HelpAge International (HelpAge) is a global network of
not-for-profit organisations with a vision of a world where older people
fulfill their potential to lead active, dignified, healthy and secure
lives.
The East West Central Africa Regional Development Centre
(EWCARDC) is one of six regional centres working to build and strengthen older
people’s organisations around the world which provide a wide range of services
related to social protection, sustaining a livelihood in old age, HIV and AIDS,
discrimination & abuse, health and emergencies.
We seek to fill below positions and invite qualified candidates
to apply.
Job Description
Job Description
Job Title: Communications Assistant
Contract: Initially 6 months with possible
extension
Location: Nairobi, EWCARDC
Responsible to: Regional Communications
and Information Coordinator
HelpAge International
The contribution older women and men make to society – as
carers, advisors, mediators, mentors and breadwinners – is invaluable. However,
growing older is not without its problems.
HelpAge International helps older people claim their rights,
challenge discrimination and overcome poverty, so that they can lead dignified,
secure, active and healthy lives. Our work in over 75 countries is strengthened
through our global network of like-minded organisations – the only one of its
kind in the world.
Our vision
Our vision is a world in which all older people fulfil their
potential to lead dignified, active, healthy and secure lives.
Our mission
We work with the HelpAge network of affiliates and partners to
ensure that people everywhere understand how much older people contribute to
society, and that they must enjoy their right to healthcare, social services
and economic and physical security.
The role
The main purpose of the role will be to assist in the advocacy
and communication department in the planning, preparation and execution of
communications products and activities that reinforce HelpAge’s organizational
position and promote its vision and mission in Africa.
This will include providing support in the production of publications and IEC materials, maintenance of the HelpAge website and intranet and support to the coordination of HelpAge’s flagship campaign Age Demands Action (ADA).
ADA is a grassroots global campaign which takes place on the UN
International Day of Older Persons on October 1st and other important days such
as World Elder Abuse Day and World AIDS Day and involves older people across
the world lobbying decision makers for their rights to be recognised.
In the past, delegations who met with government have received
firm commitments of increased pensions, improved healthcare and better access
to basic needs such as food, water and credit.
For more information about the campaign, please visit our
website:www.helpage.org/get-involved/campaigns/age-demands-action/.
Core to this support role will be the promotion of the Hilton
Humanitarian Prize which
HelpAge was awarded in 2012 in recognition of being the only
global organization with a singular focus on providing assistance to and
advocating for disadvantaged older people.
Responsibilities
Responsibilities will include supporting the implementation of
the regional communications strategy through:
Operational support
·
Support in the collation and editing of articles as well as
coordinating the production of HelpAge’s quarterly Ageing in Africa newsletter.
·
Regular writing, editorial and content management work on
HelpAge’s website Africa and pages, provision of news stories and facilitating
real time reporting on key events such as ADA, updating Face book and other
social media
·
Supporting the implementation of the regional publishing plan
motivating and coordinating input from country offices and network members
·
Support in the production and dissemination of publications in
dealing with printers, translators, editors
·
Support to media engagement and activities, including regular
and monitoring review of African new stories concerning HelpAge’s core themes
·
Regular updating of EWCA intranet pages
·
Coordination of organisational contacts database
·
Manage the organizational information email account
info@helpage.co.ke
·
Collation and monitoring of annual organizational communication
impact indicators
Support to Programmes
·
Work with programme managers to support the extraction of
quality impact information, case studies, testimonies and other programme
materials, for organisational communication purposes (including regular
publications, website and intranet).
·
Support in editing, coordination of translations and production
of project specific publications.
·
Support in the coordination of communicational aspects of core
events and workshops organised as part of the programmes
·
Support the regional communications officer in building
communication capacity with affiliate and partner organisations
·
Ensure fair representativeness and visibility of HelpAge’s
donors on all publications and other communications products, in particular the
promotion of the Hilton Prize.
ADA campaign
·
Assist in the planning and coordination of ADA in-country
actions in Africa
·
Respond promptly to questions and requests from delegation
organisers and RDC team.
·
Gather regular updates from participating countries on their
activities and distribute regular updates to participants and HelpAge staff
·
Monitor and evaluate all campaign activities, contributing to
proposals and reports for grant funders, donors and for organisational learning
·
Draft an ADA narrative report for the Africa region
·
Assist in the development and distribution of campaign marketing
materials like videos, banners, T-shirts ensuring greater visibility of HelpAge
and the Hilton prize in particular.
·
Tailor global campaign toolkits for partners in the region and
assist them in using it
·
Assist with budget monitoring and distribution of funds to third
parties in the region
·
Ensure that visibility of HelpAge receiving the Hilton
Humanitarian Prize is raised through the on-going campaigns.
