Vacancy Announcement
No:ODN/009/2012
(VA issued on 24
August 2012, closing date 06 September 2012)
Post Title: National Logistics Officer
Grade: Service Contract SC9 (NOB equivalent)
Duty Station: WFP’s Regional Bureau for East & Central Africa, based in
Nairobi
Salary: As per UN Service Contract Salary Bands
This vacancy
announcement is open to both male and female candidates. Qualified female
candidates are particularly encouraged to apply.
The United Nations
World Food Programme (WFP) is looking for a qualified candidate to fill the
post of National Logistics Officer in support of the Regional Bureau for East
& Central Africa (ODN), based in Nairobi, Kenya.
Duties and
Responsibilities:
Under the direct
supervision of the Regional Logistics Officer (RLO), the National Logistics
Officer will be responsible for the following duties:
- Assist
RLO with defining logistics strategy within ODN Country Offices and ensure
effective integration of air, sea and surface transport operations,
including coordination with other organizations in the area;
- Prepare
logistics work plans;
- Support
ODN COs with management of logistics operations;
- Contribute
to organizing, leadership or participation in Logistics Cluster
interagency forums;
- Where
assigned, provide leadership in specific technical areas of competence,
i.e. air operations, freight forwarding, rail transport, fleet management;
- Working
directly or through sub-ordinates, gather transport market intelligence
within ODN COs through research and networking to improve the knowledge
basis in WFP;
- Ensure
effective monitoring of the ODN transport budgets including project
budgetary review and regular Landside Transport Storage & Handling
(LTSH) reviews;
- Support
the preparation of quarterly reports for the WFP HQs Committee on
Contracts Transport & Insurance;
- Contribute
to project documents, including LTSH computation and other budgetary
issues, with special attention for Special Operations;
- Work
closely with other ODN Units in identifying & mobilizing resources as
well as implementation and reporting on special logistics operations;
- Ensure
that risk analysis/management and emergency logistics preparedness is
timely undertaken and adequately reflected in the WFP Contingency
Plans.
- Periodically
monitor the management of risks and report on any actions taken;
- Travel
occasionally within the region when required to do so by the organization;
- Perform
other related duties as assigned.
Expected Results:
Under overall guidance
of the supervisor and with certain degree of independence, a collaborative
member of a team will identify and mobilise resources for successful logistics
operations, produce well prepared, analytical work and/or manage
projects/operations that require a significant amount of in depth analysis
leading to final recommendations.
S/he guides and/or
supervises General Service staff; Ensures application of appropriate policies,
guidelines, procedures and processes.
Effectively and in a
timely manner liaises with logistics counterparts at all stages of the
operation.
Critical Success Factors:
- Organisation
and coordination skills.
- Ability
to analyze data, draw conclusions and recommend a course of action.
- Excellent
knowledge of commodity management practices and ability to execute tasks
quickly and with minimal supervision.
- Be able
to develop greater expertise through exposure to a range of logistics
activities.
- Demonstrated
ability to develop and maintain effective work relationships with
logistics counterparts and staff within the regional/country office.
- Ability
to deal patiently and tactfully with people of different national and
cultural backgrounds.
Qualifications and Experience:
Education: University degree in Business Administration, Engineering,
Computer Science, Statistics, Economics (Preferably Transport Economics),
Quality Assurance, Technical, Statistics or Management related to the area of
work, i.e. Air Transport, Surface Transport, etc.
Experience: At least three years of professional post-graduate practical
commercial experience in one or more of the transportation and ancillary
sectors: port operations, shipping, clearing and forwarding, air operations,
large scale road/rail transport and distribution management.
Knowledge: Training and/or experience utilizing computers, including word
processing, spreadsheet and other software packages. Knowledge of WFP
administrative regulations and rules, and WFP policies and procedures in the
area of work.
Language: Fluency in both oral and written communication in English and
Kiswahili.
Other desirable
skills: Working knowledge
(level C) of two of the UN official languages; training and/or experience using
MS Word, MS Excel, MS PowerPoint and other WFP software.
Interested Kenyan
nationals meeting the above qualifications are required to submit their
applications together with detailed curriculum vitae, copies of education
certificates, names and telephone numbers or email addresses of three work
referees by e-mail to: wfp.odnhr@wfp.org quoting the VA no. and the title of
the position in the subject line.
Applicants should also
complete and submit a Personal History form (P.11) available on the following
link
http://www.unon.org/docs/P11.doc.
http://www.unon.org/docs/P11.doc.
