CARE International in
Kenya is looking for an experienced and highly motivated individual who is
result-oriented to fill the following position:
Job Title: Program Assistant
Ref: PA/02/2012
Department / Project: GS&L Sector
Supervisor: GS&L
Sector managerJob Title: Program Assistant
Ref: PA/02/2012
Department / Project: GS&L Sector
Location / Duty Station: Country Office in Nairobi
Grade: E
Reporting to the GS&L Sector Manager, the Program Assistant will be responsible for administrative duties, assist in procurement and store keeping.
The program Assistant will disseminate information generated by the sector to external and internal audiences, as well as receive information from within and externally.
Job Summary & Purpose:
The office holder is responsible for the Administrative and programmatic support in the GS&L Sector’s office.
Tasks and responsibilities:
R 1: Program development and strategy
Task: Support the proposal development team in the GS&L Sector’s office as and when required on the various tasks such as but not limited to:
- Desk
research
- Organizing
and Compiling workshop reports, assessment reports.
- Help
coordinate and follow up with the team on tasks assigned to meet
submission deadlines
- Maintain
accurate filing system
R 2: Contract Management
Task: Support on contract management including providing safe custody of donor reports
Task: Support on contract management including providing safe custody of donor reports
- Together
with the relevant project and CO staff ensure that donor narrative and
financial reports are documented and filed on relevant files for ease of
reference and review by the GS&L sector manager.
- Together
with the relevant project and CO staff ensure that other M&E documents
and reports are submitted on time for review by the GS&L Sector
Manager
- Provide
support to GS&L Sector to carry out field visits to monitor and
evaluate projects.
- Help
the Department maintain a monthly time sheet
- Assist
the GS&L Sector Manager monitor the GS&L projects budgets
regularly
R3: Networking and Representation
Task: Maintain a database of donors and partners
Task: Maintain a database of donors and partners
- Manage
appointments and Coordinate the GS&L Sector Manager’s diary for
meetings, workshops, conferences, etc,
- Dissemination
of information generated by the Sector to external and internal audiences,
as well as reception of information from within and externally.
- Hold
brief at meetings and record discussions as assigned by GS&L Sector
Manager
R4: Administration
Task: Support Project Managers and other field staff involved in GS&L.
Task: Support Project Managers and other field staff involved in GS&L.
- Maintain
the office inventory/assets and stationery stores records and ensure that
they are secure and properly used as per CARE’s policy.
- In
liaison with HR, maintain contract renewal schedules, performance
appraisal schedules and leave schedules for key staff
- In
charge of the procurement of goods and services for the GS&L Sector in
coordination and consultation with the GS&L Project Managers,
administration and procurement office.
- Coordinate
all logistical support for the GS&L Sector manager’s office and guests
for field trips, external travel, working conferences and meetings.
R4. Task: Documentation
- Maintain
a manual filing system for the GS&L’s office
- Maintain
an electronic filing system synchronized to the manual system for the
GS&L sector’s office
Authority:
- Spending
Authority: NIL
- Supervision:
NIL
- Decision
Making: Moderate
Contacts/Key Relationships (Internal & External):
- GS&L
Sector manager
- Country
Office staff including Senior Management, and Support,
- Project
Manager’s in the various projects and their staff,
- Donor
representatives,
- Implementing
partners and relevant Government Officials,
Working Conditions: Work in Nairobi City
in a relatively busy office with a conducive atmosphere and adequate equipments
to facilitate performance.
Qualifications:
1. Education: Diploma/ Degree in Business administration/ Office management
2. Experience: 2 yrs experience in Program Support
3. Certificate: Diploma/ Degree in Business administration/ Office Management
4. Competencies: Linking the Head office with the support office, Organizing meetings and events.
Applications
If you feel you are the right candidate for this advertised position, kindly send your application indicating the reference number and title of the position applied for along with an up-to-date CV with telephone contacts of three professional referees to:
The Human Resources & Development Manager,
CARE International In Kenya,
Email: Vacancies@care.or.ke
so as to be received not later than 2nd March, 2012.
Only short listed candidates will be contacted.
CARE is an equal opportunity employer and promotes gender equity.
Canvassing will lead to automatic disqualification.
CARE International in Kenya does not charge a fee at any stage of the recruitment process. (Application, interview, meeting, processing, training or any other fees).
Qualifications:
1. Education: Diploma/ Degree in Business administration/ Office management
2. Experience: 2 yrs experience in Program Support
3. Certificate: Diploma/ Degree in Business administration/ Office Management
4. Competencies: Linking the Head office with the support office, Organizing meetings and events.
Applications
If you feel you are the right candidate for this advertised position, kindly send your application indicating the reference number and title of the position applied for along with an up-to-date CV with telephone contacts of three professional referees to:
The Human Resources & Development Manager,
CARE International In Kenya,
Email: Vacancies@care.or.ke
so as to be received not later than 2nd March, 2012.
Only short listed candidates will be contacted.
CARE is an equal opportunity employer and promotes gender equity.
Canvassing will lead to automatic disqualification.
CARE International in Kenya does not charge a fee at any stage of the recruitment process. (Application, interview, meeting, processing, training or any other fees).