Other
·
Coordinate activities showcasing the Hilton prize in the Africa
region
·
Conduct online research to gather intelligence data as needed
The post holder may be asked to undertake additional tasks,
commensurate with status, after consultation and the provision of necessary
support and training as appropriate.
Person specification
Person specification
Essential
·
Degree in communication/marketing or related subject
·
At least two years of experience of communications within
development organisations
·
Excellent English writing and editorial skills
·
Strong attention to detail and exceptional organisational skills
are a must
·
Strong social media and online skills; able to write and upload
campaign information on our website, Twitter, Face book, YouTube and Flickr
·
Ability to use Photoshop, Illustrator and Windows Movie Maker or
Adobe Premiere Pro.
·
Proficiency in Word, Excel and familiarity with Outlook
·
Ability to communicate with various stakeholders on a global
level
·
Able to multitask and meet critical deadlines
·
Exceptional interpersonal skills
·
Comfortable working with older persons and ability to work in a
multicultural environment.
Job Title: Accountant – Grants and
Contracts
Department: Finance &
Administration
Location: Nairobi, Kenya
Responsible To: Regional Finance
Director
Relations with Others: Close working
relationship with Project Managers, and finance staff of affiliates and
partners
Purpose: Responsible for
budgeting, financial accounting and reporting of assigned grants and donor
projects in the EWCARDC and providing financial support and training to
affiliates and implementing partners
Responsibilities:
1.1 Grant and Contract Management
·
Prepare and submit to Regional Finance Director interim and
final donor financial reports for review at least one week before the due date
·
Prepare and circulate monthly donor and HtA monitoring (expense
vs budget) report to programme managers by 22nd day of the month for assigned
project codes
·
Promptly follow-up and make adjustments to monthly and interim
donor reports based on feedback from the program managers.
·
Review monthly donor reports with the relevant managers and
point out areas with financial risks in line with donor conditions for the
managers to take proactive corrective action.
·
Assist project managers with budget re-alignment and other
budgetary issues
·
Ensure expenses are charged to correct project and budget lines
·
Receive, review and correct monthly returns from implementing
partners for assigned projects and prepare for submission to UK office by 7th day
of each month
·
To assist in getting monthly cash flow requirements from
implementing partners and project managers and forwarding this to the
Accountant - Secretariat for consolidation and forwarding to UK Secretariat.
·
Keeping a file for each project and filing all returns and other
correspondence on file and ensuring security and confidentiality of the
documents in line with HelpAge policy on document retention, retrieval and
archiving.
·
Periodically visit partners, Lodwar office and review their
financial and administrative policies and procedures, identify shortcomings and
train partners in such areas.
·
Implement financial and administrative policies as laid down in
the Finance and Administration Manuals in use.
1.2 Budgeting
·
Train and assist project managers in proposal budget preparation
for various donors
·
Train and assist project managers in budget re-aligmnet and
review
·
Train and assist project managers in budget phasing and
preparation of Detailed Budget Sheet for SUN system.
·
Assist in the preparation of the EWCARDC annual and mid-year
financial review (MYFR) budgets
1.3 Others
·
Assist Accountant – Secretariat on demand or in his/her absence
Other Features of the Job (Working conditions etc)
The position is based in Nairobi but with constant travels to
the field (Northern Kenya) to assist partners with training and other donor
compliance issues.
Respond to any emergency issue affecting partners and Country
Offices at short notice
Person Specification:
Essential:
·
Good working knowledge of computer packages preferably SUN
systems, word processing, spreadsheets, power point and database packages.
·
Ability to work independently and make good routine decisions.
·
Excellent command of English and Kiswahili both written and oral
·
Able to travel at short notice
·
Exposure to and familiarity with the region’s work environment
Experience:
·
Minimum of 3 years experience in an NGO multi-cultural setting
Knowledge/Skills:
·
Strong interpersonal and communication skills.
·
Training skills
·
Performance management skills.
Education Criteria:
·
A Bachelor’s degree in accounting and CPA III or equivalent
professional level
Desirable:
·
Firm
·
Stress tolerance
·
Building partnership
·
Attention to detail
·
Able to work with limited supervision
·
Proactive and reliable
Desirable: Experience
of taking part or working on a political or awareness raising campaign.
To apply for this position, please send a CV of not more than three pages, and a covering letter, explaining how you meet the criteria for this role to the Regional Human Resource Coordinator on helpage@helpage.co.ke by 19th October, 2012.
To apply for this position, please send a CV of not more than three pages, and a covering letter, explaining how you meet the criteria for this role to the Regional Human Resource Coordinator on helpage@helpage.co.ke by 19th October, 2012.
Only shortlisted candidates will be contacted.