Closing date: 06
September 2012.
Applications must be
received by the deadline.
Late applications will
not be considered.
Only short-listed
candidates meeting all essential qualifications will be contacted.
NB: WFP does not
charge fees from applicants at any stage during the recruitment process.
Post Title: Senior Logistics Assistant
Grade: Service Contract SC7 (G7 equivalent)
Duty Station: WFP’s Regional
Bureau for East & Central Africa, based in Nairobi
Salary: As per UN Service Contract Salary Bands
This vacancy
announcement is open to both male and female candidates.
Qualified female
candidates are particularly encouraged to apply.
The United Nations
World Food Programme (WFP) is looking for a qualified candidate to fill the
post of Senior Logistics Assistant in support of the Regional Bureau for East
& Central Africa (ODN), based in Nairobi, Kenya.
Duties and
Responsibilities:
Under the direct
supervision of the Regional Logistics Officer (RLO), the Senior Logistics
Officer will be responsible for the following duties:
- Assist
the Regional Logistics Officer on providing oversight on all operational
transport matters arising in the region and assist in the implementation
of corporate standards, with special emphasis on Commodity Accounting
Systems (CTS) & Landside Transport Storage Handling (LTSH) Cost
Control;
- Assist
CO in Bureau with commodity accounting and reporting on food and non-food
items and ensure that internal control systems are functioning and that
all relevant records are maintained;
- Oversee
all CTS / LTSH monitoring functions, Supervise the production of reports
and other CTS /LTSH information, Analyze data produced by CTS / LTSH
systems, identifying ways of improving efficiency;
- Ensure
that WFP policies, procedures, guidelines, business rules as well as best
practice are adhered to;
- Collect
regional and statistical information related to needs in various
locations. Maintain logistics cost data on various means of transport in
the Region;
- Follow
up on projections of needs and call forward requirements. Liaise closely
with Resource & Pipeline Focal points on food movements;
- Assist
in the training of staff on CTS & LTSH, particularly ensuring that
support staff are adequately trained, cross trained and identify any
additional training needs to achieve high working standards;
- Travel
occasionally within the region when required to do so by the organization;
- Perform
other related duties as required.
Expected Results: Well managed and
supervised support staff in a regional bureau; timely administrative support in
general and specialised areas.
Critical Success
Factors:
- Sound
judgment; ability to extract, interpret, analyze and format data and to
resolve operational problems.
- Ability
to work with minimum of supervision; to supervise and train support staff;
and to work effectively with people of different national and cultural
backgrounds.
- Ability
to work with accuracy under time constraints and pressure; to deal
patiently and tactfully with staff members and others and to have a high
sense of confidentiality, initiative and good judgment.
- Good
administrative and supervisory skills; ability to plan and organize work
and to train and motivate support and administrative staff in a country
office.
Qualifications and Experience:
- Education:
Diploma in Business Administration/Management, Engineering, Computer
Science, Transport, or related field, preferably supplemented by technical
or university courses in a field related to WFP logistics/transport
activities.
- Experience:
At least six years of practical commercial/professional experience in one
or more of the transportation and ancillary sectors: port operations,
shipping, clearing and forwarding, air operations, large scale road/rail
transport and distribution management. At least one year at G6 level or
equivalent.
- Knowledge:
Experience utilizing computers, including word processing, spreadsheet and
other software packages. Knowledge of WFP administrative regulations and
rules, and WFP policies and procedures in the area of work.
- Language:
Fluency in both oral and written communication in English and Kiswahili.
- Other
desirable skills: Working knowledge (level C) of two of the UN official
languages; training and/or experience using MS Word, MS Excel, MS
PowerPoint and other WFP software.
Interested candidates meeting the above qualifications are
required to submit their applications together with detailed curriculum vitae,
copies of education certificates, names and telephone numbers or email
addresses of three work referees by e-mail to: wfp.odnhr@wfp.org quoting the VA
no. and the title of the position in the subject line.
Applicants should also
complete and submit a Personal History form (P.11) available on the following
link
http://www.unon.org/docs/P11.doc.
http://www.unon.org/docs/P11.doc.
Closing date: 06
September 2012.
Applications must be
received by the deadline.
Late applications will
not be considered.
Only short-listed
candidates meeting all essential qualifications will be contacted.
NB: WFP does not
charge fees from applicants at any stage during the recruitment process.