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Operations Assistant Job in Kenya

Operations Assistant

Department : Operations
Supervised by : Operations Manager
Industry : ICT


The purpose of this role is to carry out daily operations in order to meet company targets for growth and profitability.

Key Tasks

  • Improve the operational systems, processes and policies in support of organizations mission, specifically, support better management reporting, information flow and management, business process and organizational planning
  • Manage and increase the effectiveness and efficiency of support services through improvements to each function as well as coordination and communication between support and business functions
  • Play a significant role in long-term planning, including an initiative geared towards    operational excellence
  • Oversee overall financial management, planning, systems and controls
  • Oversee regular assessments and forecast of the company's financial performance against budget, financial and operational goals. 
  • Oversee short and long-term financial and managerial reporting Organizational effectiveness
  • Increase the effectiveness and efficiency of support services through improvements to each function as well as coordination and communication between functions
  • Drive initiatives in the management team and organizationally that contribute to long-term operations excellence
  • Manage the day to day operations of the company
  • Provide the consulting services on matters related to tax and insurance questions and business structure and growth
  • Develop policies, systems and procedures to improve operational efficiency and support staff to implement Organizational leadership
  • Contribute to short and long term organizational planning and strategy as a member of the management team
  • Plan, staff and supervise all assigned work unit activities through managers to ensure a cohesive operational unit
  • Provide advice, guidance and direction to subordinate executives and managers toward their professional development
  • Liaise with the HR department in monitoring availability and flow of personnel
  • Coordinate and confer with professional staff to resolve operating problems and difficulties and authorize department operational procedures within corporate framework. 
  • Serves as management team member
  • Responsible for maintaining good working relationships and promoting good public relations in conjunction with the project managers and technicians
  • Risk management In consultation with the HR and finance department, serve as primary liaison to legal counsel in addressing legal issues e.g., copyright, governing instruments, partnerships,   licensing etc.
  • Oversee organizational insurance policies
Knowledge and Skills Requirement
  • At least three years experience in Finance management and Project Management
  • Strong background and work experience in finance, projects and administration
  • Excellent computer skills and proficient in Microsoft office
  • Excellent communication skills both verbal and written
  • Demonstrated leadership and vision in managing staff groups and major projects or     initiatives
  • Excellent interpersonal skills and a collaborative management style
  • A demonstrated commitment to high professional ethical standards and a diverse   workplace
  • Knowledge of tax and other compliance implications
Interested candidates, please apply with your full resume stating qualifications, working experience, current/expected salaries to . 

On the subject line indicate Operations Assistant.

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