Background General Description
The International Finance Corporation (IFC), the private sector arm of the World Bank Group, promotes sustainable private sector investment in developing countries as a way to reduce poverty and improve people’s lives.
Job Title: Finance Assistant
Ref: (Job# 121332)
Manager: Jean Philippe Prosper
Department/Division: CAFAF
Grade Range: GC
Appointment: Local Hire
Appointment Type: Term (Duration: 2 yrs)
HR Contact: Amono, Mavis
Location: Nairobi, Kenya
Language Preferences: English [Essential]
Manager: Jean Philippe Prosper
Department/Division: CAFAF
Grade Range: GC
Appointment: Local Hire
Appointment Type: Term (Duration: 2 yrs)
HR Contact: Amono, Mavis
Location: Nairobi, Kenya
Language Preferences: English [Essential]
Duties and Accountabilities
Reporting to the Regional Financial Controller (RFC) of the Sub-Saharan Africa Department, the Finance Assistant will perform the following key duties:
SAP/Imprest Administration
Processing and payment of the following in SAP:
- local
staff salaries and benefits
- consulting
contracts, fee invoices
- purchase
orders
- travel
advances and other travel related expenses
- all
other payables and miscellaneous payments writing checks and initiating electronic
payments
- Monthly
reconciliation of bank accounts;
- Ensuring
that imprest fund and petty cash are adequately funded at all times
through regular monitoring and replenishment;
- Timely
recording of office (shared) expenses
- Where
applicable, monitoring and processing refund for VAT and other
reimbursable taxes;
- Monthly
review of expenses for accuracy, and ensuring timely
corrections/adjustments of erroneous transactions;
- Consulting
and interacting with clients inside and outside IFC to effect timely payments
and resolve
- Accounting
related issues;
- Monitor
office supplies inventory and purchases.
Fixed Assets Administration
- Posting
all asset procurements and disposals in conformity with
- WBG
policies and procedures;
- Ensuring
all assets are properly identified, tagged and recorded in SAP;
- Ensuring
all assets are appropriately covered by insurance;
- Ensuring
regular physical inventory is conducted and that all missing items are
reported and appropriately resolved.
Travel
- Reviewing
documentation for travel requests and Statements of Expense;
- Providing
guidance to travelers and ensure that World Bank
- Group
travel policies and procedures are followed.
Other Responsibilities
- Ensuring
that all financial records and files (e.g., supporting documents for
expenditures, contracts, purchase orders, fixed asset inventory, etc) in
the office are well organized, maintained and updated;
- Acting
as the focal person in the office on all World Bank Group policies and
procedures relating to SAP, imprest and petty cash;
- Ensuring
that office vehicle usage policies and procedures are adhered to,
analyzing the trends in maintenance/fuel costs and advising the Unit
Manager as appropriate;
- Reconciling
vouchers on visitors usage of the office. Ensuring that the office is
reimbursed for personal calls, copies, vehicle usage and other personal
costs;
- Acts
as contact person for internal and external audits of the office on behalf
of the RFC
- Ensures
that office vehicle usage policies and procedures are adhered to, analyses
the trends in maintenance/fuel costs and advices the Unit Manager as
appropriate
- Performs
other duties as required
Selection Criteria
- Degree
in finance, accounting or related field;
- At
least two years’ relevant work experience in a busy office environment;
- Proficiency
in using advanced functions on standard computer applications (Windows
applications: word, excel, Powerpoint etc);
- Knowledge
of and ability to execute diverse and intricate work procedures related to
the timely processing and production of assigned outputs and supporting
administrative activities;
- Ability
to retrieve reference materials from various sources (e.g., databases or
other filing systems, joint library, internet, etc.);
- Demonstrated
use of initiative and ability to make appropriate linkages in work
requirements and anticipate next steps;
- Ability
to follow through on team priorities in the absence of the team leader and
respond to requests for information;
- Ability
to pass relevant World Bank Group tests as required;
- Sound
organizational skills and ability to prioritize and deliver assignments as
required and ability to work under pressure and to meet tight
- Strong
written and oral communications skills, fluency in English is essential
- Success
factors of the job are: prioritization of work, teamwork, initiative and
excellent attitude towards work in a constantly changing environment,
demonstration of ability to work under pressure, ability to handle
multiple tasks simultaneously and distribute time effectively.
The application should be sent to
http://www.ifc.org/ifcext/careers.nsf/Content/CurrentOpportunities.
http://www.ifc.org/ifcext/careers.nsf/Content/CurrentOpportunities.
Shortlisted candidates will be contacted by email.