyst) in support of the Regional Bureau for East & Central Africa (OMN), based in Nairobi, Kenya.

Duties and Responsibilities:

Under the direct supervision of the Regional Resource Management Analyst, the Senior Programme Assistant (Resource and Pipeline Management Analyst) will be responsible for the following tasks:
  • Analyze monthly pipeline data in format for use by OMN Supply Chain Group to aid SCG on SRAC priorities and analysis for FPF replenishment.
  • Effective monitoring systems of the balances have been established and any variances is followed up with CO
  • Support the Compilation and provision of simplified one page management overview of Project RMA situation and recommendations to COs on monthly basis/initiat
  • RMA Supply chain format templates/ initiate pipeline Bulletin templates.
  • Recommend & Create Excel reporting templates for the unit that can minimize human errors and reduce delays in request for information and time workflows.
  • Better planning, review and further recommendations to management on enhancements of fund management and accountability system
  • Continuously access existing gaps, and the extent to which fund management and accountability is performed by existing systems.
  • Provide input and feedback to new and existing Global templates and resource analysis reports.
  • Provide comprehensive analysis on project performance and resource surplus/deficit, and recommend appropriate actions to be undertaken by CO management.
  • With support from Supervisor, acquire skills and keep self-abreast in the review of project performance analysis on Surplus/Deficits and perform BRs feedback analysis.
  • Rules and regulations, policies and procedures are made available to all relevant staff relevant staff have received adequate training on the financial rules and regulations, policies and procedures.
  • To enhance the knowledge of CO counterparts with regard to the resource management and pipeline issues in their daily work.
  • Ensure project budgets are accurate and timely checked, reviewed.
  • Review budget and revised budget plans for new and on-going projects and provide expert advice on budgetary adjustments required for effective utilization of funds by RB/CO(ii) Recommend follow up actions in respect to approval process for all projects so that all documentation are in line with the Programme Review Committee (PRC) recommendations and data in WFP corporate system.
  • Collect operational pipeline data and prioritize operations in the region to facilitate multilateral allocation process (SRAC process)& Provide qualitative support to CO to ensure, more effective and efficient pipeline management
  • Coordination and the creation of monthly OMN Pipeline bulletin including continuous improvements of design and information/ data included.
  • Enhance information sharing and coordination between, Programme, Donor Relation, Pipeline, Procurement & Logistics in RB in order to optimize the supply chain.
  • Act as Secretariat to the SCG; Take minutes at meeting of SCG/ Record follow up actions/ follow through with other units for availability to meetings and follow up actions.
  • Attend SCG meetings and note developing issues within units
Expected Results: Well-functioning unit, providing technical expertise in a specialized area.

Critical Success Factors: 
  • Sound judgment; ability to extract, interpret, analyze and format data and to resolve operational problems.
  • Ability to work with minimum of supervision; to supervise and train support staff and to work effectively with people of different national and cultural backgrounds. 
  • Extensive and in-depth practical knowledge of a specialized area; ability to plan and organize work.
Qualifications and Experience
  • Education: Secondary school education, preferably supplemented by courses in supply chain management, development economics, emergency or other related field.
  • Experience: At least six years of progressively responsible experience of which at least one year closely related to operations, food aid related work or other related field. At least one year at the G6 level or equivalent.
  • Knowledge: Training and/or experience utilizing computers including word processing, spreadsheet and other software packages.
  • Proficiency in Excel and fair knowledge on Pivot tables: This level of skills is required to use advanced techniques for analyzing and manipulating data in Excel 2), automate some operations, manage Macro Commands, and create MS Excel applications.
  • Specifically: Customize the work area, use advanced functions (Names, VLOOKUP, IF, IS), work with Pivot Tables, use spreadsheet web components, manage macro commands, concepts planning, operations, execution, modification, interruption, use personalized toolbars and perform some programming in VBA Language: Fluency in both oral and written communication in English essential.
Other desirable skills: 
  • Knowledge of relevant WFP specified software; 
  • knowledge of WFP financial regulations; 
  • and rules and WFP policies and procedures in the area of work; 
  • proficiency in a second official WFP language.

