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Pact Project / Monitoring, Evaluation, Reporting & Learning Officer Job in Mombasa Kenya


Position: Project / Monitoring, Evaluation, Reporting & Learning Officer
Division: KCSSP Program – SAFE project
Supervised By: Project Coordinator.
Supervises: None
Location: Mombasa, with frequent travel within the Coastal region
1.0 Job Purpose

Supervised by the Project coordinator, the officer will specifically provide MERL and program support to the SAFE
Coast project.

The officer will work closely with the KCSSP PBCM team, Pact’s Senior Program Officer, Program Officer and Communications officer. The Project/MERL Officer (PMO) will be based in Mombasa with frequent field travels.
He /she will also work closely with the Pact communications officer.
2.0 Key Responsibilities:
The officer will specifically provide MERL and program support to the SAFE Coast project and will mainly be responsible for the development and implementation of the Project implementation, monitoring, evaluation, reporting and learning systems, including mentorship to the SAFE partners.
The PMO will also play a specific leadership role in ensuring that the project fulfills all the expected project outputs and MERL requirements and processes as required by the donor.
Other Responsibilities will include:
Program planning and management
·         Support the Program coordinator in managing the SAFE project initiatives
·         Assist the SAFE Project Coordinator to develop detailed program work plans, including activity descriptions and timetables and manage the implementation of these activities so as to ensure the project activities and outputs are executed on time and to adequate quality standards.
·         Conduct follow-up through site visits, mentoring in areas of peace building, advocacy, communication and networking.
·         Assist in tracking the program’s progress and make changes to the activity plans where appropriate, providing in each case a full justification of these changes to the Supervisor.
·         Ensure good relations are maintained at all times with the program’s beneficiaries, partners and donors.
·         Identify and develop, where appropriate, new project ideas and strategic opportunities leading to the development of full proposals that contribute to the growth of the program.
·         Keep abreast of new or evolving specialist knowledge — methodological or developmental — that relates to the scope of project activities.
·         Provide this specialist knowledge where appropriate to other programs, and/or to seek this support from outside parties when necessary.
Internal MERL function
·         Support the development of program and MERL processes, tools and plans for partners
·         Mentor partners to ensure compliance in MERL, data quality and management.
·         Contribute to the design and continuous review of the projects Performance Monitoring Plan (PMP)
·         Manage and monitor the project database(s) and pro-actively track data flows and accuracy of all performance indicators established in the PMP
·         Manage and conduct overall data collection and analysis processes of all project indicators in liaison with the partners.
·         In liaison with other MERL officers, undertake mentoring to SAFE partners on the use of the developed monitoring indicators.
·         Disseminate basic MERL materials for project use, among staff and partners
·         Preparation of the monthly and quarterly project reports
·         Participate in organizing and conducting SAFE project external evaluation exercises
·         Participate in setting program performance targets in line with overall strategic goal of the project
·         Take lead role in tracking partners’ progress in achieving outcomes and impacts
·         Participate in quarterly and other scheduled project performance review meetings
·         Share information and lessons learnt with other program staff
·         Ensure compliance in data management and quality.
·         Assist partners in design and implementation of end term evaluations, in particular TORs, consultants’ selection and quality control of process and final reports
·         Provide accompaniment and mentoring to partner project and MERL officers as appropriate
·         Carry out data quality improvement exercise for the partners
Team support
·         Collate and develop detailed quarterly and monthly work plans for the project and track implementation of the same, on a monthly basis.
·         Coordinate with programme team to ensure compliance with all reporting& MERL requirements of the project.
·         Review all quarterly reports submitted by the project partners for compliance and data adequacy.
·         Develop a summary and analysis of overall M&E data each quarter.
·         Prepare a summary of the partners’ needs and issues for follow up derived from quarterly reports and track responses.
·         Provide leadership in documentation of “success stories” and other anecdotal information to enhance the overall quality of performance of both internal and external (USAID) reports.
Qualifications, Experience and Skills
The minimum required academic and professional skills for the jobholder to perform successfully in this position are:
·         Bachelor’s degree in Social Sciences, Education or related fields. A Master’s degree in relevant study areas will be an added advantage.
·         Prior experience in democracy and governance, peace building conflict related issues required
·         Experience in project cycle management will be an added advantage.
·         Good understanding of knowledge management and strong analytical and report writing skills required
·         Willingness to travel extensively within the region and work for extended periods in the field
·         Ability to work in a fast paced environment requiring multi-tasking and meet tight deadlines
·         Knowledge of statistical software applications
·         Ability to work both autonomously and as a member of a team
·         Good writing and reporting skills
Applicants must submit:
(1) A cover letter of introduction explaining how they meet the above criteria;
(2) A detailed and current CV;
(3) Contact information for 3 referees; and
(4) Indicate current remuneration package, to the Pact Kenya country office
Human Resources via the following email address: kenyahr@pactworld.org by the 30th of March 2012 mid-night.

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