Talinda
East Africa, a Kenyan medium sized value added reseller of VoIP, IP PBX, Wi-Fi
and SBC solutions are recruiting an Office Administrator.
Reporting
to the General Manager, the position serves to effectively manage the office
operations and accounting.
A.
General Office Administration
- Ensure
procedures are followed in procurement of all materials and
services.
- Assist
with HR, filing, letters, HR calendar of events, leave administration and
pay slip management.
- Ensure
all sales leads collected are entered in-to the Lead database correctly
and all customer contacts are recorded on the customer database.
- Ensure
all bid documents are collected, completed and delivered on time by the
relevant sales staff.
- Stock,
Office equipment and furniture management and maintenance.
- Manage
the office reception area; receiving and transferring incoming calls,
Welcoming visitors, preparing office refreshments and ensuring the office
is clean and tidy at all times.
- B.
Accounting
- Entry
of sales invoices and expense receipts to the accounting software
(QuickBooks) and proper manual filing of all documents.
- Petty
cash management
- General
ledger maintenance
- Preparation
of monthly Financial Management Reports(Profit and Loss Statement, Balance
sheet, Accounts Receivables Report and Accounts Payable Report)
- Calculation
of monthly VAT liability, completion and submission of VAT returns
- Bank
Reconciliation
- Monthly
Payroll Administration
- Accurate
Government and local tax calculations(NHIF,NSSF,PAYE,HELB)
- Give
advice on internal control systems to facilitate proper cash management
and ensure all statutory deductions are submitted on time every accounting
period.
- Follow-up
on all receivables, deliver invoices/statements on time and collect
payment
Suitable candidates MUST have the following minimum
qualifications:
- A
minimum of CPA II with a Diploma/Degree from a recognized
Institution.
- Demonstrated
working knowledge of QuickBooks, Microsoft office packages particularly
Excel
- Good
oral and written communication skills.
- Ability
to work under pressure and meet strict deadlines.
- Good
interpersonal skills and ability to communicate at all levels
- Good
planning and organizational skills
- Immediate
availability
Interested and suitably qualified candidates should send their
detailed cover letter and CV indicating their current remuneration to
recruit@talinda.net so as to reach on or before 25th January 2013.
Only
short listed candidates will be contacted.