National Programme Officer (Resource and Pipeline Management Analyst)

Grade : NOB (Fixed Term)
Duty Station : WFP’s Regional Bureau for East & Central Africa, based in Nairobi
Salary : As per UN Scales

This vacancy announcement is open to both male and female candidates. Qualified female candidates are particularly encouraged to apply.

The United Nations World Food Programme (WFP) is looking for a qualified candidate to fill the post of National Programme Officer (Resource and Pipeline Management Analyst) in support of the Regional Bureau for East & Central Africa (OMN), based in Nairobi, Kenya.

Duties and Responsibilities:

Under the direct supervision of the Regional Resource Management Analyst, the National Programme Officer (Resource and Pipeline Management Analyst) will be responsible for the following tasks:
  • Review budget and revised budget plans for new and ongoing projects to provide expert advice on budgetary adjustments required for effective utilization of funds by RB/CO;
  • Recommend follow up actions in respect to approval process for all projects so that all documentation is in line with the Programme Review Committee (PRC) recommendations and data in WFP corporate systems is accurate; and,
  • Provide comprehensive analysis on project performance and financial surplus/deficit, and recommend appropriate actions to be undertaken by RB/CO management.
  • Monitor the use of resources assigned to projects and provide expert advice to Fund Managers on actions to be taken in case of potential shortfalls and surpluses;
  • Provide input into the design of tools to facilitate monitoring of resource utilization and identification of surpluses and shortfalls;
  • Support the preparation of advance financing requests by providing recommendations to the Regional Director; monitor and provide advice on all internal and external borrowing and repayment arrangements;
  • Support the preparation of various documents, e.g. funding proposals and assignment plans, budgets for donor proposals, import parity forms and presentation of costs versus benefits of local purchases, e.t.c;
  • Monitor commodity and cash requirements, availability and shortfalls (pipeline) for all operations in the region;
  • Ensure that CO pipeline submissions are accurate and reflect project requirements and situation on the ground;
  • Collate operational pipeline data and prioritize operations within the RB according to severity of pipeline shortfalls. Advise RB management and Headquarters (HQ) on resource allocations;
  • Support the preparation of pipeline reports and strategy definition for the utilization of resources during emergencies;
  • Provide food-demand plan aggregated by common corridors to support management of the Forward Purchase Facility (FPF) and provide information to guide Regional Bureau decision-making when multiple projects compete for the same FPF stock.
  • Prepare and disseminate comprehensive regular/ad hoc analytical reports related to resource management to facilitate forecasting and decision making process;
  • Contribute to corporate initiatives in support of funds and budget management and corporate system enhancements; and,
  • Perform other duties as required.
Expected Results: 
  • Well prepared, analytical work; well managed projects, programmes and/or operations. 
  • Preparation of documents/operations which bring together country programmes in a manner which reflects strategic regional/country strategies and executive decisions. 
  • Effective coordination with other units and Headquarters, which leads to adequate delivery of required resources.
Critical Success Factors: 
  • Good analytical skills; resourcefulness, initiative, maturity of judgment, tact, negotiating skills; ability to communicate clearly both orally and in writing; ability to work in a team, and establish effective working relations with persons of different national and cultural backgrounds. 
  • Ability to cope with situations which may threaten health or safety; flexibility in accepting work assignments outside normal desk description. 
  • Ability to deal patiently and tactfully with people of different national and cultural backgrounds.
Qualifications and Experience
  • Education: University degree in one or more of the following disciplines: economics, agriculture, international affairs, business administration, social sciences, development studies or a field relevant to international development assistance.
  • Experience: At least three years of postgraduate professional experience in commerce, business administration, development, or food aid support.
  • Knowledge: Training and/or experience utilizing computers including word processing, spreadsheet and other software packages. 
  • Proficiency in Excel and fair knowledge on Pivot tables: This level of skills is required to use advanced techniquesfor analyzing and manipulating data in Excel 2), automate some operations, manage Macro Commands, and create MS Excel applications. 
  • Specifically: Customize the work area, use advanced functions (Names, VLOOKUP, IF, IS), work with Pivot Tables, use spreadsheet web components, manage macro commands, concepts planning, operations, execution, modification, interruption, use personalized toolbars and perform some programming in VBA
  • Language: Fluency in both oral and written communication in English essential.
Other desirable skills: 
  • Knowledge of relevant WFP specified software; 
  • proficiency in a second official WFP language, preferably French and general knowledge of UN system policies, rules, regulations and procedures governing administration.

