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Supply Chain / Logistics Associate Job Vacancy

Kenya Pharma is a USAID-funded Chemonics-implemented project that seeks to establish and operate a reliable, sustainable pharmaceutical supply chain management system. 

Its aim is to forecast, procure, store, and distribute drugs, supplies, and equipment needed for the care and treatment of persons with HIV/AIDS in Kenya. 

Kenya Pharma has the following vacancy:
Position Title: Supply Chain / Logistics Associate
Reports to: Supply Chain/Logistics Manager
Position Description:
Based in Nairobi, the SC/L Associate assists in the management of Kenya Pharma’s inbound drug shipments, customs clearance, warehousing and inventory management; outbound deliveries to service delivery points; management of reverse logistics of commodities; reporting and implementing identified ISO 9001: 2008 procedural controls; and ensuring compliance with USAID regulations, Chemonics policies and procedures, and GoK regulations and laws
Specific Duties & Responsibilities
Inbound shipment:
  • Liaise with the shipment subcontractor and ensure commodities are shipped from the supplier and cleared with customs in a timely manner;
  • Coordinate arrival of shipments into the warehouse.
Warehousing & Inventory Management:
  • Oversee warehousing practices to ensure appropriate handling of commodities;
  • Coordinate receipt and dispatch of the commodities from the warehouse;
  • Manage buffer stock levels and work with the procurement and forecasting and quantification managers to ensure availability of buffer stocks at all times in the warehouses; and
  • Plan and manage semi-annual inventory and warehouse inspections.
Outbound Shipment:
  • Liaise with the warehouse team for the management of drug orders, authorize emergency deliveries to facilities, and manage reverse logistics when required;
  • Coordinate with the transport subcontractor to ensure efficiency in delivery of commodities to sites as well as proper tracking and tracing of commodities.
Management and Reporting:
  • Support overall management and supervision of subcontractors;
  • Identify areas of potential improvements/efficiencies;
  • Work with project team to develop and deliver training on various areas of supply chain management; and 
  • Implement ISO 9001:2008 principles and Chemonics and USAID regulations in supply chain management.
  • A bachelor’s degree in commerce, purchasing and supply management or a post graduate qualification in procurement and supply and / or equivalent combination of education and relevant work experience.
  • Minimum 5 years relevant work experience, preferably in an NGO setting;
  • Experience managing health commodity supplies will be an added advantage;
  • Good knowledge of USAID and its contractual and reporting requirements;
  • Strong understanding of GOK customs clearance procedures and processes.
Send your CV and cover letter with three professional referees to not later than 7th December, 2012. 

Please include position title in the subject line of the email.
For a more comprehensive scope of work for this position, visit

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