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Finance Assistant Job in Kenya

Background General Description

The International Finance Corporation (IFC), the private sector arm of the World Bank Group, promotes sustainable private sector investment in developing countries as a way to reduce poverty and improve people’s lives. 

The IFC Nairobi office is seeking to recruit a Finance Assistant responsible for financial and accounting related functions for

Job Title: Finance Assistant  

Ref: (Job# 121332)
Manager: Jean Philippe Prosper
Department/Division: CAFAF
Grade Range: GC
Appointment: Local Hire
Appointment Type: Term (Duration: 2 yrs)
HR Contact: Amono, Mavis
Location: Nairobi, Kenya
Language Preferences: English [Essential]

Duties and Accountabilities

Reporting to the Regional Financial Controller (RFC) of the Sub-Saharan Africa Department, the Finance Assistant will perform the following key duties:

SAP/Imprest Administration

Processing and payment of the following in SAP:
  • local staff salaries and benefits
  • consulting contracts, fee invoices 
  • purchase orders 
  • travel advances and other travel related expenses
  • all other payables and miscellaneous payments writing checks and initiating electronic payments
  • Monthly reconciliation of bank accounts;
  • Ensuring that imprest fund and petty cash are adequately funded at all times through regular monitoring and replenishment;
  • Timely recording of office (shared) expenses
  • Where applicable, monitoring and processing refund for VAT and other reimbursable taxes;
  • Monthly review of expenses for accuracy, and ensuring timely corrections/adjustments of erroneous transactions;
  • Consulting and interacting with clients inside and outside IFC to effect timely payments and resolve
  • Accounting related issues;
  • Monitor office supplies inventory and purchases.
Fixed Assets Administration
  • Posting all asset procurements and disposals in conformity with
  • WBG policies and procedures;
  • Ensuring all assets are properly identified, tagged and recorded in SAP;
  • Ensuring all assets are appropriately covered by insurance;
  • Ensuring regular physical inventory is conducted and that all missing items are reported and appropriately resolved.
  • Reviewing documentation for travel requests and Statements of Expense;
  • Providing guidance to travelers and ensure that World Bank
  • Group travel policies and procedures are followed.
Other Responsibilities
  • Ensuring that all financial records and files (e.g., supporting documents for expenditures, contracts, purchase orders, fixed asset inventory, etc) in the office are well organized, maintained and updated;
  • Acting as the focal person in the office on all World Bank Group policies and procedures relating to SAP, imprest and petty cash;
  • Ensuring that office vehicle usage policies and procedures are adhered to, analyzing the trends in maintenance/fuel costs and advising the Unit Manager as appropriate;
  • Reconciling vouchers on visitors usage of the office. Ensuring that the office is reimbursed for personal calls, copies, vehicle usage and other personal costs;
  • Acts as contact person for internal and external audits of the office on behalf of the RFC
  • Ensures that office vehicle usage policies and procedures are adhered to, analyses the trends in maintenance/fuel costs and advices the Unit Manager as appropriate
  • Performs other duties as required
Selection Criteria
  • Degree in finance, accounting or related field;
  • At least two years’ relevant work experience in a busy office environment;
  • Proficiency in using advanced functions on standard computer applications (Windows applications: word, excel, Powerpoint etc);
  • Knowledge of and ability to execute diverse and intricate work procedures related to the timely processing and production of assigned outputs and supporting administrative activities;
  • Ability to retrieve reference materials from various sources (e.g., databases or other filing systems, joint library, internet, etc.);
  • Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps;
  • Ability to follow through on team priorities in the absence of the team leader and respond to requests for information;
  • Ability to pass relevant World Bank Group tests as required;
  • Sound organizational skills and ability to prioritize and deliver assignments as required and ability to work under pressure and to meet tight
  • Strong written and oral communications skills, fluency in English is essential
  • Success factors of the job are: prioritization of work, teamwork, initiative and excellent attitude towards work in a constantly changing environment, demonstration of ability to work under pressure, ability to handle multiple tasks simultaneously and distribute time effectively.

Shortlisted candidates will be contacted by email.

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