National Programme Officer

Grade : NOC (Fixed Term)
Duty Station : WFP’s Regional Bureau for East & Central Africa, based in Nairobi
Salary : As per UN Scales

This vacancy announcement is open to both male and female candidates. Qualified female candidates are particularly encouraged to apply.

The United Nations World Food Programme (WFP) is looking for a qualified candidate to fill the post of National Programme Officer in support of the Regional Bureau for East & Central Africa (OMN), based in Nairobi, Kenya.

Duties and Responsibilities
:

Under the direct supervision of the Senior Regional Programme Advisor, and in accordance with appropriate policies, guidelines, procedures and processes, the National Programme Officer will be responsible for the following tasks:
  • Support the Senior Regional Programme Advisor in managing and planning various aspects of programming including programme design support taking into account WFP requirements, policies and practices.
  • Oversee preparation and dissemination of timely analytical and critical reports including proposals for improvements in operations and the scope of programmes
  • Responsible for overall school feeding programme support and act as a school feeding focal person in the regional office
  • Support the Senior Regional Programme Advisor in providing programme oversight to country offices.
  • Participate in country level programme review missions that consequently support the development of succeeding project documents or led to strategic revision of ongoing ones.
  • Support the Senior Regional Programme Advisor in preparing programme workplans and budgets.
  • Provide programme support in the review and preparation of reports including the Special Project Reports and Annual Performance Reports.
  • Review, assess and present proposals for extra-budgetary funding that support programming.
  • Closely work with the monitoring and evaluation team for the support of the country offices in managing decentralized evaluations in the region.
  • Act as Gender Focal Person in the Region
  • Ensure compliance with WFP’s policies, criteria and procedures with respect of programming.
  • Supervise other programme staff; provide training and technical guidance in their work
  • Perform other related duties as required.
Expected Results: 
  • Well prepared, analytical work; well managed projects, programmes and/or operations. 
  • Preparation of documents/operations which bring together country programmes in a manner which reflects strategic regional/country strategies and executive decisions. 
  • Effective coordination with other units and Headquarters, which leads to adequate delivery of required resources.
Critical Success Factors:
  • Good analytical skills; resourcefulness, initiative, maturity of judgment, tact, negotiating skills; ability to communicate clearly both orally and in writing;
  • ability to work in a team, and establish effective working relations with persons of different national and cultural backgrounds.
  • Ability to cope with situations which may threaten health or safety; flexibility in accepting work assignments outside normal desk description.
  • Demonstrated ability to develop and maintain effective work relationships with counterparts and staff within the office, host population, donors, NGOs and other UN agencies;
  • ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision.
  • Ability to deal patiently and tactfully with people of different national and cultural backgrounds.
Qualifications and Experience
  • Education: University degree in one or more of the following disciplines: economics, agriculture, international affairs, business administration, social sciences, development studies or a field relevant to international development assistance.
  • Experience: At least five years of postgraduate progressively responsible professional experience in public sector management, development projects, emergency assistance, and/or operational aspects of national, bilateral or multilateral food aid or commercial transactions.
  • Knowledge: Training and/or experience utilising computers, including word processing, spreadsheet and other standard WFP software packages and systems. General knowledge of UN system policies, rules, regulations and procedures governing administration.
  • Language: Fluency in both oral and written communication in English essential.

