Department: Logistic
Position: Country Logistic Manager
Contract
duration: 6
months (renewable)
Location: Kenya
Starting
Date: ASAP
I.
Background on ACTED
ACTED is an independent
international, private, non-partisan and non-profit organization that operates
according to principles of strict neutrality, political and religious
impartiality, and non discrimination.
ACTED has a 100 million €
budget for over 350 projects spanning 8 sectors of intervention; including
emergency relief, food security, health promotion, economic development, education
& training, microfinance, local governance & institutional support, and
cultural promotion. For more information, please visit our website at
www.acted.org.
II.
Country Profile
Capital Office : Nairobi
National Staff : 28
Areas : 2 (Pokot, Middle
Juba)
On-going programmes : 6
Budget : 1.3 M
ACTED launched its Kenya
mission in January of 2008 with an emergency assistance program for residents
in Nairobi slums affected by the post election violence. Since 2009, Nairobi
has been the home base of ACTED’s relief operation in Southern Somalia aimed at
supporting vulnerable famers affected by recurrent droughts.
In 2010, ACTED’s mission in
Kenya/Somalia sought to address the needs of pastoralist and farmer communities
of North Central Kenya and South Somalia arising from multiple shocks such as
adverse climatic conditions and disease outbreaks, through emergency food and
non-food items distribution.
In the wake of this emergency
context, ACTED also promoted the adoption of sustainable community-based
solutions, emphasizing livelihood strengthening and diversification, natural
resource rehabilitation and management, good hygiene practices and access to
sanitation facilities. ACTED is developing its programs in South Somalia,
focusing on building capacity to respond to emergency outbreaks, as well as
ensuring local populations are integrated into longer term projects aiming at
improving their livelihoods.
This will occur in the form
of food, water, sanitation and hygiene (WASH) and livelihood support to
vulnerable agro-pastoral and riverine communities. Today, ACTED’s teams and
resources are mobilized on the front of dire needs in our areas of intervention
in Somalia and Kenya, as well as other areas in the Horn of Africa.
III.
Position Profile
Under the direct supervision
of the Country Director, key responsibilities include:
1. Logistical Management -
·
Logistical management of Mission premises: Oversee the
furnishings of premises (offices and guesthouses); Supervise maintenance and
repairs of premises; -
·
Provision and replenishing of office supplies: Identify needs in
stationery and office supplies; Establish a follow-up procedure for the
stationery store; Undertake purchases and storage of supplies; -
·
Financial Management: Manage the expenses for the logistical
department ; Provide documentary justification of expenses to the Country
Finance Department;
2. Procurement, Stock
Management and Suppliers -
·
Database of Local Suppliers: Undertake a market study; Set up
and maintain a database of local suppliers, detailing criteria of quality,
price, service, ethics etc; -
·
Follow up of Procurement Procedures, conforming to procurement
guidelines : Undertake quotations or launch Calls for Tender; Purchase goods,
draft contracts; Receive merchandise and oversee the customs procedures for
imported goods; Check the condition and nature of goods received as required by
the contracts; Manage the presentation, circulation, filing and archiving of
procurement documents, conforming to FLAT procedures; -
·
Management of Stocks and Supplies: Identify warehouses for
storages, ensure premises are furnished and made secure for use; Establish
tools for stock management; Undertake periodic inventories; Manage stock
movements and distributions of goods in the framework of project
implementation;
3. Management of the Vehicle
Pool and Transportation -
·
Management of the Vehicle Pool: Organise the allocation and
daily availability of vehicles; Establish tools for vehicles follow-up: log
books, technical check-ups etc. Ensure the maintenance of and undertake a
monthly inventory of the vehicle pool; Calculate and check the monthly cost of
each vehicle (fuel consumption, repairs) in coordination with the CFO; -
·
Transportation management: Identify companies for the
transportation of stock; Elaborate and follow a timetable of stock delivery for
projects; Complete and file waybills ; Organise and oversee loading and
unloading of goods; Ensure administrative and custom requirements are adhered
to;
4. Management of Technical
Equipments -
·
Management of the IT Network: Organise the installation of
computing hardware and software (computers, printers, scanners, photocopiers,
Network systems); Identify suppliers of Internet access and negotiate service
contracts; Ensure back-ups of information and files are kept on the server;
Ensure the maintenance and undertake a regular inventory of IT equipment; -
·
Management of Communication equipment: Organise the installation
of communication equipment: telephones, HF and VHF radios; Train staff in the
use of such equipments; Ensure the maintenance and undertake a monthly
inventory of communication equipment; Calculate and check the monthly
communication cost of each base (telephones, e-mail, Internet), in coordination
with the CFO;
·
Management of Power supplies equipment: Organise the
installation of equipment: generators, solar panels etc; Train staff in the
operation of such equipments; Ensure regular maintenance and undertake a
monthly inventory of equipment; Department Follow-up
·
Team leadership: Update the organization chart and ToRs of the
logistics department according to the mission development; Oversee the team and
undertake appraisals of directly supervised colleagues; Ensure training and
capacity building for logistics team members in order to increase the level of
technical ability and skills within the department; Internal Procedures and
Information Flows; Develop relevant management procedures within the team;
Improve information flows within the department and with other departments and
projects
IV.
Qualifications:
·
At least 2-3 years of working experience in insecure
environments; preferably in Africa, Asia, or the Middle East;
·
Extensive experience in logistics and/or security management and
procedures;
·
Demonstrated communication and organizational skills;
·
Ability to train, mobilize, and manage both international and
national staff
·
Flexibility and ability to multi-task under pressure;
·
Ability to work well in unstable and frequently changing
security environments;
·
Willingness to work and live in often remote areas under basic
conditions;
·
Proven ability to work creatively and independently both in the
field and in the office;
·
Advanced proficiency in written and spoken English
·
Knowledge of local language and/or regional experience highly
desirable
V.
Conditions:
·
Salary defined by the ACTED salary grid; educational level,
expertise, hardship, security, and performance are considered for pay bonus
·
Additional monthly living allowance
·
Free food and lodging provided at the organisation’s
guesthouse/or housing allowance (depending on contract length and country of
assignment)
·
Transportation costs covered, including additional return ticket
+ luggage allowance
·
Provision of medical, life, and repatriation insurance +
retirement package
How
to apply:
VI.
Submission of applications:
Please send, in English, your
cover letter, CV, and three references to jobs@acted.org Ref : CLM/KEN/SA
ACTED Att: Human Resources
Department 33, rue Godot de Mauroy 75009 Paris FRANCE
Fax. + 33 (0) 1 42 65 33 46
For
more information, visit us at http://www.acted.org
Closing
date: 23
Jul 2012