Department: Regional Coordination
Position: Africa Regional Auditor
Contract
duration: 1
year renewable
Location: Based in Nairobi, Kenya with frequent
travels to African countries of Intervention
Starting
Date ASAP
I.
Background on ACTED
ACTED was created in 1993 to
support populations affected by the conflict in Afghanistan. Based in Paris,
France, ACTED now operates in 30 countries worldwide, with over 200
international and 4000 national staff.
ACTED has a 100 million €
budget for over 350 projects spanning 8 sectors of intervention; including
emergency relief, food security, health promotion, economic development,
education & training, microfinance, local governance & institutional
support, and cultural promotion. For more information, please visit our website
at www.acted.org
II. Country
Profile
The Internal Audit department
is composed by the Audit Director, regional auditors (Asia, Middle East and
Africa) and local auditors.
Regional Support Office: The
Africa Regional Support Office, based in Nairobi, has been created end of 2011.
The overall aim of this office is to improve the quality of ACTED’s programming
and interventions and to integrate a regional focus into ACTED’s global
strategy by:
·
Supporting coordination through streamlining reporting and
strengthening links between ACTED countries in the region
·
Improving the qualitative processes implemented by HQ to
strengthen ACTED’s global policy and advocacy position
·
Improving communication and flow of information both internally
and externally
The Regional Office supports
directly: Chad, Ivory Coast, Niger, Uganda, Sudan, South Sudan, Kenya,
Congo Brazzaville, Democratic Republic of Congo, Central Africa Republic, Etc.
III.
Position Profile
The Africa Regional Auditor
will work under the functional supervision of the HQ Audit Director and while
reporting hierarchically to the Regional Director. He/She will be independent
from all other ACTED departments/cycles.
He/She will share tasks
between Kenya times and Regional times.
His/Her main duties and
responsibilities in Kenya and in the Region will include:
Compliance
·
Ensure compliance of ACTED’s standard procedures for all
management cycles ;
·
Ensure transparency and financial accountability of ACTED in
Kenya and African Countries ;
·
Reinforce current procedures and the quality of ACTED internal
control, based on international best practices, donors’ requirements and
results of internal & external audits.
·
Follow-up the implementation of the Audit Action Plan jointly
with the Regional Coordinator and the HQ Audit Director through the country
directors’ monthly management reports and also during the subsequent Internal
Audit Missions.
·
Comply and ensure compliance to the Audit code of conduct
Management of the
National/Regional Audit Function
·
Draft and implement the approved Annual Regional Audit Plan
·
Define the scope and the objectives before conducting any
country audit mission(s)
·
Manage the National/Regional Audit Team and organize country
audit missions to be conducted in link with the Audit Director, the Regional
Director and according to the Audit Plan ;
·
Ensure adequate preparation for external audits and provide
support for external audits when required in the mission countries;
Focal Point for ACTED
Policies & Processes in the Region
·
Ensure the Regional Audit Team’s accessibility to all ACTED
staff in the region through available communication media in order to provide
information and interpretations of ACTED’s & Donors’ Processes and
Procedures
·
Lead the regional audit team in providing practical training on
issues related to ACTED policies and procedures.
Support to external audit
from donors
·
Analysis of the external Audit ToR in collaboration with the
CFM/HQ
·
Checking and classification of the pieces links to the external
audit ToR
·
Follow-up of the external audit in collaboration with the CFM
·
Analysis and reception of the external audit report
·
Redaction of replies to the external audit commentaries in
collaboration with the CFM/HQ
·
Redaction of a post audit memo with recommendations
·
Follow-up of the work plan recommendations
Risk Assessment
·
Regularly (quarterly) assess and compile data on the potential
and existing risk exposure on ACTED activities on a country by country basis
and report the findings to the Regional Director and HQ Audit Director.
·
Suggest measures for mitigating such risks for consideration by
the senior management Reporting
·
On concluding the Audit Mission present written reports
including findings, analyses, recommendations and propose an action plan during
the debriefing session with the country coordinator in the presence of the
Regional Coordinator;
·
Consolidate information from all country compliance officers’
FLAT reports and from the regional audit team and summarize it in a monthly
audit report to be submitted to the Regional Director, Audit Director and to
all Departmental Directors. The report will be accompanied by defined
annexures. Through the work performed promote the reputation of ACTED as a
transparent and accountable organization in the region.
IV.
Qualifications:
·
Master degree in administration/finances/accounting
·
Proficiency in written and spoken English and french
·
Management and Audit experience
·
Report writing skills
·
Experience in overseas position
·
Experience with humanitarian and development program
·
Demonstrated experience in staff management and training
·
Ability to work in a difficult context
V.
Conditions:
·
Salary defined by the ACTED salary grid; educational level,
expertise, hardship, security, and performance are considered for pay bonus
·
Additional monthly living allowance
·
Free food and lodging provided at the organisation’s
guesthouse/or housing allowance (depending on contract length and country of
assignment)
·
Transportation costs covered, including additional return ticket
+ luggage allowance
·
Provision of medical, life, and repatriation insurance +
retirement package
How
to apply:
VI.
Submission of applications:
Please send, in English, your
cover letter, CV, and three references to jobs@acted.org Ref : AUD/AF/SA
ACTED Att: Human Resources
Department 33, rue Godot de Mauroy 75009 Paris FRANCE
Fax. + 33 (0) 1 42 65 33 46
For
more information, visit us at http://www.acted.org
Closing
date: 23
Jul 2012