Senior Procurement Assistant

Grade : Service Contract SC6 (G6 equivalent)
Duty Station : WFP’s Regional Bureau for East & Central Africa, based in Nairobi
Salary : As per UN Service Contract Salary Bands

This vacancy announcement is open to both male and female candidates. Qualified female candidates are particularly encouraged to apply.

The United Nations World Food Programme (WFP) is looking for a qualified candidate to fill the post of Senior Procurement Assistant in support of the Regional Bureau for East & Central Africa (OMN), based in Nairobi, Kenya.

Duties and Responsibilities:

Under the direct supervision of the Senior Regional Procurement Officer, the Senior Procurement Assistant will be responsible for the following tasks:
  • Guide, train and supervise support staff engaged in the processing of procurement reports and returns from country offices and regional bureaux in the procedures, rules and regulations;
  • Analyze, control and maintain data from various sources in procurement systems and take corrective action as necessary;
  • Respond to queries regarding procurement data from staff in the unit and elsewhere in the Programme;
  • Initiate administrative actions related to procurement information;
  • Update and track processing of procurement actions;
  • Prepare purchase orders and contracts for review by a Procurement Officer;
  • Prepare statistical tables and standard reports;
  • Oversee the data input into procurement related databases by administrative assistants and provide guidance on data input and validation;
  • Maintain relevant internal databases and files; keep track of contractual agreements;
  • Verify claims for accuracy and conformance with procurement rules and regulations;
  • Brief/debrief staff members on issues relating to procurement transactions;
  • Evaluate, develop, and recommend procedures. Participate in discussions on new/revised procedures and practices; interpret and assess the impact of changes and make recommendations on follow up actions;
  • Draft or prepare correspondence to respond to enquiries in respect to relevant procurement matters; review correspondence drafted by other assistants prior to clearance by supervisor, as appropriate;
  • Perform other related duties as required.
Expected Results: 
  • Well organized, reports and/or records, put together independently with only general guidance. 
  • Well organized work with accurate information and databases; efficiently supervised team of support staff or work unit.
Critical Success Factors:
  • Sound judgment; ability to extract, interpret, analyze and format data and to resolve operational problems. 
  • Ability to work with minimum of supervision; to supervise and train support staff; 
  • and to work effectively with people of different national and cultural backgrounds. 
  • Ability to work with accuracy under time constraints and pressure;
  • to deal patiently and tactfully with staff members and others and to have a high sense of confidentiality, initiative and good judgment.
Qualifications and Experience
  • Education: Secondary school education preferably supplemented by Diploma in Business Administration/Management, or other related field.
  • Experience: Five years of progressively responsible support experience including at least three years in a financial unit, human resources, audit, evaluation, resources, or another related field and at least one year at the G5 level or equivalent.
  • Knowledge: Knowledge of WFP manuals in the area of procurement and financial rules and regulations.Knowledge of WFP’s Information System. Training and/or experience using MS PowerPoint and other WFP standard software including word processing, spreadsheet and other systems. General knowledge of UN system policies, rules, regulations and procedures governing procurement administration.
  • Language: Fluency in both oral and written communication in English essential.
Other desirable skills: 

Knowledge of relevant WFP specified software; proficiency in a second official WFP language, preferably French

Interested individuals meeting the above qualifications are required to submit their applications together with detailed curriculum vitae, copies of education certificates, names and telephone numbers or email addresses of three work referees by e-mail to: wfp.omnhr@wfp.org quoting the VA no. and the title of the position in the subject line.

Applicants should also complete and submit a Personal History form (P.11) available on the following link http://www.unon.org/docs/P11.doc.

Closing date: 04 June 2013.

Applications must be received by the deadline. Late applications will not be considered.

Only short-listed candidates meeting all essential qualifications will be contacted.

NB: WFP does not charge fees from applicants at any stage during the recruitment process.

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