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Administration Manager Job in Kenya


Position Profile: Administration Manager
 
Education: 

College / University Diploma or Higher
Professional certificates as requirements
Proficient in English, both spoken & written
Knowledge & Experience in IT Industry an added advantage.

Experience Requirement: Candidate must possess at least a Diploma, Advanced / Higher / Graduate Diploma and Business Studies / Administration / Management, Finance/Accountancy/Banking or equivalent.
Required language(s): English&Local Kenya Language
At least 2 year(s) of working experience in the related field is required for this position.
Able to use Microsoft Word, Excel & PowerPoint
Able to handle full set of accounts, perform reconciliations and audit schedules
Experience with various accounting packages i.e. Tally and Microsoft NAV will be added advantage.
Able to multi-task and stick to tight reporting deadlines.

Responsibilities:
  • Transport & Logistics arrangement for Staffs& Guest on need basis.
  • Hotel Booking, Air ticket Booking as per company guidelines
  • Collection of quotes, preparation of purchase order & obtaining necessary approval
  • Vehicle Maintenance Coordination, Allocation of duty shift for drivers
  • Guest house upkeep  & Repair
  • Taking care of office repair for any wear & tear
  • Maintenance of Stock register, Visitor Register
  • Maintenance of staff attendance and follow up on biometric reporting
  • Recommend petty cash purchase requirement  to Finance department
  • Managing Support staffs & Drivers& making sure work environment is clean & hygienic
  • Follow up with suppliers on delivery of office requisitions –Water, Kitchen Stock, Stationery etc
  • Maintaining all records as required by company for ISO.
  • Annual maintenance contract Maintaining &renewal tracking
  • Maintenance of  Insurance File and tracking of Renewal dates for all assets
  • Handling Immigration related duties passes/ Visas/ work permits
  • Requisitions of Letter heads, business cards and other marketing materials from head office and coordinating with clearing agents where necessary.
  • Assist in Filing of Accounting & HR documents as instructed by Finance Manager from time to time
  • Calling guest, customer, employees for event & obtaining confirmation
  • General  Office Administration and writing/ managing company correspondences
  • Timely renewal of all statutory licenses.
  • Follow up on pending collections and updating the receivables file
  • Any other role as may be assigned by the company
Authority:
  • Acts as a logistics executive.
  • Acts as a Admin executive
  • Incharge of all Support Staffs & Drivers
Interfaces:
  1. Regional Sales Head
  2. All General Managers
  3. All Practice Heads
  4. Finance & Admin Manager
  5. Delivery Head
  6. Sales Managers
  7. Training Managers
Email: hr.ke@technobrainltd.com

Male candidates are encouraged to apply

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